| Campus Self Service offers role-based and function-based self-service functionality that will enable the University to provide users with self-service access to information and transactions over the internet. The self-service functionality delivered in Student Administration is detailed below. Through the BG@100 Student Administration Implementation project planning, a determination will be made regarding which Self Service elements will be made available to the campus at go-live. Admissions | Admissions | | Functionality | Usage | | Request Admission Materials | Visitors view introductory text about requesting admission materials, such as how to move from page to page and how to prompt for values. | | Request Information | Visitors add, delete, or edit the academic careers for which they want to request information. | | Request Information - I am interested in attending | Visitors enter academic career, academic information, school information, and academic program information, depending on your set up in the Web Prospect Setup page. | | Academic Interests | Visitors can select their academic interests. This page appears to visitors if you enable this segment on the Web Prospect Setup page. | | Your request for information has been processed | Visitors view a message confirming that their request was successfully submitted. | | Accept Admissions - Select Application | Applicants can select the application that they want to accept or decline. If an applicant was admitted to multiple academic careers or academic programs, each application will appear on this page. | | Accept or Decline Admission | Applicants select whether they want to accept or decline admissions. | | Admittance Accepted! | This page appears to show that the applicant's selection has been processed. | | Admission Declined | This page appears to show that the applicant's selection has been processed. Also, applicants can enter the reason they declined admission and the institution they chose to attend. Applicants can select the institution from the prompt, or they can enter the institution in the free-from field if you selected Free Form Institution on the Installation Defaults - AD page. The information the applicant enters on this page posts to the Application Student Response page in the Application Maintenance component. | | Application Status | Applicants can view the status of their applications. |
Return to top Return to BG@100 Home Page Recruiting | Recruiting | | Functionality | Usage | | Prospects by Category - Select Search Criteria | Recruiting officers use this page to search for prospects by category. | | Prospect Programs | Recruiting officers use this page to view program details for a prospect. | | Prospects by Organization - Select Search Criteria | Recruiting officers use this page to search for prospects by organization. | | Organization Primary Location | Recruiting officers use this page to view the organizations primary address. | | Prospects by Region - Select Search Criteria | Recruiting officers use this page to search for prospects by region. | | Applicants by Category - Select Search Criteria | Recruiting officers use this page to search for applicants by category. | | Applicants by Category - Program Detail | Recruiting officers use this page to view program details for an applicant. | | Applicants by Category - Application Status | Recruiting officers use this page to view a person's application status. | | Applicants by Organization - Select Search Criteria | Recruiting officers use this page to search for applicants by organization. | | Applicants by Region - Select Search Criteria | Recruiting officers use this page to search for applicants by region. |
Return to top Return to BG@100 Home Page Enrollment | Enrollment | | Functionality | Usage | | Enrollment Dates | Students can view detail information about their enrollment appointment, such as start date, end date, start time, end time, and unit limits. | | My Class Schedule | Students use this page to view their class schedules for a term. | | Weekly Schedule | Students use this page to view their weekly schedules. Note: Before students can view their weekly schedules, you must define weekly schedule time periods. | | Academic Calendar Deadlines | Students use this page to view drop, cancel, and withdrawal deadlines for a class on their class schedule. | | Wish List | Students plan and build their schedules for an upcoming term by saving selected classes to a staging area. If you have enabled the Validation feature, students can check their selections for common enrollment errors by validating them against a subset of the current enrollment engine edits. | | Add Classes | Students can use this page to request enrollment into classes for a term. | | Related Class Sections | Students use this page to select related class sections to add. | | Add Classes - View Results | Students use this page to view the results of their enrollment request. | | Drop Classes | Students use this page to drop classes from their schedule. | | Drop Classes - View Results | Students use this page to view the result of their drop request. | | Swap | Students can use this page to request to swap an existing class enrollment within a term for a different class enrollment. | | Swap Classes - View Results | Students use this page to view the result of their swap request. | | Edit | Students use this page to select a class to edit. | | Select a class to edit - Enrollment Preferences | Students use this page to complete the information for their class enrollment requests. | | Edit Class Enrollment Options - View Results | Students use this page to view the results of their changes. | | Exam Schedule - View Details | Students use this page to view their exam schedule for a term. | | Class Search | Specify the academic institution and term in which you want to search for classes. | | Search for Classes | Search for classes offered during a specific term. Enter search criteria and retrieve your results. | | Class Search Detail | Review detail for a specific class. | | Browse Catalog | Browse the course catalog to find course details and class sections. | | Catalog Detail | View course details and access class sections. |
Return to top Return to BG@100 Home Page Academic Record | Academic Record | | Functionality | Usage | | View My Grades | Students can view their posted grades by term. | | Request Official Transcript | Students use this page to enter their request for an official transcript. Students enter their processing preferences, transcript quantity, and recipient address information. If students select the My Address check box, they can specify which of their system addresses they want to use. | | Edit Address | Edit your address. | | Unofficial Transcript | Students use the Unofficial Transcript page to specify the institution and report type that they want to generate. | | View Previously Requested Reports | Students use the View Previously Requested Reports page to view a summary of all unofficial reports they have generated. | | My Advisors | Students can view their academic advisors by academic career and program at an academic institution. | | Request Enrollment Verification | Print enrollment verifications from the browser or request the institution to mail the verification. | | Edit Address | Edit your address. | | Degree Progress Report | Students can request a Degree Progress report by selecting their institution and a report type and clicking Go. | | Quick What-If Analysis Report | Students can run a quick what-if scenario | | Course List What-If Analysis Report | Students can run course list what-if scenarios. | | Apply for Graduation | Students view the academic program for which they are eligible to apply for graduation. | | Apply for Graduation - Select Graduation Term | Students specify the graduation term for which you are applying. | | Apply for Graduation - Confirmation | Students receive confirmation from the system that an application for graduation was successfully submitted. |
Return to top Return to BG@100 Home Page Student Financials | Student Financials | | Functionality | Usage | | Account Summary | Students use this page to review a summary of outstanding charges and deposits, pending payments, pending financial aid, and total due. | | Account Activity | Students use this page to review all of the account activity that has transpired over a fixed period of time - activity that includes anything that has been posted to the student's account, including charges, cash, check, or credit card payments, financial aid, refunds, etc. Administrators can choose to suppress this page from being displayed to the student via the SF Institution Set setup | | Charges Due | Students can review all of their outstanding charges and deposits incurred to date, including charge details. Administrators can choose to suppress this page from being displayed to the student via the SF Institution Set setup. | | Detail by Charge | Students use this page to review the multiple due dates associated with a charge. | | Payment History | Students use this page to review all of the payments that have been posted to their account. Administrators can choose to suppress this page from being displayed to the student via the SF Institution Set setup, whether or not Pending Payments will be displayed on this page, and whether students will be permitted to drill down on posted payments to see which charges were reduced by those payments. | | Payment History - Charges Paid by this Payment | Students use this page to view the charges that were reduced by this payment as well as ny unapplied amounts. | | Pending Financial Aid | Students use this page to review any pending or anticipated aid that has yet to be posted to their account. Administrators can choose to suppress this page from being displayed to the student via the SF Institution Set setup. | | Make a Payment - Select Payment Method | Depending on whether or not the institution supports bot the eCheck and credit card payment methods, the students will choose the method by which to make payment. | | Make a Payment - Specify Payment Details | The student must specify either the credit card or eCheck payment details for the current transaction. | | Make a Payment - Specify Payment Amount | The student must specify the amount she wants to pay toward her outstanding charges. | | Make a Payment - Payment Result | The student uses this page to capture the transmission details of the transaction that was submitted. |
Return to top Return to BG@100 Home Page Financial Aid | Financial Aid | | Functionality | Usage | | Financial Aid - Select Aid Year to View | Access award acknowledgement for a particular aid year. | | Financial Aid - Award Package | Accept, decline, and reduce awards. | | Financial Aid - Award Detail | View scheduled disbursements by term. Displays the type of award, date, term, and award amount. | | Financial Aid - Request Counselor Action | Request a change, meeting, or withdraw aid application | | Request Counselor Action | Used by financial aid personnel to process the administrative requests submitted by the students. | | Self Service Activity by Status | Identify students by self service status for which additional action might be warranted.
| | Financial Aid - Award Summary | View a detailed summary of financial aid by aid year. This includes the type of award and the offered and accepted amounts for the aid year and terms within the aid year. | | Financial Aid - Financial Aid Eligibility | View financial aid eligibility by aid year. This includes estimated financial aid budget, expected family contribution, estimated need, total aid, and remaining need. | | Financial Aid - Estimated Financial Aid Budget | View estimated financial aid budget by aid year. | | Financial Aid - Expected Family Contribution | View expected family contribution by aid year for both parent and student. | | Financial Aid - Loan Application Information | View loan application information. This includes loan status, loan amount, loan fee, net amount, and activity date. A student must have an originated loan in the system for this information to be available. | | Financial Aid - Declined Awards | View declined awards by aid year. This view is available if your institution entered Aid Year in the View Summary By field on the Self Service Options Page. | | Financial Aid - Canceled Awards | View canceled awards by aid year. This view is available if your institution entered Aid Year in the View Summary By field on the Self Service Options page. | | Financial Aid - Scheduled Disbursements | View scheduled disbursements by term. This includes the type of award, the accepted amount, the fee, the net amount, and the scheduled disbursement dats for a particular term. |
Return to top Return to BG@100 Home Page Personal Data | Personal Data | | Functionality | Usage | | Addresses | View your current address types as permitted by the Type Control page, and the associated address data. | | Edit Address | When accessed from the edit button, edit or update your addresses. When accessed from the ADD A NEW ADDRESS button, add an address type and associated data for yourself to be effective now or on a future date. | | Delete Address | Delete an address type and associated data. | | Add Address | Add an address type and associated data. | | Future Addresses | Review the date and type of a future-dated address and select links to change or delete a future-dated address. | | Names | View your current name types as permitted by the Type Control page, and the associated name data. | | Change Name, Add a New Name Change Name | When accessed from the edit button, you can view or update the name type. When accessed from the ADD A NEW NAME button, you can add a name type and new name with a current for future effective date. | | Phone Numbers | View and update your current phone types as permitted by the Type Control page, and phone numbers. Buttons on this page also enable you to add or delete rows to add or delete phone numbers. | | Email Addresses | View and update your current email address types as permitted on the Type Control page, and email addresses. Buttons on this page also enable you to add or delete rows to add or delete email addresses. | | Internet Addresses | View and update internet addresses, including web site and FTP site addresses. Buttons on this page also enable users to add or delete rows to add or delete internet addresses. | | Emergency Contacts | View the name, address, and phone numbers for your emergency contact. | | Emergency Contact Detail | Add an emergency contact for yourself, and enter the contact information. | | Change Primary Contact | Change the primary emergency contact. | | Demographic Information | View a summary of your demographic data such as your date of birth, gender, marital status, national ID, and so on. Note: If a photo is loaded into the system from on the Photograph page in PeopleSoft Enterprise Campus Solutions, that photo appears in the upper right on this page. | | List FERPA/Director Restrictions | View data that you have restricted from being released. | | Edit FERPA/Directory Restrictions | Place restrictions to prevent the release of data about yourself. | | Release To Publication | Release restricted information for inclusion in specific internal directory publication. | | Languages | View or edit a list of the languages that you read, write, or speak and the proficiency with which you read, write, or speak them. | | Language Detail | When accessed from the name of the language, view details of that language and your proficiency. When accessed from the edit button, view and modify details of that language and your proficiency. When accessed from the ADD A LANGUAGE button, add a language to your list of languages. | | License and Certificates | View a list of your licenses and certificates. | | License/Certificate Detail | When accessed from the name of the license or certificate, view details about that license or certificate. When accessed from the edit button, view or modify details about what license or certificate. When accessed from the ADD A LICENSE/CERTIFICATE button, add another license or certificate to your list of licenses and certificates. | | Memberships | View a list of your memberships. | | Membership Detail | When accessed from the name of the membership, view details about that membership. When accessed from the edit button, view or modify details about that membership. When accessed from the ADD A MEMBERSHIP button, add another membership to your list of memberships. | | Extracurricular Activities | View a list of your extracurricular activities. Note: Self service users can view extracurricular activities information, but they cannot enter, modify, or update it. | | Honors and Awards | View a list of your academic honors and awards. Note: Self service users can view academic honors and awards information, but they cannot enter, modify, or update it. | | Publications | View a list of your publications. | | Publication Detail | When accessed from the name of the publication, view details of that publication. When accessed from the edit button, view and modify details of that publication. When accessed from the ADD PUBLICATION button, add a publication to your list of publication. | | Work Experience | View a list of your work experience. | | Employment Details | When accessed from the name of the work experience, view details of that work experience. When accessed from the edit button, view and modify details of that work experience. When accessed from the ADD A WORK EXPERIENCE button, add a work experience to your list of work experiences. | | Your Holds | View holds placed on services for yourself and determine how and by when to resolve them. | | Hold Item | View information about a specific hold and determine how to resolve it and whom to contact. | | To Do List | View your pending checklist items and determine what to do to satisfy the requirements. | | To Do Item | View information about a specific checklist item and determine what is required and whom to contact. |
Return to top Return to BG@100 Home Page Faculty Center | Faculty Center | | Functionality | Usage | | Faculty Center | Instructors use this page to access instructor-related transactions and to view their teaching schedule. Instructor sees only those terms for which they are assigned as the instructor. | | Class Detail | Instructors can view the details of the classes in their schedules. | | View My Weekly Schedule | Instructors can view their weekly schedule in a grid format. | | Locate a Faculty Member | Instructors can locate the teaching schedule for another instructor. If available, once the instructor's teaching schedule is displayed, click on the instructor's name to send an email. | | Advisement | Advisors can view all of their advisees' class schedules, enrollment appointments, term grades, degree progress reports, transfer credit reports, and unofficial transcripts. See the advisor chapter. | | Class Search | Instructors can search for classes and browse the catalog. | | Grade Roster | Instructors view or enter grades, update the roster's approval status, and post grades. | | Grade Change Request | This link appears after grades are posted. Instructors submit grade change requests. | | Send Notification | Instructors send email notifications to select or all students in a class. | | Transcript Note | Instructors can add a transcript note to a student's transcript. The Note link on the self-service Grade Roster page is only available with a roster type of Final Grade. | | Class Roster | Instructors view the students who are enrolled in a class, have dropped a class, or are on the wait list for a class. Instructors can send email notifications to selected students or all students in a class. |
Return to top Return to BG@100 Home Page Advisement | Advisement | | Functionality | Usage | | View My Advisees | Advisors can view all of their advisees' class schedules, enrollment appointments, term grades, degree progress reports, transfer credit reports, and unofficial transcripts. | | Advisement Committee Members | Review committee members and their roles. Send notification to all or a selected group of committee members. | | Academic Information | Advisors can view ad advisee's academic program information, which includes the advisee's academic program, academic career, desired degree, and major. | | Current Addresses | Advisors can view an advisee's addresses. | | <Advisee's name> Class Schedule | ADvisors can view an advisee's class schedule. | | Degree Progress Report | Advisors can view an advisee's degree progress report. | | Quick What-If Analysis Report | Advisors can run a quick what-if scenario for their advisee's | | Course List What-If Analysis | Advisors can run course list what-if scenarios for their advisee's. | | Emergency Contacts List | Advisors can view an advisee's emergency contact information. | | Enrollment Appointment | Advisors can veiw an advisee's enrollment appointments. | | Advisee Grade Inquiry | Advisors can view an advisee's grades. | | Send Notification | Advisors can send notifications to their advisee's. | | Current Phone Numbers | Advisors can view an advisee's phone numbers. | | To Do List Summary | Advisors can view an advisee's to do list summary.
| | View Transfer Credit Report | Advisors can view an advisee's transfer credit report. | | Unofficial Transcript | Advisors can view an advisee's unofficial transcript | | Weekly Schedule | Advisors can view an advisee's weekly schedule.
| | My Advisee - <Advisee's Name>'s Service Indicators | Advisors can view an advisee's service indicators. | | <Advisee's Name> Releasable FERPA Information | Advisors can view advisee's releasable directory information. | | New / Drop-In Advisees | Advisors can view class schedules, enrollment appointments, grades, degree progress, and unofficial transcripts for new and drop-in advisees. | | Degree Progress Report | Students and advisors use this page to view academic progress toward graduation. Students and advisors can run what-if reports to simulate additional coursework completion or to simulate a different academic career, program, plan or subplan. | | Report Results | Students and advisors use this page to view the academic advisement report. | | View Previously Requested Reports | Students and advisors use this page to review reports that they requested in the past. To view a specific report, students click the corresponding Go button. | | Degree Progress Report - Quick What-If Analysis Report | Students and advisors use this page to enter hypothetical career, program, subplan, and requirement term information. Students or advisors must enter a required term for every career, program, plan, or subplan override option that they specify. | | Degree Progress Report - Course List What-If Analysis | Students and advisors use this page to enter hypothetical coursework data. | | Course List What-If Analysis Report - Course Search | Students and advisors use this page to select courses for their Course List Analysis report. |
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