BG@100 CSS March Go-Live

A BG@100 Campus Solutions (CSS) Go-Live event is scheduled for the weekend of March 6-8 , 2009.  Details regarding the items that will be a part of the go-live as well as change management items are provided in the following bullet points.

March Go-Live

• • Financial Aid Automation of the Certification and Disbursement Processes
    • The March go-live for Financial Aid will allow Financial Aid to complete verification corrections and calculate financial need for students.
    • Funds will be "pushed" through the system to provide greater accountability and a more integrated process, with audit trails.  
    • Students who receive a Federal Perkins Loan award will be prompted to go online to accept or decline the award.  After accepting the award, students who need a promissory note will be prompted to complete the eMPN.  Students may either complete the promissory note at that time or return to complete the note later.  The system maintains the MPN data, which can be updated by the Student Loan Collection Office or the Student Financial Aid staff as appropriate.
  • Financial Aid Regulatory Releases Applied
    • The Financial Aid Reg Release 2 and Critical Fix 2.5 will be applied to the system.
  • Blackboard Data Originating from PeopleSoft CSS
    • The Blackboard community user, course, enrollment and organization feeds will be going live with data originating wholly within PeopleSoft CSS.  No longer will the DB2 account tables drive this process.  
    • All "active" employees will continue to receive an account.  Employees will continue to have access for 90 days after no longer being employed.
    • Blackboard accounts for retirees will continue 90 days after retirement. 
    • All "active" students will receive a Blackboard account.  
      • An active student is one with an active program/plan that has not been discontinued.  
      • Students will not be discontinued until they have 4 (four) consecutive non-enrolled semesters.  
      • The discontinuation policy states that if a student is not enrolled for 4 consecutive semesters they will lose their student status.  Once discontinued they will lose their Blackboard account.
      • Students who have graduated from the university will continue to receive their Blackboard account access for 500 days.  
      • Student applicants that never matriculate (attend) lose access once the admit term is no longer current.
  • Enhanced Course and Class Search Functions
    • The new search functions will allow users to search for courses and classes that meet BGPerspectives, Honors and other attributes.  
    • Users will now be able to search for classes by campus only (Main or Fire) rather than having to use both campus and location.
  • Implementation of Internal Transcripts in Advisement
    • Advisors will be able to request an internal copy of a student's transcript for advisement purposes.  
    • The student version will be implemented during the June go-live.
  • Graduation Application
    • The Apply for Graduation link will be available in the Student Center for students applying to graduate Summer 2009 and beyond.  
    • Students may access the graduation application via a drop down selection in student self service or via a link in the portal.
    • Student information as it pertains to publications will be released unless a student chooses to withhold all directory information.  
    • Information and diplomas will be mailed to the home address.  Students will be directed to review and maintain this address information in self service.  
    • Students will be informed in three different steps that submitting the graduation application will result in a $35 non-refundable fee being assessed.  
    • A Sneak Peek of this application may be viewed at:  Sneak Peek #7
  • Enrollment Dates for Registration
    • The Office of Registration and Records will configure Appointment Times which will allow students to register for Fall 2009 classes based on their assigned appointment times.  
    • Fall 2009 registration will begin March 16 for Graduate Students.
    • A Sneak Peek of this application may be viewed at:  Sneak Peek #9
  • Student Class Schedules
    • Student Class Schedules will contain a link to the Bookstore where students can review a book list of those required and recommended book for each of their classes.
  • DARwin (Degree Audit)
    • Advisors will access the DARwin degree audit via a link in the portal.  Users will not be able to access it from within the PeopleSoft Advisement self service application. 
    • This will replace the Degree Audit link within the MyAdvisees application - the link will no longer be available in the MyAdvisess drop down menu after the March go-live.    
    • A degree audit will be available for any student with an active program in PeopleSoft or a student who has graduated within the three most recently completed terms.  
    • Academic exemptions will continue to be a manual effort.  College offices will need to communicate exemptions to Registration and Records.
    • Since all student course work has to go through conversion logic in the degree audit system to be converted to the new four digit course number, the report will no longer contain the "processed as" statement attached to converted course work.  All courses would carry this designation if printed which would be confusing to both advisors and students.
    • A Sneak Peek of this application may be viewed at:  Sneak Peek #11 - Student Degree Audit for Advisors
    • A Sneak Peek of this application may be viewed at:  Sneak Peek #12 - Student Degree Audit
  • Orientation and Registration (OReg)
    • OReg processes will be in place which will utilize data from CSS as well as legacy administrative systems to prepare for the Fall 2009 Orientation and Registration process which begins June 16.

Changes in System Availability during BG@100 Go-Live

As a result of go-live activities, the DARwin degree audit web application will be unavailable on Saturday, March 7 from 8:30 - 10:30 a.m. During this time users will be unable to request new audits or view previously completed audit requests. 

Also, the Student Center and Search Course features may experience brief periods of disruption between 2 and 6 a.m. on Saturday, March 7 as implementation processing is taking place.

Processing in FMS will continue to be available - the go-live activities will not impact FMS transactions. 

No outage period is being announced for CSS, however the BG@100 Project Team does reserve the right to make the CSS system unavailable if necessary during the go-live period.

March Town Hall PowerPoint Presentation

Any questions may be directed to  BGat100@bgsu.edu.

Change Management Items - Master List

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