BG@100 CSS December Go-Live

A BG@100 Campus Solutions (CSS) Go-Live event is scheduled for the weekend of December 5-7, 2008.  The BG@100 project will be implementing several Self Service features, the Resource 25 interface to CSS and some Financial Aid items in PeopleSoft CSS.  With this implementation several changes will take place.

Self Service Implementation

Employee Self-Service

On September 22 a new Employee Self Service application became available via MyBGSU. Using this new self service application employees are able to access the Update Personal Information link under MyServices in MyBGSU. This self service application allows employees to directly update their address and phone number information in CSS. This feature is available 24 x 7. The BG@100 CSS Sneak Peek #1 provides a sample view of the application as of the September go-live. 

As of the December Go-Live additional self service items will be available for employees.  These include:

• • My Names
  • My Addresses (additional address types will be included)
  • My Phone Numbers (additional phone number types will be included)
  • My Email Addresses
  • My Emergency Contacts
  • My Demographic Information

Details regarding these expanded features of the Employee Self-Service are outlined in the CSS Sneak Peek #2.

Student Self-Service

As of the December Go-Live students will begin to have access to reference and update information using the Student Self application available via MyBGSU.  Using this application, students will be able to have access to the following information:

• • My Names
  • My Addresses
  • My Phone Numbers
  • My Email Addresses
  • My Emergency Contacts
  • My Demographic Information

Details regarding these Student Self-Service features are outlined in the CSS Sneak Peek #3.

Financial Aid

Financial Aid will Go-Live with the following items as a part of the December Go-Live:

• • Item type
  • Restricted aid
  • Aid year activation (2010)

Resource 25 (R25) interface to Campus Solutions (CSS)

In preparation for the Resource25 (R25) interface to Campus Solutions being implemented as a part of the December Go-Live, the following change management items have been completed:

• • New hardware installed
  • New software installed
  • Interface was licensed and installed in CSS and R25
  • New department codes for R25 were created
  • New space features for R25 were created
  • Firelands rooms were added in R25
  • The Summer Conference Room scheduling process was modified
  • The S25 Room Scheduling process was modified
  • New cabinets and event types for final exam processing were created within R25
  • The Capital Planning Room Import process was modified

Change in Web Links for Summer 2009 Course Catalog and Class Search

On Monday, December 8 at 8:00 a.m. the Course Catalog and Class Listing for Summer 2009 will be available in the PeopleSoft CSS system.  This implementation may necessitate changes to any web pages that currently contain links to Course Catalog and Class Listing information.  Areas are asked to review the links incorporated in their web pages and revise as necessary any links as outlined below:

The Summer 2009 Course Catalog and Class Listing will be accessible at:

• • Course Catalog - http://webapps.bgsu.edu/courses/indexps.php
  • Class Listing - http://webapps.bgsu.edu/classes/indexps.php?term_code=2
    • Please note:  if your current link did not include "term_code=2" at the end, then replace your Class Listing link with:  http://webapps.bgsu.edu/classes/indexps.php

Fall 2008 and Spring 2009 Course Catalog and Class Listing will continue to be accessible at:

• • Fall 2008 Schedule of Classes - http://webapps.bgsu.edu/classes/search.php?term_code=3
  • Spring 2009 Schedule of Classes - http://webapps.bgsu.edu/classes/search.php?term_code=1
  • Course Descriptions - http://webapps.bgsu.edu/courses/search.php

Changes in Course Numbers in CSS (beginning with Summer 2009 course / class information)

• course numbers in CSS will be 4 digits rather than 3 digits
• courses that currently have 3 digits and do not start with a 0 will have a 0 (zero) added to the end of the number - for example BIOL 205 will be BIO 2050
• courses that currently have 3 digits and start will a 0 will become 2 digits - for example MATH 095 will be MATH 95 
• subjects with special characters have changed - for example A&S is now AS
• inactive subjects will appear in the Schedule of Classes which do not have any class sections attached - these will disappear after 5/18/09 - to view valid subjects, use the Browse Catalog feature

Changes in System Availability during BG@100 Go-Live

•   As a result of   the BG@100 Campus Solutions (CSS) implementation scheduled for December 5-7, an outage has been announced stating that CSS will be unavailable from 5:30 - 10 p.m. on Friday, December 3.  The BG@100 Project Team does however, reserve the right to make the system unavailable at additional times if necessary during the go-live period.  Processing in FMS will continue to e available - the go-live activities will not impact FMS transactions.  

Any questions may be directed to  BGat100@bgsu.edu.

Change Management Items - Master List

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