Events planned and/or sponsored by BGSU student organizations enrich the lives and interests of all community members. A major responsibility of sponsoring organizations is to ensure that all appropriate safety and liability precautions have been incorporated into the planning and implementation of their events. Generally, paid security is required at large-scale events or events that may lead to the disruption of the University environment. Examples include events where alcohol is available, events with non-BGSU students in attendance, events occurring during late evening hours, events open to the campus community, or events with a history of large attendance.

All student organizations sponsoring an event on campus grounds or within a campus facility must adhere to the following:

1) The event must be registered with the Office of Campus Activities, 401 Bowen-Thompson Student Union, in compliance with the Space and Facilities Reservation Policy.

2) The sponsoring organization must have a minimum of three members of the organization’s leadership group present for the duration of the event.

3) The sponsoring organization must designate members to serve as event staff for the duration of the event. These individuals must be clearly identifiable as event staff.

4) If the Office of Campus Activities, in consultation with the Director of Public Safety, determines paid security is needed, the sponsoring organization must contract for it with the BGSU Department of Public Safety. The Associate Director of Residence Life and Director of Greek Affairs will determine, in consultation with the Director of Public Safety, whether paid security is needed at Greek events. Determination will be based on the size, nature, location and past history of the event.

5) Appeals to a decision to require paid security must be made in writing to the Dean of Students, 301 Bowen-Thompson Student Union.