Automating the Time Card Process for Students
Tuesday, February 4, 2003
315 Bowen Thompson Student Union

Committee Members Present:
Bryan Benner, Scott Blackwood, Barb Erisman, Mike Failor, Duane Hamilton, Jeff Nelson, Mariann Reiter, Jen Sader, Pam Sautter, Michele Schmitz, Michelle Simmons, Jim Stainbrook, Sandy White, Donna Witter, Karen Woods

Jim Stainbrook called the meeting to order at 1:10 p.m. Jeff Nelson distributed the agenda for today.s meeting.

Sandy White is preparing a spreadsheet of managers from the surveys that were collected. As of today.s date there is a total of 563 managers, 157 are Mac users and 303 use PC.s. After contacting offices Sandy has not received information from it is expected that BGSU currently has close to 600 managers. This list may have to be whittled down. BGSU purchased enough licenses for 500 managers.

The Committee made a decision on the following terms. Project will be referred to as eTime and Manager/Supervisors will be referred to as ETA (eTime Approver).

Jeff Nelson then distributed a worksheet to use to develop a glossary. The glossary will be used in training.

Mike Failor announced all the hardware has arrived. Four window servers arrived late last week. They hope to have them installed and ready to go the week of March 11 . 14 for Kronos testing. Mike stated the system is in good shape. There will be a reader review meeting on March 13.

Jeff Nelson then distributed four handouts. First, the summary that he prepared and e-mailed to the Committee. Michelle Simmons stated the only correction was on page 3; .job codes. should be changed to .title codes..

The second handout was the Electronic Time Reporting Training Plans. Duane Hamilton was nominated and accepted to be the representative for the users group.

The third handout was the Electronic Time Reporting Training Schedule. B = BGSU date and K = Kronos project schedule.

The last handout was an example of Electronic Time Reporting Frequently Asked Questions. In the near future more information will be available to all personnel on campus.

Donna Wittwer stated the Card Readers Subcommittee has been working on the actual number of readers needed. Fifteen readers have been purchased. Kronos will not come to campus unless readers are installed and ready to go. Donna stated decisions need to be made on how additional readers will be paid for, as this may impact where readers will be placed.

Michelle Simmons stated that only one comment per edit is allowed. She will continue her work on the Time Sheet Comments.

After a brief question and answer period Jim Stainbrook adjourned the meeting at 2:45 p.m.

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