1. University facilities, as described in this section, are reserved in accordance with the procedures set forth by the various departments where the respective facilities are located. These procedures include applicable forms, requirements for advance reservations, cancellation of reservations, and other items.

2. Only student organizations registered with the Office of Campus Activities are allowed to reserve University facilities and grounds. However, student organizations may reserve space if they have petitioned the Office of Campus Activities for registration status, and are awaiting a decision on the approval of their registration status. The student representative must sign the application form for use of space.

For use of the following facilities, the designated office should be contacted, and the appropriate procedures provided by that office should be followed:

1. Bowen-Thompson Student Union
Contact: 231 Bowen-Thompson Student Union administrative office, 419-372-9000.
Priority for use of space in the Bowen-Thompson Student Union is given to major institutional programs and activities.

2. Academic Buildings
Contact: 231 Bowen-Thompson Student Union administrative office, 419-372-9000.
Student organizations may request the use of space in academic facilities for specific purposes. These purposes may include, but are not limited to, regular meetings of honorary or professional organizations, lectures, seminars, workshops and specific programs. Classes scheduled in academic buildings shall take precedence over use of the space by organizations. The space requested will be assigned if: (1) the intended use is in keeping with the educational purposes of the University; (2) the intended use does not conflict with use by academic programs or academic organizations; and (3) the space has not already been reserved by another organization.

3. Olscamp Hall Room 101
101 Olscamp Hall is a multipurpose space which may be reserved through the Bowen-Thompson Student Union. Other space within Olscamp Hall (i.e. classroom space) is included within the Academic Buildings category referred to above.

4. Residence Halls
Contact: Hall director of specific residence unit, Office of Residence Life, Saddlemire Student Services at Conklin 2nd floor, 419-372-2011.
Students who live in the residence halls and residence hall government have first priority for all residence hall facilities. Facilities also may be provided for individuals or student organizations whose activities are sponsored by, or affiliated with, the Office of Residence Life. University departments, individuals or student organizations may request the use of residence hall facilities during the summer or at other times when space is available for workshops, institutes, short courses, special events, and conferences. This space also includes Learning Community space within the residence halls. There may be a fee for use of this space.

5. Dining Centers
Contact: University Dining Services catering/space arrangements manager, 419-372-6951.
Priority for use of space in dining facilities is given to programs and activities which are conducted by University Dining Services. Rental fees may be assessed for use of all facilities. Most events sponsored by corresponding hall governments and student organizations will not be charged a rental fee for space.

6. Prout Chapel
Contact: 231 Bowen-Thompson Student Union administrative office, 419-372-9000
Prout Chapel is available for certain student organization meetings and ceremonies, in accordance with the policies which have been set forth for that building. These policies are found in 231 Bowen-Thompson Student Union administrative office.

7. Eppler Hall Gymnasiums
Contact: School of Human Movement, Sport & Leisure Studies, 119 Eppler Center, 419-372-7234
The Eppler North and South gyms are utilized by the School of Human Movement, Sport & Leisure Studies for classes and other instructional purposes, and are also used by intercollegiate athletics. They are available on a limited basis for department and student organization use.

8. Intercollegiate Athletic Facilities
Doyt L. Perry Stadium, Anderson Arena, University Ice Arena, Whittaker Track, Steller Baseball Field, Cochrane Soccer Field, Keefe Tennis Courts, BGSU softball complex, and athletic practice fields are owned and maintained by the University for the primary use, and benefit of, the intercollegiate and select recreational programs of the University, of allied non-University athletic activities consistent with such programs, and of official academic and special events of the University, as well as student life events. The use of these facilities shall be limited to these purposes unless otherwise authorized by the Office of the Vice President for Student Affairs.

Doyt L. Perry Stadium & Athletic Complex, Anderson Arena, Whittaker Track, Steller Baseball Field, Cochrane Soccer Field, Keefe Tennis Courts, BGSU softball complex, and athletic practice fields

Contact: Facility Coordinator,
Department of Intercollegiate Athletics, 419-372-2401


Forrest Creason Golf Course
Contact: Director, 419-372-2674

Ice Arena
Contact: Director, 419-372-2764

9. Recreational Sports Facilities
The Student Recreation Center, Perry Field House, Ice Arena, intramural fields, (located east of Mercer Road) and Offenhauer tennis courts, (located adjacent to the Offenhauer Towers parking lot) are intended primarily for student recreational and instructional use on an organized group and individual basis. The Department of Recreational Sports schedules the use of these facilities. The Student Recreation Center includes all facilities within the Recreation Center, (Cooper and Andrews pools, multi-purpose and other rooms, weight rooms, racquetball, handball and squash courts, track, indoor basketball courts), as well as the outdoor sand volleyball court and deck area adjacent to the Recreation Center and outdoor basketball courts between the Kreischer and Harshman Quadrangles.
The Perry Field House includes the indoor track, Jack Gregory Turf Room, Activity Room and Meeting Room. It is a multipurpose facility used for classes, athletics, intramural and sport clubs as well as being available for informal activity.

Student Recreation Center

Contact: Associate Director of Recreational Sports/SRC,
419-372-2711

Perry Field House
Contact: Associate Director of Recreational Sports/PFH,
419-372-9900

Intramural Fields
Contact: Assistant Director of Recreational Sports/IM,
419-372-2464

10. Performance Venues
The Moore Musical Arts Center (MMAC) houses the College of Musical Arts at Bowling Green State University. The facility functions as an academic unit primarily for musical performances and degree recitals presented by students and faculty of the college. Kobacker Hall seats 841 persons and Bryan Hall seats 247 persons, the Kennedy Green Room holds 50 persons, and the two large rehearsal halls hold about 200 persons each. Kobacker Hall, Bryan Recital Hall, Kennedy Green Room and the two large rehearsal halls can be reserved on a limited basis. All reservation requests must be submitted and approved by the Public Events Office, MMAC. Usage fees will be charged. Reservation requests for any space or spaces within the MMAC are not guaranteed until approval has been granted.

Kobacker Hall, Kennedy Green Room and Bryan Recital Hall

Contact: Technical director, Moore Musical Arts Center,
419-372-2954

11. Mileti Alumni Center
The Mileti Alumni Center, located on the corner of Mercer Road and Alumni Drive across from the Harshman Complex, houses the Offices of University Advancement, Alumni Affairs and Development. It is used primarily by these areas as well as the BGSU University Foundation Inc. A large multi-purpose room is available on a limited basis for department and student organization use. Contact: Director of Alumni Affairs, 419-372-2701

12. Offenhauer Tower West, 11th Floor
The 11th floor of Offenhauer West has a conference room and large activities room, which may be partitioned. The same priority and rules as set forth for residence halls above apply.

Contact: Offenhauer Towers front desk, 419-372-2898

1. Departments, student organizations or groups outside the University desiring to use campus grounds must complete an application for grounds-use. Grounds-use request forms are initiated in 231 Bowen-Thompson Student Union administrative office, 419-372-9000. Each use must be requested in this manner. Campus grounds located adjacent to residence halls or small group living units are reserved through the Office of Residence Life (see paragraph 8 below).

2. Application for use of designated campus grounds must be made in the Bowen-Thompson Student Union administrative office at least ten University working days before the date of the use.

3. Selected grounds areas (other than those described above) are available for activities that are sponsored and approved by University departments and registered student organizations. Academic use by departments and colleges has priority, and assignments may be changed or canceled if conflicts with regular academic programs develop. Grounds adjacent to academic buildings are not normally reservable when classes are in session, or if the activity taking place will disrupt academic or other operations of the University.

4. The Director of the Bowen-Thompson Student Union or a designee will review all applications for grounds use, except for those listed in paragraph 8 below. If necessary, the Director of the Bowen-Thompson Student Union will meet with or contact the representative of the organization applying for use of campus grounds to resolve any questions concerning the request, and to determine the propriety of the particular use.

5. In reviewing grounds-use applications, only grounds-use requests which are consistent with applicable University regulations as well as local, state and federal laws will be approved.

6. When the application for grounds use is granted, it shall specify the boundaries of the areas to be used, the date for which the use is approved, the time at which the reservation for the use expires, and any special provisions concerning the use of the space.

7. Departments and student organizations, as well as any organization outside the University which are granted the use of specified campus grounds are subject to the following requirements:

a. Use of amplification equipment must be in accordance with regulations found in part F of this document.

b. No structure may be erected on campus grounds without prior written approval. The approval must be secured at the time the activity is registered.

c. The failure of a department or organization to provide the Bowen-Thompson Student Union administrative office with notice of cancellation of a proposed activity or event at least two University working days prior to the scheduled activity or event may result in the denial of a future permit for use, unless the cancellation is necessitated by events reasonably beyond the control of the department or organization.

8. Campus grounds adjacent to residence halls are reserved through the Office of Residence Life, by contacting the designated officials within that office, as indicated below:

a. Old Fraternity Row Courtyard
Contact: Associate Director of Residence Life for Greek Affairs,
419-372-2011

b. Conklin Courtyard
Contact: Associate Director of Residence Life for Greek Affairs,
419-372-2011

c. Rodgers Hall Courtyard
Contact: Rodgers Hall Director, 419-372-2150

d. Founders Hall Courtyard
Contact: Founders Hall Director, 419-372-8076

e. McDonald Courtyard
Contact: McDonald Hall Director, 419-372-2430

f. Offenhauer Towers Courtyard
Contact: Offenhauer Hall Director, 419-372-8134

g. The Spirit Rock
Contact: 231 Bowen-Thompson Student Union administrative
office, 419-372-9000

Note: Recreational areas such as the basketball courts adjacent to the Kreischer and Harshman Quadrangles are reserved through Recreational Sports, as provided above.

9. Denials of applications for campus grounds use by any of the contact persons or offices listed in this policy pursuant to these provisions may be appealed to the Office of the Vice President for Student Affairs in accordance with the procedures outlined in Section G of this document.

1. The use of loudspeakers or any other type of amplified musical or sound instrument on the University grounds is by permission only.

2. Applications for permission to use amplification equipment must be made in the Bowen-Thompson Student Union administrative office. The request should be directed to the Director of the Bowen-Thompson Student Union. Each use must be registered separately. No recurring application shall be made.

3. Applications must be completed within five University working days before the intended use in order to receive full consideration.

4. Restrictions:

a. The use of amplification equipment for solicitation purposes, and the erection of any temporary structures or equipment of any kind on campus grounds must conform to all campus grounds use provisions specified in Section E of this policy, and be made a part of the application for the use of the space.

b. The use of amplification equipment or loudspeakers is not permitted in the vicinity of classrooms during regularly scheduled class hours.

c. Sound equipment must not disrupt normal functions of the University including academic buildings, the residence halls or disturb the surrounding community. Band functions and/ or functions involving the amplification of music are restricted, with exception approved by the Director of the Bowen-Thompson Student Union or designee to the following times:

• Friday 5 p.m. to midnight
• Saturday 1 p.m to midnight
• Sunday 1–5 p.m.

5. Outdoor dances and concerts may be held in approved locations only with prior approval by the Office of the Dean of Students and in accordance with the provisions specified in this Student Handbook.

6. The number of outdoor band requests granted on any given evening may be limited, within the discretion of the Office of the Dean of Students.

7. Other special events such as pep rallies, ceremonies or recreational activities which include the use of bands and/or amplification equipment may be held in approved locations only with prior approval of the Office of the Dean of Students.

8. Depending on the time of year or weather conditions, the placement of speakers and the volume of the amplified sound may need to be regulated either prior to or during the course of all outdoor functions which utilize amplification equipment. The Office of the Dean of Students and Department of Public Safety shall make such determinations. Failure of a sponsoring organization to comply with all requirements shall be cause for the immediate termination of the function and subject to appropriate disciplinary action.

9. The appropriate use of loudspeakers for official University activities inside academic buildings, or on the campus as a part of the academic instructional program, is determined and approved by the Office of Academic Affairs.

1. Departments or student organizations whose requests for the use of campus grounds, academic or non-academic facilities are denied may appeal to the Office of the Vice President for Student Affairs or the designee of that office as follows:

a. A written appeal to the Office of the Vice President for Student Affairs describing the objections to the denial must be filed no later than five University working days after receipt of notice of the denial. Notice of the appeal will be provided by the Office of the Vice President for Student Affairs to the office which denied the request.

b. The Vice President for Student Affairs shall convey the appeal decision, in writing, to the department or student organization with a copy of the decision being provided to the office which denied the request.

2. Departments or student organizations may not appeal beyond the Vice President for Student Affairs.