CSS Related FAQs
BG@100 FAQs
HCM Specific FAQs
FMS Specific FAQs
| Q: What is Academic Structure? |
A: Within CSS an academic structure is the representation of our institutions logical and physical structure. It is comprised of a group of setup data tables that define our institution and is the foundation for all components of Campus Solutions. It represents BGSU's logical and physical structure and our students academic objectives. Interactive Version of this graphic.  |
| Q: What is the Institution? |
| A: Within the academic structure, Institution is the highest level. The institution represents all of BGSU, both Firelands and Main campus, 4 year or 2 year degree. Within CSS the institution is represented with the 5 character acronym BGSUN (Bowling Green State UNiversity). |
| Q: What is the Academic Career? |
| A: The Academic Career will be either Undergraduate or Graduate Academic Career answers the questions who is studying, what is being studied, when is the studying happening. The Academic Career drives the statistics of the student. The statistics are compiled and placed onto the student’s transcript. If the student has an undergrad with BGSU and is now a graduate student with BGSU, the student will have one transcript reporting all careers with the University. SIS Comparison: Level |
| Q: How are Level and Load related to Academic Career? |
| A: A level may be freshman, sophomore, junior, etc. and the load may be full-time or part-time. These values are assigned and defined for each academic career. These values are used for processes such as class enrollment, financial aid reporting, and consolidating academic statistics. |
| Q: What is an Academic Group? |
| A: The Academic Group may be a School, College, Division, or Department. Academic groups are how the academic colleges are represented in the system. Academic groups track which college owns which academic program. An Academic group can be a college, division or school within the institution. Academic Group examples:
SIS Comparison: School/College |
| Q: What is Academic Organization? |
| A: The Academic Organization represents the administrative perspective of the School, College, Department, or Division. The Academic Organization defines how the institution is organized from an administrative perspective rather than a student perspective. It represents the actual department functions of the university. Academic Organization Examples:
SIS Comparison: Department |
| Q: What are Academic Subjects? |
| A: The Subject Area represents where courses are offered from. Academic Subjects are specific areas of instruction in which courses are offered from within Academic Organizations. Academic Subjects are known as Prefixes. For example, Math 101, Math is the Academic Subject. Subjects are tied to courses that are tied to classes. Subject Area Examples:
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| Q: How are courses and classes defined? |
| A: Courses govern the rules of classes; the timeframe, grading basis, pre-requisites, etc. Classes are what students enroll in. |
| Q: What are Academic Programs? |
| A: The Academic Program is the course of study to which a student applies and is admitted and from which the student is graduated. Academic Program controls academic level, academic load, academic calendar, grading scheme, and admissions evaluation scheme. Academic Program Examples:
SIS Comparison: There is no SIS comparison |
| Q: What is an Academic Plan? |
| A: The Academic Plan is the Major or Minor. An academic plan is an area of study—such as a major, minor, or specialization—that is within an academic program or within an academic career. A plan is tied to an academic program, in which the student is an Arts & Science major; therefore the student has access to all of the plans under Arts & Sciences. A student can earn only one degree for a single academic plan. If BGSU offers dual degrees, a separate academic plan for each degree must be created or a combined degree created, such as B.A./B.S. Any area of study that is going to result in a degree, a credential must be tied to the academic plan. SIS Comparison: Major/Minor/Field /Pre-Major |
| Q: What is an Academic Sub Plan? |
| A: An Academic Sub-Plan is a Major/Minor/Specialty. Academic sub-plans are areas of further specialization within academic plans. They are tied to academic plans. The academic plan and the academic structure determine whether there is a need to create an academic sub-plan. For instance, if students can minor in creative writing only if they major in English, then there would be a need to define the creative writing minor as a sub-plan and link it to the English academic plan. If students can minor in creative writing regardless of their major, then there would be a need to define creative writing as a minor on the Academic Plan Table page. SIS Comparison: Specialty
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| Q: What is the Term setup? |
| A: Terms define the sessions of a term, including the significant dates within the session. They are linked to each academic career. Terms are a landmark time period within each session. The system uses time periods for enrollment security purposes. Term Example:
The structure for the BGSU term code is:
|
| Q: What are sessions? |
| A: Sessions subdivide a term into multiple time periods in which to offer classes. |
| Q: What is the Academic Calendar? |
| A: Academic calendars define the landmark dates that drive much of the day-to-day business. Each academic calendar contains cancel, withdrawal, and drop deadlines along with other landmark dates. All modules in CSS use the academic calendar dates in many of their business processes. For each academic career, at least one academic calendar must be defined. |
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