Training scheduled
Employees to 'View Paycheck' online

Beginning in July, instead of receiving a printed pay stub, BGSU employees will be able to go online to view all their pay information.

Using the new “View Paycheck” link that will be installed under MyBGSU, employees will log on and view all the information they now see on their paper pay stubs plus more, say project Director Bill Gerwin and Communications Coordinator Cindy Fuller.

The procedure is the same as logging on to view one’s bursar bill or order a parking tag, said Fuller. Employees will enter their user name, P00 number and password, then click on View Paycheck under “My Services.”

The move to Web-based access is part of the BG@100 Project to implement the PeopleSoft software system for human resources and payroll. PeopleSoft is a multiyear project to replace the human resources, payroll and student information systems at BGSU.

“It’s designed to get people more information in an easier way,” Gerwin said.

The new system will be available to all employees. Employees who now have direct deposit of their checks will be required to use the View Paycheck Web service to view their pay information. Pay stubs for employees with direct deposit will no longer be printed and mailed.

Those who receive printed paychecks will continue to do so and to pick them up in the same locations, according to Larry Smith, payroll. However, PeopleSoft will help that group as well— those who have more than one campus job and now receive multiple checks will get one combined check.

The University does encourage the use of direct deposit whenever possible, Smith added.

Employees who are paid biweekly and hourly, including classified staff and undergraduates, will be the first to receive the electronic pay stubs, on July 15. Administrative staff’s first electronic stubs will come out July 20.

In the meantime, BG@100 will be offering numerous training sessions on using the online pay information. The first demonstrations will be held at 2 p.m. May 23 and 24 and at 9 a.m. May 25 in 101 Olscamp Hall. Sessions are open to all University employees, and no registration is necessary. Numerous additional sessions are scheduled for July. Times, dates and locations will be announced in Monitor, in the marketing and communications daily emails and at www.bgsu.edu/BGat100.

For those who prefer Web-based training, an online tutorial will guide users through the steps to log in and will explain the various components of the pay stub. The tutorial can also be printed and kept handy, Gerwin said.

All employees are strongly encouraged to participate in some form of the offered training, whether a public session or Web tutorial, Gerwin said.

A letter detailing “What PeopleSoft Brings to Me” will be sent this month to all faculty and staff at their homes. In addition to a general overview of the system, the letters will have information tailored to faculty, administrative and classified staff.

One of the advantages of the Web-based pay stubs is the additional information they can include, Gerwin said. For example, a pay history will be built beginning with the first online pay stub, so employees can view their compensation history at a glance.

View Paycheck will also show, in addition to employee contributions to retirement accounts and medical and dental plans, the University’s contributions in those areas. Pre-tax withholdings such as child care and medical spending accounts will appear, along with the gross taxable income. The electronic stub will provide information about the account to which the pay was deposited as well.

The implementation of PeopleSoft will provide BGSU with a “state-of-the-art human resources and payroll system,” Gerwin said.