This policy applies to all indoor and outdoor events that conclude after midnight.

1) The event must be registered with the Office of Campus Activities, 401 Bowen-Thompson Student Union, in compliance with the Event Reservation Policy. A member of the sponsoring organization hosting a late night event must attend the late night events meeting prior to that event. Late night event meetings are normally scheduled at the beginning of each semester and after the fall and spring breaks. Failure to do so will result in the cancellation of that late night event.

2) The student organization representative must meet with the facility manager at least one week prior to the event. An advisor and/or designee (approved by the late night events committee) of the sponsoring organization must attend and help monitor the late night event.

3) As stated in the Student Handbook, the sponsoring organization must have a minimum of three members of the organization’s leadership group present for the duration of the event. The organization must designate members to serve as event staff for the duration of the event. These individuals must be clearly identifiable as event staff.  If the event is sponsored by a registered Greek organization, staff identification will be provided by Greek Affairs staff; if sponsored by a non-Greek organization, then the organization staff must provide its own identification.

4) The designated person in charge from the sponsoring organization will arrange for IDs to be checked by their members for entrance to the event. Only enrolled BGSU students may check IDs. If ID's are not checked after one warning by the police, the event will be shut down.

5) A college ID is required and/or prior approval on a guest list for admission to the event. Guests must show a picture ID for entrance to the event.

6) Specific names/schedules of who is working the door must be provided one business day before the event to BGSU Police, the Office of Campus Activities or Greek Affairs, and the organization’s advisor . They must also meet with police within the first 15 minutes of the event.

7) The sponsoring organization must contract with the BGSU Department of Public Safety. Determination of the number of officers to be present at the event will be based on the size, nature, location and past history of the event.

8) Additional staffing may be required at late-night events and paid for by the sponsoring organization.

9) Entrance policy will require a wristband which will be provided by the BGSU Police. The sponsoring organization is responsible for administering this task.

10) BGSU will be in dialogue with other universities as to late night event reciprocal functions and appropriate actions.

11) Alcohol is prohibited unless approved prior to event and only in designated areas.

12) Inappropriate behavior including, but not limited to, the consumption of alcohol and illegal drugs, will not be tolerated and the continuation of the event will be at the discretion of BGSU Police, staff, facility managers or the sponsoring organization.

13) The sponsoring organization is responsible for all damages to the premises as a result of the event.

14) Signs indicating ID requirements, etc. will be posted at the event indicating entrance and event policies.

15) BGSU Police, in collaboration with the sponsoring organization and the facility staff, will monitor the event.

16) Inappropriate behaviors will be investigated and adjudicated under the Code of Student Conduct and/or the laws of the state of Ohio.

17) Admittance to the event will end 30 minutes before the event is over.

18) Admission to the event will not exceed scheduled event capacity as determined by the facility manager.

19) There will be no pass-outs awarded at late-night events.  While a person can leave the event and later gain re-entry, he or she must go through the full entrance procedure again and may need to pay the cost of admission; if the event is later closed, access will be denied.

20) No group may have two late night events in one weekend.

21) All event publicity must include the following: Valid College ID Required for Entrance. No admittance past 1:30 a.m.

22) The Dean of Students or designee will determine exceptions to this policy.