Payroll Office

Will I automatically get electronic Form W-2?

No, you must submit your W-2 consent via Self Service Access through MyBGSU.

How do I sign up to receive my Forms W-2 electronically?

Log into your MyBGSU account navigate to Employee Self Service > Payroll Information> W-2/W-2c Consent. Read the Disclosure Notice, check the box, and click submit.

What happens if I do not consent to receive my Forms W-2 electronically?

BGSU will continue to print your Forms W-2 on paper and mail them to you.

When will I have access to my electronic Form W-2?

The Form W-2 must be available to you by the IRS deadline. However, electronic W-2's will be posted approximately one week earlier than the paper forms will be mailed.

How will I access my electronic Forms W-2?

Log into your MyBGSU, navigate to Employee Self Service > Payroll Information > View W-2/W-2c Form.

What are the advantages of electronic Form W-2?

The advantages of electronic Form W-2 include:
a) Secure delivery of W-2 information
b) Efficient delivery method, avoiding the delays and errors that can occur with traditional postal delivery
c) Earlier access to W-2 information (online access will be available earlier than the paper forms will be mailed)
d) Access to view and print copies of your W-2 as often as needed, at your convenience

How is my electronic Form W-2 secured?

Access to your W-2 information is protected by your BGSU network username and password.

Will I receive confirmation of my consent to receive electronic Form W-2?

Yes, an email confirmation will be sent to your "Campus" email address, as soon as you submit your consent. If you do not see the email in your Inbox, please check your Junk Mail folder.

Will I still receive a paper Form W-2 if I consent for electronic forms?

No. If you consent to receive your Form W-2 electronically, BGSU will stop sending you paper forms.

How will I know when my Form W-2 is available in MyBGSU?

An email confirmation will be sent to your "Campus" email address when your Form W-2 is available. It will be available by, but probably earlier than, the IRS deadline.

Do I have to submit my consent each year to keep receiving my Form W-2 electronically?

No. Your consent for electronic Form W-2 will remain in effect until you withdraw the consent or your employment with BGSU terminates.

Does my consent expire?

No. Your consent for electronic Form W-2 will remain in effect until you withdraw the consent or your employment with BGSU terminates.

How do I cancel my consent for electronic Form W-2?

Log into your MyBGSU account navigate to Employee Self Service > Payroll Information> W-2/W-2c Consent. Read the Disclosure Notice, check the box, and click submit.

How do I instruct BGSU to start sending me paper Form W-2 again?

Log into your MyBGSU account navigate to Employee Self Service > Payroll Information> W-2/W-2c Consent. Read the Disclosure Notice, check the box, and click submit.

Will I receive confirmation of my consent withdrawal for electronic Form W-2?

Yes, and email confirmation will be sent to your "Campus" email address, as soon as you submit your consent withdrawal. If you do not see the email in your Inbox, please check your Junk Mail folder.

What happens if my employment terminates before my electronic Form W-2 is available?

If your job status is "terminated" when BGSU generates the Form W-2 for the prior year, your consent will automatically be revoked. A paper Form W-2 will be mailed to you.

How will I receive information about my Form W-2?

Emails will be sent to your "Campus" email address on file.

I printed my Form W-2 but cannot find it. Can I print it again?

Yes, you may view and print your electronic Form W-2 as often as you want, at your convenience.

When I click my Form W-2 on the link to my form W-2, the document does not open.

Make sure your pop-up blockers are turned off for the MyBGSU web portal.

Will my electronic Form W-2 look the same as the paper version?

Yes and no. The electronic W-2 will contain all of the same (required) information, but if you print your electronic Form W-2, it will be formatted for letter-size paper.