A BG@100 Campus Solutions (CSS) Go-Live event is scheduled for the weekend of July 18, 2009. Details regarding the items that will be a part of the go-live as well as change management items are provided in the following bullet points.

Student Financial Aid

• Federal Work Study (FWS) - Historically Student Financial Aid has issued FWS allocations to certain departments across campus who utilize student employees in their office.  Students who have need have all been packaged with FWS funds regardless of their prior work experience.  Departments will no longer receive FWS allocations to be divided among their student employees; work availability will be based on student's FWS allocations.  Students who have earned at least $1 in the prior aid year through FWS will receive first priority when awarding FWS funds in 09-10.

• 3rd Party Aid - Currently the Bursar's Office posts 3rd party contracts and funds to a student account and then shares the award information with Student Financial Aid for posting to the students' accounts manually.  Adjustments are communicated from Bursar to Student Financial Aid via paper, email or phone.  The Bursar's Office will set up 3rd party awards in their system and pass the information to Student Financial Aid once final amounts are determined by Student Financials, a second pass will be made to update the disbursement fields on the students' financial aid.

Student Records

• Alumni Interface -  This interface will provide information about graduating students to the Alumni system.

• Clearinghouse Interfaces – Two interfaces to the National Student Clearinghouse (NSC) will provide degree and enrollment information.  This will allow students, insurance companies, employers, etc. to confirm that a student is registered or graduated through the NSC website.

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• Grade Average Report and Grade Distribution Reports -  These reports have been developed and will be produced as part of the summer grading processing.

• Higher Education Information (HEI) Files – These files have been prepared to report BGSU data to the State of Ohio HEI system.

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• Dean's List and Graduation News Service Queries – These queries have been developed and will be used at the end of the summer session to report students that have made the Dean's List and those that have graduated for use by news services that publish this information.

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Student Center

• Academic Standing Link - Students will have an Academic Standing link providing information regarding their standing value.  The link will take the student to either an online letter from their college explaining their academic standing and the consequences of such a standing or to the academic catalog information regarding their standing.  This link is also available to the advisors from the Advising Center in Faculty Center.

Changes in System Availability during BG@100 Go-Live

CSS users are strongly encouraged to not use, make changes, or complete business processing in CSS from 6 p.m. on Friday, July 17 until 6 a.m. on Monday, July 20. 

Processing in FMS will continue to be available - the go-live activities will not impact FMS transactions.

No outage period is being announced for CSS, however the BG@100 Project Team does reserve the right to make the CSS system unavailable if necessary during the go-live period.

July Town Hall PowerPoint Presentation

Any questions may be directed to  BGat100@bgsu.edu.

Change Management Items - Master List

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