1. Registered campus organizations

a. Campus regulations will permit fund raising by registered student organizations. Registered student organizations may use University facilities without charge to host non-commercial events which raise funds for educational or public service purposes. All events must be approved by the Dean of Students or designee.

b. Funds raised from the general University population shall be for the nonprofit use of the sponsoring individual or organization.

c. Registered student organizations must keep accurate records of funds raised and spent, available upon request for inspection or audit. If an audit is required, it may be ordered at the organization’s expense.

d. Subject to special regulations concerning time, place and manner of public expression, a registered student organization may in outdoor discussion areas and at meetings: sell materials related to the purpose of the organization, collect dues, initiation fees, donations and admissions charges for events. In addition, registered student organizations may solicit funds in announcements, posters and handbills.

e. Registered student organizations may conduct raffles in accordance with the laws of the state of Ohio. 50/50 raffles or those with direct cash payout are prohibited for student organizations.

f. Registered student organizations are not permitted to coordinate or support the sale or processing of applications for credit cards on campus.

g. Student organizations must utilize a contract or vendor agreement for outside vendors and receive a percentage of sales or commission or a combination of both. The student organization must consult the Office of Campus Activities staff to prepare a vendor contract or vendor agreement and provide a copy of the contract to the Bowen-Thompson Student Union staff when reserving space for the vendor.

2. Fundraising by non-University organizations

a. Any organization that is not affiliated with the University must gain permission from the Dean of Students or designee to use the campus for fundraising purposes.

b. All campus drives for funds for use by community welfare agencies shall be approved by the Dean of Students or designee.

c. Any external organization using the campus to raise funds for the benefit of an external organization must possess a current tax-exempt certificate from the Internal Revenue Service. Organizations must keep current accurate records of funds raised and spent. These records must be available upon request for inspection or audit. If an audit is required, it may be ordered at the organization’s expense.

1. Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service or encourage support for, or membership in, any group, association or organization.

2. Solicitation in University residences is not permitted. Advertising signs, posters and fliers may not be distributed or posted in University residences. Fundraising events/soliciting are not permitted in residences unless authorized by the Director of Residence Life.

3. Individuals and organizations may not solicit on campus without first registering with the Bowen-Thompson Student Union administrative office. Individuals who collect applications for commercial purposes are restricted from soliciting said applications on campus. An activity that violates University policies, or local, state and/or federal laws is forbidden.

4. If authorized, solicitations are permitted in University buildings, except for the Bowen-Thompson Student Union and the University Bookstore, where merchandise is sold under the regulations established by the management of those facilities.