• Direct Deposit Pay Stubs Go Online and Show More Information

  After June 2005, if you receive your pay through direct deposit, you will no longer receive a paper pay stub. However, you can view your current paycheck information online through the My BGSU portal. If you do not have or do not routinely use a computer at your workstation, you can view your paycheck information at any public access computer station across the BGSU campus, and you can view and print your paycheck information at any ITS computer lab. Your paycheck information will also now include employer contributions—monies paid by BGSU for your retirement program (including PERS, STRS, and ARP) and your other benefits.

• Direct Deposit Paycheck Information Will Not Reveal Bank Account Numbers

  Your direct deposit paycheck information will include the account number into which your pay is deposited. However, for your protection, all but the last 4 digits of the bank account number that appears on both online and printer friendly versions will be represented by X's

• Employees With Multiple Jobs Will Receive One Combined Paycheck

  If you hold two or more simultaneous and separately paid positions at BGSU, you will receive one combined paycheck. In PeopleSoft, your payments will generally be combined on one pay check if all of your jobs are paid on the same cycle. Additionally, if two or more of your jobs are paid at the same compensation rate, your pay amounts and your payment will be combined on one line of the paycheck. For example, if you are an administrative staff member teaching as adjunct faculty, you will see your checks combined, because administrative staff and faculty are paid on the same monthly cycle.

• Minor Differences in Determining Net Pay

  There are minor differences in the way that the PeopleSoft system calculates percentage based deductions, federal taxes, state taxes and local taxes compared to the current payroll system. These differences are primarily due to decimal precision, rounding, and the order in which calculations are processed. These differences can result in an individual's net pay being slightly different between the old payroll system and the PeopleSoft system.

• Employee ID Numbers

  Your employee ID, or “P number,” will be altered slightly in PeopleSoft: the “P” will be changed to a zero. We will continue to use P00 numbers as “Alternate Employee IDs” until our current Student Information System (SIS) is converted to PeopleSoft’s Student Administration system, at which time PeopleSoft will automatically assign consecutively numbered employee IDs to new employees and students as they join the BGSU community. Your Caremark ID, however, will continue to start with a "P."

• Use BGSU Email Accounts

  The BGSU email account is the email account of record for all BGSU faculty, staff, and students. If you do not currently have a BGSU email account, or if you need assistance in using your existing BGSU email account, contact the Technology Support Center in 110 Hayes Hall at 372-0999.

• Life and Health Insurance Coverage to Start in the Month Following Hire

  Beginning July 1, 2005, coverage for health care and life insurance will begin on the first of the month following a new employee’s hire date. For example, if your start date is July 6, your health care coverage and life insurance will take effect August 1.

• 403(b) and 457 Plans- Employee Election for a Tax Deferred Annuity

  If you contribute to 403(b) and/or 457 plans, PeopleSoft can stop elective 403(b) deferrals for you at the limit of the calendar year, and can simultaneously direct deferrals into the over-age-50 provision bucket and/or the 15-year-service catch-up provision bucket. PeopleSoft can also direct the buckets to fill on a rollover process from one filled bucket to the next, in the proper order (calendar year limit first, then over-age-50 limit, then 15-year catch-up limit). This process also applies to the 457 Ohio Deferred Compensation plan at BGSU, with its annual deferral limit, over-age-50 provision, and catch-up provision (allowed within three years of retirement).

• 403(b) & 457 Deferred Compensation Plan Vendor Choices

  If you participate in 403(b) plans, you may currently choose up to three vendors for your elective compensation deferrals. Ohio Deferred Compensation, now considered a 403(b) vendor, will be offered in the PeopleSoft system as a vendor in the 457 plan type. Because of this change, elective deferrals for 403(b) plans may be directed to only one or two vendors, with a 457 plan as a third compensation deferral option. Additionally, if you wish to participate in a 457 plan, you may elect only one vendor.

• Coverage Codes Under Medical and Dental

  Currently, the BGSU medical and dental plans offer three coverage codes: Employee Only, Employee Plus One (Dependent), and Employee Plus Family (more than one Dependent). When the BGSU PeopleSoft implementation “goes live,” these coverage codes will expand to four: Employee Only, Employee Plus Spouse, Employee Plus Child, and Employee Plus Family. This will help our plan vendors by providing more complete reporting of numbers of spouses and dependent children.

• Reporting Time in Hours and Decimals

  BGSU currently reports time worked and time claimed as leave in hours and minutes. In PeopleSoft, you’ll report and approve time in hours and decimals. For example, an hour and a half of leave, which is 1:30 in hours and minutes, is 1.5 in hours and decimals. You can view a full list of time conversions on the Office of Human Resources Web site by entering http://www.bgsu.edu/offices/ohr/compensation into your Web browser.

• Leave Balances to Appear on Pre-Printed Time Sheets

  If you receive pre-printed time sheets as part of your job, or if you supervise employees who do, you will be able to view leave balances as of the last accrual date on current pre-printed time sheets. You will be able to see when a particular leave balance is getting low and double check your own current balance, or that of the employees you supervise, before reporting too much leave usage when approving and signing time sheets that are sent to Payroll.

• Leave Balances Accessible to Supervisors through My BGSU

  A link will be added to the My BGSU portal, entitled "Manager Information". If you are identified as a supervisor in the PeopleSoft system, this link will be available to you, and will allow you easy access to view your direct reports' leave balances. Checking your employees' leave balances before turning in their approved time sheets will prevent the Payroll office from having to manually adjust an employee’s pay to make up for a leave balance in deficit when pay is run.

• eHire

  Although its appearance will change somewhat in PeopleSoft, eHire will continue to be used in the hiring of student employees. This will allow those with hiring authority to enter their own employee data and clear approvals with the Student Employment office. If you are a current eHire user, demonstrations of the updated product will be offered to you.

• Resident City Income Tax Withholding

  If you elect the service, BGSU will withhold resident city taxes for you if you live in the following counties: Erie, Hancock, Henry, Huron, Lorain, Lucas, Sandusky, Seneca, and Ottawa.  If you move to a location outside of these counties, your service will be discontinued when the PeopleSoft system “goes live.” However, if you live outside of these counties, but had already elected the service before receiving this notification, BGSU will continue to withhold resident city taxes for you.

• Name Prefix

  PeopleSoft allows for the addition of name prefixes to your information, which will be most noticeable in university correspondence addressed specifically to you. Prefixes will be determined by highest academic degree earned. For example, if you have earned a Ph.D., the prefix will be Dr.; if your highest degree is not a Ph.D., the prefix will be Mr. or Ms., based on your gender. Military rank will be used as a prefix for military faculty.

• Standard 260 Days in a Fiscal Year

  The PeopleSoft system delivers a fixed standard number of days per year as 260 days. BGSU will set this as the standard annual number of work days in a fiscal year, which will allow for increased consistency in maintaining your leave balances, compensation, and retirement or other types of exit from the university.

Any questions regarding this information may be directed to the email address of:  BGat100@bgsu.edu Questions/comments received will be appropriately directed to project team members.

Last Updated: June 4, 2005

Return to What Does PeopleSoft Bring To Me Page

Additional Links:

What PeopleSoft Brings to Faculty Letter

What PeopleSoft Brings to Administrative Staff Letter

What PeopleSoft Brings to Classified Staff Letter