Winter Break Hall Closing Information
RESIDENCE HALL WINTER CLOSING INFORMATION
- Twenty four (24) hour quiet hours commence at 12:00 a.m. (morning) on Saturday, December 14, 2013 and continue through the closing of the residence halls and Greek houses.
- Students should check out of their residence halls within 24 hours after their last final exam.
- Students who need to remain late for graduation should complete an Extended Stay request form at the front desk of their residence hall by Wednesday, December 18, 2013. Hall Directors will notify the student that they have been granted approval by Wednesday, December 18, 2013.
- All residence halls and Greek houses will close for the semester at 10 a.m. on Saturday, December 21, 2013.
- Students can update their mailing address for the 4 weeks of winter break but it is not required. It is required at the end of the spring semester.
- When You Move Out, Don’t Throw It Out (WYMO) collects donations of clothing, food, personal items electronics, household items, books, toys, sporting goods, games, small furniture, decorations, cleaning supplies… ANYTHING that anyone who is moving out of their residence hall or apartment is willing to donate! Donation locations can be found in the lobbies of the residence halls and Greek houses. To learn more visit the WYMO website.
- Please review BGSU Dining's website for locations and hours of operation during the last week of school and break.
- Break storage is not provided in the residence halls and Greek houses. All personal items should be removed from the residence halls.
- Students who are academically dismissed after winter closing must return on January 8, 9, or 10, 2014 between 8am and 5pm to move out of the residence hall.
CHECKOUT PROCEDURE FOR STUDENTS NOT RETURNING IN JANUARY:
- PACK: Pack and remove all personal items from your residence hall room IF you are NOT returning to campus in January. If you are returning, you may leave all of your belongs in your room.
- CLEAN: Take out all room trash and recycling. Check all drawers for remaining belongings and dust desks, closets, cabinets, etc. Clean the toilets, showers, tubs, and sinks in bathrooms in Founders, Falcon Heights, and Centennial Halls Vacuum or sweep the room(s). Basic cleaning supplies will be available at the front desk of your hall.
- Do not leave trash and or cardboard boxes/personal items in the hallways, recycling bins, or outside the building.
- Trash goes in dumpsters or trash chutes (Falcon Heights & Centennial) only. Large items should be carried to designated locations.
- FURNITURE: Make sure that all room furniture (including bed ends) is in the room and in the correct location. All furniture should we set the way it was found at move-in. Students will be billed for missing or damaged furniture. Billing is determined by the room inventory completed at move-in.
- CHECK OUT: Complete a standard check-out by scheduling a meeting with your Resident Advisor or by visiting the front desk of your residence hall.
- Lock room window
- Turn off all lights
- Return keys and PEDs
- Close blinds/curtains on ground floor rooms.
DAMAGE BILLING & APPEAL PROCESS:
- Students may be billed for common items including but not limited to;
- Missing keys
- Missing PED
- Excessive cleaning
- Missing or damaged furniture
- Damages to walls, carpets, ceilings, windows, etc.
- Common area damage
- The Office of Residence Life assess charges for Damage and not Normal Wear and Tear.
- Wear and Tear – is the loss, damage, or depreciation of value due to everyday use and can be attributed to age.
- Damages - is the loss of value or usefulness as a result of neglect or misuse.
- Click for summary of common Damage versus Wear & Tear. (Damage Wear & Tear PDF)
- Charges are all inclusive of time, labor, institutional grade materials and professional facilities staff who complete the work.
- Any repair work completed by the occupant prior to move out will be assessed by our facilities staff. Repair work that does not meet our facilities standards will be fixed and the student will be responsible for all associated charges.
- Resident Advisors will make an initial assessment of potential billing during the standard checkout. Hall Directors will make an assessment of the final charges after the halls close.
- Hall Directors will mail letters to students outlining any damages they have been billed for by Monday, December 23, 2013. This letter will be sent by e-mail to the students BGSU email account. The letter will be accompanied the final room inventory form.
- Charges will be applied to your BGSU Bursar account and may be viewed through your MyBGSU. You are responsible for payment of these charges. Payment can be arranged with the Bursar’s Office.
- If you disagree with the damage charges assessed, you have the option to appeal these charges in writing by January 24, 2014 in one of the two ways below. Appeals will not be reviewed or accepted after the January 24, 2013 deadline.
- You can file an appeal by 1) sending an email to firstname.lastname@example.org or 2) by sending a letter to the following address: Damage Appeal, BGSU Office of Residence Life, 470 Math Science Building, Bowling Green, OH 43403. In your appeal, you need to include the following information:
- Your Full Name and BGSU ID #
- Residence Hall and Room number location
- Specific details regarding which charge(s) you are appealing
- Reason(s) you should not be charged.