All Employees (Faculty, Staff and Student)

Beginning in July, any employee who has direct deposit for their pay check will no longer receive a pay stub in campus mail.  There will be two new web self-service links published on "My BGSU" for employees to view and print their pay information.  These applications are targeted at all employees (faculty, staff and students).  To access these new web self-service pages, employees will need their P#, username, and password.  If you do not have or do not routinely use a computer at your primary work location, you can view your pay stub at any public access computer across the BGSU campus.

Training will be available for all employees.  For people who have access to a computer, there will be a self-service training module to demonstrate how access pay information via the web.  Details on how to access the training modules will be communicated later.  For people who do not have access to a computer, we plan to offer in-person demonstrations during the month of May.  These demo sessions are open to all employees and will be advertised in numerous communications across campus.

HCM Testing Activities

The BG@100 Project Team has been actively testing the HCM system to insure that it will be ready for the University community on June 27th.  To maximize the effectiveness of the testing, individuals from the Office of Human Resources, Payroll, Continuing and Extended Education, Student Employment and the Graduate College were invited to the BG@100 office to participate in the testing exercise.  Through this exercise, the various processes that those offices perform on a daily basis were tested in the HCM system.  These tested processes include hiring employees, paying employees, modify an employee's deductions and pay rate, modifying an employee's benefits package, and much more.  The testing was successful in that it produced the following results.

The Project Team will continue their testing activities until HCM goes live at the end of June.  The next major testing event is a parallel test where the team will verify that the payroll run from the current AHRS System matches the payroll run from the new HCM PeopleSoft System.  Both the Monthly Payroll and Biweekly Payroll cycles will be parallel tested in April.

BG@100 HCM Training

The BG@100 Project Team has been working hard to develop the training schedules, training materials, training curriculum, and general training related correspondence for the University community.  Please visit the HCM training pages by clicking on the above link called, BG@100 HCM Training.  As new training information is available, it will be published under this link.

The Project Team plans to conduct a variety of training sessions in May and June.  Included in this plan are targeted sessions for training the individuals directly involved in both payroll and human resources related activities.  The Team also has training planned that will provide employees with instruction on how to view their paychecks and pay compensation history within the PeopleSoft HCM system.

PeopleSoft Production Security

The Project Team continues to define the production security roles and users within those roles.  As a result a new security form and approval process is being created.  All PeopleSoft HCM users will be required to complete a new security form even if you were a previous AHRS user.  We are starting clean with our security records.  After June 27, 2005, any one requesting access to PeopleSoft HCM will be required to follow the new procedure.  More information regarding security will be published prior to June 27, 2005.

BG@100 Team Resource Changes

We have welcomed two new people to the Project Team in March.  Bill Gerwin from ITS has joined the project team as Project Director and John Konecny from ITS has joined the project team as an Applications Support resource.

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