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Office of the Chief Information Officer
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Meeting Maker to Exchange FAQ |
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| Q: When will the migration from Meeting Maker to Exchange for calendaring happen? |
| A: Meeting Maker will be shut down at 5:00 p.m. on Thursday May 15, 2008. At that time, ITS staff members will begin the
process of migrating data from Meeting Maker to Exchange.
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| Q: When will I be able to use calendaring in Exchange?
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| A: All account holders may begin to access calendars from the Exchange system beginning Monday, May 19 at 8:00 a.m. |
| Q: Will I be able to use my calendar from Thursday, May 15 at 5 p.m. through Monday, May 19 at 8 a.m.? |
| A: During this time data will be moved from Meeting Maker to Exchange via an automated process. Users will see the system
automatically conducting invitations and acceptances as a part of this migration process. It is VITAL that users do not read,
delete, or move invitations or events during the migration process. A confirmation email message will be sent to all users
once the utility has moved all the data and users may access calendars and invitations as normal.
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| Q: Will everything from Meeting Maker be moved to my Exchange calendar? |
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A: Events, notes, invitees, meetings, and banners will automatically be moved to the Exchange system during the outage.
Proxy information will not migrate, this information will need to be recreated as calendar sharing in the Exchange calendar.
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| Q: Will resource accounts used for room and equipment scheduling also transfer? |
| A: A resource is a calendar for things such as conference rooms, projectors, laptops. etc. In Meeting maker, separate usernames
and passwords were issued for these accounts. With Exchange, full control of a resource will be assigned to the resource
owner, and they can set up permissions for others using Outlook 2007. If you need control of a resource after the migration,
please call (2-0999) or email the Technology Support Center. Details for sharing a resource are available on the ITS Self-Help page - http://www.bgsu.edu/its/tsc/self-help/page49918.html |
| Q: Is there anything I should do in preparation for the migration? |
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A: It is recommended that all users print a copy of their calendar as close to the May 15 at 5 p.m. cutoff time as possible
and keep this as a backup copy.
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| Q: How much of the information I have in Meeting Maker will be transferred? |
| A: One year of previous data (May 15, 2007) as well as all information for upcoming dates will transfer. |
| Q: I have already started using the Exchange calendar - what will happen to that information when the Meeting Maker information
is migrated? |
| A: Users who have entered information in Exchange prior to the Meeting Maker migration will see duplication of information. |
| Q: How do I delete all events from my Exchange calendar? |
| A: There may be a case when a user wishes to delete all data from a calendar, or a large number of events at one time. This
can be done in Outlook 2007 by going to the View menu, selecting Current View, and then selecting Events. In this view it
is possible to click on the events to be deleted by Control-clicking on each one, or by shift-clicking a larger number of
events. From there it is possible to right-click and select delete. Users are advised to use this feature with caution.
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| Q: Why do my meetings say "migrated" after them? |
| A: Meetings tagged with "migrated" are events created originally in Meeting Maker and transferred to Exchange via an automated
process. This allows users to identify between events that were created in Meeting Maker vs. Exchange and assists in troubleshooting
if there are issues. In general, if there are issues with a migrated event, it may be best to recreate it in Exchange.
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| Q: I use a handheld device to synchronize my calendar - will there be any changes with the migration to Exchange? |
| A: Users with synchronize with handheld devices may need to make some modifications to their setup after the migration is
complete. Documentation on this process is available at: http://www.bgsu.edu/its/tsc/self-help/page49918.html.
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| Q: I still have questions about the Meeting Maker to Exchange calendar migration, where do I direct these questions? |
| A: You may email your inquiry to the Exchange Project Team at ExchangeProject@bgsu.edu |
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