Applicability

All

Last Revised

05/14/07

Policy Owner

Anderson (marka@bgsu.edu)

Governing Body

SAS 112 Applic.

no

The Materials Handling Department is the responsible agency for the processing and disposal of items which are no longer needed or usable by Bowling Green State University (BGSU).  This centralization is important to ensure compliance with applicable state statutes, and to match the surplus property of one University department with the needs of another.  Materials Handling’s goal is to redistribute property to other University departments wherever feasible. 
Materials Handling has delegated this responsibility and authority to Information Technology Services (ITS) for computer-related equipment.

Disposing of non-computer items:

• Notify Materials Handling at 419-372-2121 whenever items become surplus for possible placement in other areas. 
• Complete and submit the Surplus Property Pick Up Request Form to schedule your item for pickup.
• For items which originally cost more than $3500, complete the Equipment Disposal Form and forward to Materials Handling.  In cases where the purchase value is unknown, but could be near or above $3500, please complete the form.  Materials Handling and Property Accounting will assess whether the item is on the University’s fixed asset listing.
• Property or equipment obtained under sponsored research agreements such as grants, contracts, or cooperative agreements may have restrictions on the use and disposition of capital equipment acquired under those agreements.  In such cases, Deans, chairs and directors should contact the Office of Sponsored Programs and Research for review and approval before any disposition of such property or equipment.
• Departments having unique surplus items with limited markets should contact the Director of Materials Handling at 419-372-2121 to make special arrangements.

Disposing of computers and computer-related items:

• For items which have an ITS tag (white oval with red border, or BGSU bar code), contact the Technology Support Center to schedule pickup.  The Interim Director of Enterprise Systems will approve disposal or reassignment.
• For items which originally cost more than $3500, complete the Equipment Disposal Form and forward to ITS.  In cases where the purchase value is unknown, but could be near or above $3500, please complete the form.  ITS and Property Accounting will assess whether the item is on the University’s fixed asset listing.

Obtaining items for your department:

• Materials Handling holds periodic viewings of the surplus property in the Reed Street Warehouse.  Call 419-372-2121 to find out when the next viewing is scheduled. 

Obtaining items for personal use:

• A public auction of surplus University property is normally held twice annually.  All University employees and the general public are invited to the auctions.  No sale of University property will be made to University employees or other individuals except through the public auctions or other advertised sales.

Authorization required:

• Deans, department chairs, and directors are authorized to declare that property in their area(s) of responsibility is surplus and/or no longer usable.  They are also responsible for maintaining written documentation for the disposition of property from their area(s) that meets or exceeds the asset capitalization threshold of $3500.