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On-Campus Housing and Dining Agreement Office of Residence Life and University Dining Services On-Campus Housing and Dining Agreement 2009-10 Academic Year The On-Campus Housing and Dining Agreement is a legal and binding document between the Student (and parent/legal guardian when the Student is under the age of 18) and the University. Before agreeing to the terms contained herein (in writing or electronically), please carefully read this document. BOWLING GREEN STATE UNIVERSITY ON-CAMPUS RESIDENCY REQUIREMENT The Bowling Green State University Board of Trustees has set a requirement for two years of residency in University Housing subject to the following exceptions:
A. PARTIES TO AGREEMENT This License Agreement (Agreement) is between Bowling Green State University, hereinafter referred to as the University, on behalf of the Office of Residence Life and University Dining Services, and the individual receiving the offer, hereinafter referred to as the Student and parent/legal guardian when the Student is under the age of 18. B. ON-CAMPUS HOUSING AGREEMENT OFFER The delivery of this Agreement by Bowling Green State University’s Office of Residence Life and University Dining Services to the Student named constitutes an offer of accommodations and services in a University residence under the terms and conditions described herein. This offer is contingent upon its acceptance (either in writing or electronically) by the Student and upon availability of space in a University residence. C. EXECUTION OF AGREEMENT It is agreed that this Agreement is duly executed upon receipt of payment by the Office of the Bursar for room, and meal plan (as applicable) accommodations and constitutes a binding Agreement between the University and Student. D. ELIGIBILITY The Student agrees to be enrolled, and remain enrolled, for academic credit during the duration of this Agreement. Dropping to half-time or part-time enrollment status does not terminate this Agreement. E. CHOICE OF LAW This Agreement shall be construed in accordance with the laws of the State of Ohio, regardless of the place of execution. Any legal action arising pursuant to this Agreement shall be brought in a court of competent jurisdiction in the State of Ohio. F. SERVICES PERIOD The University offers to furnish a room and meal plan service to the Student in accordance with his/her selected Agreement period. Please indicate below the term of this Agreement.
HOUSING TERMS G. INITIAL HOUSING PAYMENT All entering and current Students must remit a $200 Initial Housing Payment prior to reserving or selecting a space in a University residence for Fall semester. After serving the purpose of reserving space, the $200 will be applied to the balance of housing fees after the Office of the Bursar begins Fall fee assessment. H. HOUSING RATES The Bowling Green State University Board of Trustees reserves the right to change or modify the room rates outlined herein as economic conditions warrant and/or the other reasons. The 2009-10 room and board rates have been established by the Board of Trustees. The rates below do not include the cost of a meal plan. See section on Dining Services for meal plan rates. The Laundry Fee and Residential Technology Fee are subject to change. Specific room and meal plan charges will be reflected on the Student's Bursar bill which will be available through each student's "MyBGSU" web portal July 2009 for Fall 2009 and November 2009 for Spring 2010.
Laundry Fee per semester: $50 Residential Technology Fee per semester: $100
The 12-Month Agreement rates include a 15% discount over the combined rates for Fall and Spring Semesters, Break periods and Summer. I. CANCELLATIONS & WITHDRAWLS/FORFEITURE SCHEDULE If a Student finds he/she will be 1) unable to attend the University, 2) has decided not to reside on-campus and is eligible to live in off-campus housing or 3) commute from home according to the On-Campus Residency Requirement, he/she should immediately notify the Office of Residence Life to minimize financial loss. It is hereby agreed that the cancellation schedule set forth in this Agreement shall be applied in the event that the Student
decides not to reside on-campus and cancels prior to occupancy and the forfeiture schedule set forth in this Agreement shall
be applied in the event that the Student withdraws from the University after taking occupancy. This forfeiture schedule will
be applied to the Full Academic year Agreement, the Full Academic Year Agreement with Breaks, and the 12 Month Agreement.
The amount indicated shall be retained by the University as Cancellation or Forfeiture. CANCELLATION COST SCHEDULE for Full Academic Year Agreement, (Fall Only Agreement-if approved), Full Academic Year Agreement with breaks and 12 Month Agreement (before initial 2009-2010 occupancy): Fall Semester
Spring Semester
The University will retain as a forfeiture according the following schedule:
The University will retain as a forfeiture according the following schedule:
NOTE: Students arriving for Spring semester are not required to submit an Initial Housing Payment since they are required to complete payment in full in order to receive a housing assignment. Students who have not completed payment and cancel on or after December 1, 2009 are subject to fee assessments to their Bursar accounts pursuant to the Forfeiture Schedule. Cancellation of Spring Housing As indicated in Section E, a Student living on-campus for the Fall Semester is obligated to reside on-campus for the remainder of the year, so long as he or she is duly enrolled at Bowling Green State Universit subject to the following exceptions for release:
Approved cancellations for the Spring Semester will be processed without penalty providing they are filed with the Office of Residence Life prior to the cut-off dates as outlined in the Cancellation Cost and/or Forfeiture Schedules. NOTE: It is the responsibility of the Student to provide supporting documentation to substantiate their request to be released from the On-Campus Housing and Dining Agreement 2009-2010 Academic Year. J. PAYMENT OF STUDENT FEES By agreeing to the terms of the Agreement, the Student agrees to accept room and meal plan and pay the applicable fees in accordance with the scheduled due dates as posted by the Office of the Bursar. Non-physical occupancy of assigned space does not terminate this Agreement, and the appropriate charges under this Agreement will continue. Room and board rates and fees for the 2009-10 academic year will be established by the Board of Trustees, and are subject to change. Specific room and meal plan charges will be reflected on the Student’s Bursar bill which will be mailed and available to each Student online in July. For estimations and planning purposes only, please refer to the 2008-2009 room and meal plan fees. Students must pay the full amount of all fees on their Bursar account by the posted due date or enroll in an Installment Payment Plan option available through the Bursar’s Office. Fees not paid by the due date may result in one or more of the following actions being taken against the Student by the University:
K. OCCUPANCY Occupancy occurs when a Student is issued a key for his/her room assignment. Actual physical occupancy of the room by the Student and/or placement of Student’s possessions within the room is not necessary to constitute occupancy. It is the responsibility of all Students to fulfill occupancy expectations by Tuesday of the first week of classes. Once a Student fulfills occupancy, he/she may not cancel his/her Agreement for the purpose of residing off-campus. Failure to establish occupancy may result in termination of this Agreement and subsequent cancellation of enrollment. L. TERMINATION OF AGREEMENT BY THE UNIVERSITY The University may terminate this Agreement at any time if the University determines that:
The University may terminate this Agreement for any of the above reasons upon giving the Student seven (7) days written notice. The notice shall state the reason for termination and the date of termination, which must be at least seven (7) days after serving the notice. After the date of termination, the University shall be entitled, without further notice, to enter the assigned room and repossess the same, and to remove the Student and Student’s property. In the event this Agreement is terminated in accordance with the provisions of this section, the Student shall be required to immediately surrender the assigned room and all University owned property to the University under the same terms and conditions as would apply under this Agreement if the surrender were to take place at the completion of this Agreement. Notwithstanding the provisions in this section, the University specifically reserves the right to immediately remove any individual from a University residence if the University, in its sole discretion, determines that the individual presents an immediate danger to himself/herself or others. M. COMMUNICATION The Office of Residence Life will make every attempt to communicate with Students as needed either by e-mail or phone. The e-mail of record for the Office of Residence Life is the Student’s BGSU email address. The phone number of record is the phone number associated with the Student’s room assignment. N. NONDISCRIMINATION Bowling Green State University is committed to equal opportunity for Students in employment and education, and does not discriminate on the basis of sex, sexual orientation, race, color, religion, ancestry, national origin, marital status, disability, age, or status as a veteran as identified and defined by law. As such, the University agrees to make assignments without discrimination and to avoid changes of original assignments for reasons of sexual orientation, race, color, religion, ancestry, national origin, marital status, disability, age, or status as a veteran as identified and defined by law. O. ASSIGNMENTS The Student agrees to provide the University with the information and preferences requested on the “My Room & Meals” Preference page for the purpose of hall, room and roommate assignment. The University agrees to consider the information and preferences submitted by the Student. However, no guarantee of a specific assignment is implied. Roommates may only be of the same sex. The Student agrees to observe the hall/room change procedures established by the University and to have prior written approval from an authorized University official before making a change of hall and/or room assignment. If a vacancy occurs in the assigned room, the remaining Student(s) agrees to keep appropriate space for roommate(s) available and clean at all times and to accept other roommate(s) as assigned at any time. The Student agrees that upon acceptance to a special program (such as a Residential Learning Community), he or she will participate in the program requirements or move to another residence upon the request of the University. At the opening of fall and spring semesters and at times of unanticipated over enrollment, the Student may be assigned to temporary or over-assigned housing space. These assignments will be charged at the standard room and meal rates as indicated in this Agreement. The University will take reasonable steps to ensure that such assignments are as brief in duration as possible. P. REASSIGNMENT Rooms are subject to reassignment at any time. The Student understands and accepts that the University may alter the Student’s assignment (before or during occupancy) for any or no reason, including, but not limited to, Americans with Disabilities Act (ADA) compliance, disciplinary reasons, catastrophe, room or room services condition, renovation or closing of a facility, consolidation of vacancies, unavailability of space, violation of specific living area environment, irresolvable incompatibility of roommates, unpaid Housing and Dining Services fees. Q. SPECIAL NEEDS The Student understands inquiries for disability-related housing accommodations should be made to Disability Services; 413 South Hall; Bowling Green, OH 43403 by no later than May 31, 2009 for arriving Fall semester Students and November 30, 2009 for arriving Spring semester residents. Current Students are expected to renew their status with Disability Services on an annual basis prior to the beginning of the housing sign-up process. Upon review of the Student’s documentation, Disability Services will make a recommendation to the Office of Residence Life regarding the Student’s needs. R. CARE OF FACILITIES The Student agrees to be directly and financially responsible for keeping the assigned room and its furnishings clean and free from damage, to cooperate with roommates in the common protection of property and in maintenance of the living space, and to advise the University of any deteriorated conditions of the room or its furnishings so timely repairs can be made. The Student agrees to use public areas, residential corridors and rooms, and equipment and furnishings in a careful and proper manner, to contribute to the orderliness and cleanliness of all areas, to cooperate in the common protection of property, and to advise the University of any deteriorated or hazardous conditions so timely repairs can be made. The Student agrees to pay charges when assessed for common area damages or special housekeeping or maintenance services necessary due to misuse or abuse of facilities or equipment for which the Student is determined to be responsible, or to pay an equal portion of charges assessed to all Students of a corridor, or residence hall, or dining facility when those responsible cannot be identified by the hall staff or the responsible individuals fail to assume the charges. S. MAINTENANCE The University agrees to make all necessary repairs and perform maintenance in the residence hall and the Student’s room by authorized personnel. Repairs will be made to the room and University furnishings upon request or in accordance with routine schedules. Temporary inconvenience caused by malfunction of mechanical, electrical systems, or any other component of the residence does not warrant a refund. T. PERSONAL PROPERTY AND INSURANCE The University cannot assume responsibility for loss or damage from any cause to the personal property of the Student, nor will the University assume responsibility for any liability, personal or property for the Student. It is strongly encouraged that the Student has insurance for protection against such losses. U. ROOM ENTRY University officials, including Office of Residence Life staff members, are authorized to enter, search and/or inspect Student rooms, suites, and public rooms in the residence halls, campus sponsored apartments and small group living units. There are three occasions when room entry may be especially necessary: 1. Room Inspections - Routine and mandated inspections may be necessary to verify the following: acceptable standards of safety and hygiene, observance of University residence policies and procedures University regulations and requirements of public law, and maintenance and repair of equipment. The time and date for building inspections will be posted 24 hours in advance. 2. Room Searches - Searches of Student rooms by University officials shall be authorized and conducted under one or more of the following conditions: a. By the consent of the occupants of the room; b. By warrant issued by an appropriate legal body/agent; c. Upon reasonable cause to believe that there is a violation of the Code of Student Conduct, the Ohio Revised Code, or the Community Living Standards. 3. Performance of Duty - University officials reserve the right to enter a Student room/suite/apartment, locked or unlocked, at any time it is deemed necessary for immediate resolution of policy violations, addressing a disruption, maintenance problems, illness, hazards and other similar emergencies or potential crises. V. BEHAVIOR & CONDUCT The Student agrees to read and observe all published rules affecting his or her status with the University. Specifically included are the BGSU Undergraduate Catalog, the Student Handbook, Community Living Standards and terms of this Agreement. W. DISCLOSURE OF CRIMINAL CONVICTION The Student must notify the Office of Residence Life in writing if he/she has ever been convicted of a felony, (the term conviction will be interpreted broadly and will include pleas of no contest, deferred adjudications, withheld judgments and similar dispositions). The Student must provide the Office of Residence Life a statement with a complete description of his/her actions and full details of the charges/conviction/sanctions against him/her. Failure to notify the Office of Residence Life of a felony conviction, prior to University housing occupancy or immediately upon conviction of a felony during University housing occupancy may be grounds for denial of, or immediate removal from, University housing. Once the Office of Residence Life has been notified by a Student that he/she has been convicted of a felony, the matter will be reviewed. The University shall at all times have the right to determine residency eligibility. DINING SERVICES TERMS A. DINING SERVICES OVERVIEW
B. MEAL PLAN OPTIONS The 2009-10 room and board rates have been established by the Board of Trustees. The rates below do not include the cost of room. See section on Housing Rates for room rates. Specific room and meal plan charges will be reflected on the Student’s Bursar bill which will be available through each student’s “MyBGSU” web portal July 2009 for Fall 2009 and November 2009 for Spring 2010.
The University Board of Trustees reserves the right to change or modify the meal plan rates outlined herein as economic conditions warrant. C. MEAL PLAN CANCELLATION AND ADJUSTMENT POLICY All students assigned to residence halls are automatically issued the minimum meal plan each semester if no selection is made. The Room and Meal Plan Payment Schedule must be followed. Only qualified students living in a designated non-mandatory meal plan residence are exempt from purchasing a Meal Plan.
D. BG1 CARD SECURITY Lost BG1 Cards should be reported immediately and in person to the BG1 Card Services Center during normal business hours or to the University Police after hours so that the card can be disabled for further use until it is recovered or replaced. The BG1 Card Services Center is located at the first floor entrance of the University Bookstore in the Student Union. The University Police Office is located in Commons. For more information visit the BG1 Card Web site: http://BG1Card.BGSU.edu or call 419-372-4127. |
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