Faculty Recruitment Manual

Senior Vice President for Academic Affairs and Provost Office in Collaboration with the Office of Equity and Diversity

PDF versions of chapters and forms are available below (Word files are also available where indicated): 

Section 1: Faculty Recruitment Procedures and Guidelines

• Administrative Guidelines for BGSU Faculty Recruitment
• Overview of the Faculty Recruitment Process (Summary)    
• Faculty Recruitment Fund Program                                                      

Section 2: Committee Membership and Responsibilities

• Committee Membership Roster / Word document                     
• Recommended Chronology for Search Committee Responsibilities / Word document
• Applicant Roster for Correspondence, Committee Discussion and Vote / Word document
• Chair's Request for Nominations / Word document
• Letter of Acknowledgement: Receipt of Nomination / Word document
• Letter of Notification: Nomination Status / Word document

Section 3: Position Announcement and Recruitment

• Faculty Position Description and Ad Guidelines
•  Major Print and Web Publications (Local, Regional, and National Sources)
• Recruiting Issues in Brief
• Guidelines for Hiring Associate Professors with Tenure
• Special Considerations When Appointing Non-US Citizens (Nonresident Immigrants)

Section 4: Credential Evaluations

• Faculty Search Screening Options / Word document
• Screen One Sample: Applicant Credential Reviews / Word document
• Screen Two Sample: Reference Telephone Interviews / Word document
• Screen Three Sample: Candidate Conference Calls / Word document
• Screen Four Sample: Finalist Evaluations / Word document

Section 5: Standard Forms/Letters for BGSU Faculty Recruitment

• Standard Forms Summary Description
• Faculty Position Authorization Form
• Faculty Position Recruitment Plan Checklist
• Diverse Recruitment Resources
• Equal Employment Opportunity Data Sheet
• Referral Source Form
• EEO Mid-Point Review & Guidelines
• Deans' EEO Certification Form
• Letter of Acknowledgement: Applicants / Word document
• Applicant Data/Request to Interview Form
• Faculty Appointment Activity Record
• I-9
• Letter of Regret: Applicants / Word document
• Letter of Regret: Candidates / Word document
• Letter of Regret: Finalists / Word document
• Letters of Appointment: Options for New Faculty
• Standard Tenured Faculty Appointment / Word document
• Standard Probationary Faculty Appointment/ Word document
• Suggested Wording for Conditional Probationary Appointments
• Mid-Year Probationary Faculty Appointment / Word document
• ABDs with Conditional One-Year Appointment and Slide Contract / Word document
• Faculty Administrator with Tenure/ Word document
• Nontenure-Track, Fixed-Term Appointment / Word document
• Acting/Interim Appointment Policy and Procedure
• Requested Documents for Personnel Files:
  • Official Transcript Requirement
  • I-9 Completion Requirement
  • Start-Up Costs and Special Arrangements, if necessary
  • Credit for Prior Service, if necessary
  • Waiver of Prior Service, if necessary

Section 6: Finalists' Campus Interviews

• Interviewing Procedures for Applicants of Tenured Positions / Word document
• Finalist Interview Schedule / Word document
• Letter of Confirmation: Finalist's Campus Interview / Word document
• Finalist Information Package / Word document

Section 7: Probationary Faculty Success

• Probationary Faculty Success Plans

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