|Registered student organizations are required to have a treasurer who is responsible for depositing funds, requesting payments, tracking expenses, and reconciling the account. Per the BGSU Student Handbook, "The treasurer should keep detailed financial records and make them available to members, the advisor(s), the Office of Campus Activities, as well as local, state, and federal officials upon request."|
Student organization budgets and funds are managed through OrgSync.
Treasurers can request payments for expenses associated with conducting the business of the organization (for example):
Detailed information on how to use OrgSync can be found in the Organization Funds Manual. Also, please follow all directions and supply all required information when submitting a request for payment form in OrgSync. An organization requesting a check for a vendor must verify that the vendor is already enrolled in the University's vendor system. If the vendor is not already in the University's system, a Vendor form must be completed and submitted. Staff members from the Office of Campus Activities are also available to assist you.
Student organizations can have all or some of the following types of funds:
Modifications to Funding
Student organizations occasionally recieve funding for travel, programming, and/or operating costs and later need to re-allocate those funds because of savings or change in plans. It is imperative that organizations submit appropriate budget modification information and get approval for the change before spending the funds on a new initiative.
Point of Sales (POS) Machines
Student organizations can reserve a POS machine from the Office of Campus Activities for use in almost any building on campus. These machines can be used to collect payment via credit card or BG1 funds, and the Office of Campus Activities will transfer the funds into the organization's Revenue Fund (minus a 3% collection fee for credit card transactions).