Project Update

Administrative Systems Review Project
Update - October 15, 2003

The next milestone, vendor demonstrations, is less than one week away.  This update will provide a project overview since the release of the Request for Proposal (RFP) in early September. 

RFP Responses Received

BGSU received four responses to the RFP.  Of the four, only one full bid response was received from PeopleSoft.  Our core evaluation team reviewed this response and prepared preliminary evaluations.  The overall goal of the review is to determine whether the software meets BGSU specifications. 

One of the tools used to determine fit with our specifications was Advantiv DecisionDirector.  BGSU created an extensive set of requirements totaling 6,390, which vendors were asked to respond over the web, using the tool.  Each vendor detailed whether the functionality is met in the base system, user tools or with third party tools.  If the functionality is not available, it is considered a gap.  The preliminary report indicates that PeopleSoft meets slightly more than 91% of the requirements through its base system or user / third party tools available.  Gaps will be evaluated much more closely during the upcoming demonstrations.

A  summary analysis of the PeopleSoft’s responses to our requirements has been prepared by Advantiv and is available for review.

 

Preparations for Vendor Demo

Vendor demonstrations with PeopleSoft have been scheduled for the week of October 27 through October 31st.  Over the past two weeks, the project team hosted a series of meetings in preparation for this demonstration.  An overview of the schedule follows:

 

Monday, October 27

• General Overview Session (open invitation)
• Information Technology

Tuesday, October 28

• Enrollment Management
• Registration & Records

Wednesday, October 29

• Residence Life - Housing
• Student Financials
• Financial Aid

Thursday, October 30

• Human Resources
• Payroll

Friday, October 31

• Finance
• Grants & Contracts

Tuesday, November 4

• Document Imaging
• See note below for details & location 

Note: All days (10/27 - 10/31) will be in Olscamp Room 113.  Each day will begin at 8:15 am and end at 4:45 pm.  A  detailed agenda is available.  The housing demonstration on Wednesday, October 29th will be a third party vendor, RMS.

Additionally, PeopleSoft teamed with Perceptive Vision (ImageNow) to provide a document imaging solution.  The document imaging demonstration has been scheduled for Tuesday, November 4th from 9 am to 12 noon in Union Room 201A.

Demonstration Reminders

• Business scripts represent the key tool used for evaluation during demonstrations.
• Please re-read and become familiar with the business scripts prior to demonstrations.
• Updated versions of the scripts will be posted before Friday, October 24 on the web site.  These will be reordered to match the detailed schedule.
• Please print and bring copies of each day’s scripts with you to demonstrations.

We look forward to working with you during demonstrations and in the completion of Phase II of this project.  If you did not attend one of the preparatory sessions and were invited to attend demonstrations, please contact the project office coordinated through Jerry Ameling.

You may contact Jerry at 2-7721 or via email at jamelin@bgnet.bgsu.edu for additional project information.

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