Logistics

The Purchasing Department operates the University fuel station to support all local travel.  All authorized departments may dispense fuel from our station for university owned vehicles.   We buy our fuel in bulk at a discount; therefore, we offer a lower price than local vendors making it very cost advantageous to use our fuel station as much as practicable.  Our system uses magnetic keys, and your previous month's purchases are charged back to the department code provided at the beginning of each month.  Please see http://www.bgsu.edu/downloads/finance/file22545.pdf to open an account.

The University has an account with Voyager for fuel charge cards, which is designed to standardize procedure and minimize overall costs associated with fuel charge cards.  The Voyager fuel charge card is managed by the Ohio Department of Administrative Services (ODAS) and is accepted at all major fuel vendors nationwide. 

Voyager fuel charge cards are intended to be used to refuel vehicles that travel significant distances outside the Bowling Green area. The Voyager system links the card to a specific vehicle by state license plate number, not an individual or department. 

ODAS management cost for this program is currently $4.60/year per card issued.  Voyager submits a single monthly invoice to the University for payment reducing our invoice processing/reconciliation, check cutting costs, and postage.  The monthly invoice details each department’s charges by card number that are billed back to the department via the People Soft financial management system.  Please contact Andy Grant at 372-8415 to open a Voyager account.