BGSU :: Offices :: BG@100 Student Administration

BG@100 Student Administration

Self-Service - The Possibilities for BGSU

Campus Self Service offers role-based and function-based self-service functionality that will enable the University to provide users with self-service access to information and transactions over the internet. The self-service functionality delivered in Student Administration is detailed below. Through the BG@100 Student Administration Implementation project planning, a determination will be made regarding which Self Service elements will be made available to the campus at go-live.

Admissions

Admissions
Functionality	Usage
Request Admission Materials	Visitors view introductory text about requesting admission materials, such as how to move from page to page and how to prompt for values.
Request Information	Visitors add, delete, or edit the academic careers for which they want to request information.
Request Information - I am interested in attending	Visitors enter academic career, academic information, school information, and academic program information, depending on your set up in the Web Prospect Setup page.
Academic Interests	Visitors can select their academic interests. This page appears to visitors if you enable this segment on the Web Prospect Setup page.
Your request for information has been processed	Visitors view a message confirming that their request was successfully submitted.
Accept Admissions - Select Application	Applicants can select the application that they want to accept or decline. If an applicant was admitted to multiple academic careers or academic programs, each application will appear on this page.
Accept or Decline Admission	Applicants select whether they want to accept or decline admissions.
Admittance Accepted!	This page appears to show that the applicant's selection has been processed.
Admission Declined	This page appears to show that the applicant's selection has been processed. Also, applicants can enter the reason they declined admission and the institution they chose to attend. Applicants can select the institution from the prompt, or they can enter the institution in the free-from field if you selected Free Form Institution on the Installation Defaults - AD page. The information the applicant enters on this page posts to the Application Student Response page in the Application Maintenance component.
Application Status	Applicants can view the status of their applications.

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Recruiting

Recruiting
Functionality	Usage
Prospects by Category - Select Search Criteria	Recruiting officers use this page to search for prospects by category.
Prospect Programs	Recruiting officers use this page to view program details for a prospect.
Prospects by Organization - Select Search Criteria	Recruiting officers use this page to search for prospects by organization.
Organization Primary Location	Recruiting officers use this page to view the organizations primary address.
Prospects by Region - Select Search Criteria	Recruiting officers use this page to search for prospects by region.
Applicants by Category - Select Search Criteria	Recruiting officers use this page to search for applicants by category.
Applicants by Category - Program Detail	Recruiting officers use this page to view program details for an applicant.
Applicants by Category - Application Status	Recruiting officers use this page to view a person's application status.
Applicants by Organization - Select Search Criteria	Recruiting officers use this page to search for applicants by organization.
Applicants by Region - Select Search Criteria	Recruiting officers use this page to search for applicants by region.

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Enrollment

Enrollment
Functionality	Usage
Enrollment Dates	Students can view detail information about their enrollment appointment, such as start date, end date, start time, end time, and unit limits.
My Class Schedule	Students use this page to view their class schedules for a term.
Weekly Schedule	Students use this page to view their weekly schedules. Note: Before students can view their weekly schedules, you must define weekly schedule time periods.
Academic Calendar Deadlines	Students use this page to view drop, cancel, and withdrawal deadlines for a class on their class schedule.
Wish List	Students plan and build their schedules for an upcoming term by saving selected classes to a staging area. If you have enabled the Validation feature, students can check their selections for common enrollment errors by validating them against a subset of the current enrollment engine edits.
Add Classes	Students can use this page to request enrollment into classes for a term.
Related Class Sections	Students use this page to select related class sections to add.
Add Classes - View Results	Students use this page to view the results of their enrollment request.
Drop Classes	Students use this page to drop classes from their schedule.
Drop Classes - View Results	Students use this page to view the result of their drop request.
Swap	Students can use this page to request to swap an existing class enrollment within a term for a different class enrollment.
Swap Classes - View Results	Students use this page to view the result of their swap request.
Edit	Students use this page to select a class to edit.
Select a class to edit - Enrollment Preferences	Students use this page to complete the information for their class enrollment requests.
Edit Class Enrollment Options - View Results	Students use this page to view the results of their changes.
Exam Schedule - View Details	Students use this page to view their exam schedule for a term.
Class Search	Specify the academic institution and term in which you want to search for classes.
Search for Classes	Search for classes offered during a specific term. Enter search criteria and retrieve your results.
Class Search Detail	Review detail for a specific class.
Browse Catalog	Browse the course catalog to find course details and class sections.
Catalog Detail	View course details and access class sections.

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Academic Record

Academic Record
Functionality	Usage
View My Grades	Students can view their posted grades by term.
Request Official Transcript	Students use this page to enter their request for an official transcript. Students enter their processing preferences, transcript quantity, and recipient address information. If students select the My Address check box, they can specify which of their system addresses they want to use.
Edit Address	Edit your address.
Unofficial Transcript	Students use the Unofficial Transcript page to specify the institution and report type that they want to generate.
View Previously Requested Reports	Students use the View Previously Requested Reports page to view a summary of all unofficial reports they have generated.
My Advisors	Students can view their academic advisors by academic career and program at an academic institution.
Request Enrollment Verification	Print enrollment verifications from the browser or request the institution to mail the verification.
Edit Address	Edit your address.
Degree Progress Report	Students can request a Degree Progress report by selecting their institution and a report type and clicking Go.
Quick What-If Analysis Report	Students can run a quick what-if scenario
Course List What-If Analysis Report	Students can run course list what-if scenarios.
Apply for Graduation	Students view the academic program for which they are eligible to apply for graduation.
Apply for Graduation - Select Graduation Term	Students specify the graduation term for which you are applying.
Apply for Graduation - Confirmation	Students receive confirmation from the system that an application for graduation was successfully submitted.

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Student Financials

Student Financials
Functionality	Usage
Account Summary	Students use this page to review a summary of outstanding charges and deposits, pending payments, pending financial aid, and total due.
Account Activity	Students use this page to review all of the account activity that has transpired over a fixed period of time - activity that includes anything that has been posted to the student's account, including charges, cash, check, or credit card payments, financial aid, refunds, etc. Administrators can choose to suppress this page from being displayed to the student via the SF Institution Set setup
Charges Due	Students can review all of their outstanding charges and deposits incurred to date, including charge details. Administrators can choose to suppress this page from being displayed to the student via the SF Institution Set setup.
Detail by Charge	Students use this page to review the multiple due dates associated with a charge.
Payment History	Students use this page to review all of the payments that have been posted to their account. Administrators can choose to suppress this page from being displayed to the student via the SF Institution Set setup, whether or not Pending Payments will be displayed on this page, and whether students will be permitted to drill down on posted payments to see which charges were reduced by those payments.
Payment History - Charges Paid by this Payment	Students use this page to view the charges that were reduced by this payment as well as ny unapplied amounts.
Pending Financial Aid	Students use this page to review any pending or anticipated aid that has yet to be posted to their account. Administrators can choose to suppress this page from being displayed to the student via the SF Institution Set setup.
Make a Payment - Select Payment Method	Depending on whether or not the institution supports bot the eCheck and credit card payment methods, the students will choose the method by which to make payment.
Make a Payment - Specify Payment Details	The student must specify either the credit card or eCheck payment details for the current transaction.
Make a Payment - Specify Payment Amount	The student must specify the amount she wants to pay toward her outstanding charges.
Make a Payment - Payment Result	The student uses this page to capture the transmission details of the transaction that was submitted.

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Financial Aid

Financial Aid
Functionality	Usage
Financial Aid - Select Aid Year to View	Access award acknowledgement for a particular aid year.
Financial Aid - Award Package	Accept, decline, and reduce awards.
Financial Aid - Award Detail	View scheduled disbursements by term. Displays the type of award, date, term, and award amount.
Financial Aid - Request Counselor Action	Request a change, meeting, or withdraw aid application
Request Counselor Action	Used by financial aid personnel to process the administrative requests submitted by the students.
Self Service Activity by Status	Identify students by self service status for which additional action might be warranted.
Financial Aid - Award Summary	View a detailed summary of financial aid by aid year. This includes the type of award and the offered and accepted amounts for the aid year and terms within the aid year.
Financial Aid - Financial Aid Eligibility	View financial aid eligibility by aid year. This includes estimated financial aid budget, expected family contribution, estimated need, total aid, and remaining need.
Financial Aid - Estimated Financial Aid Budget	View estimated financial aid budget by aid year.
Financial Aid - Expected Family Contribution	View expected family contribution by aid year for both parent and student.
Financial Aid - Loan Application Information	View loan application information. This includes loan status, loan amount, loan fee, net amount, and activity date. A student must have an originated loan in the system for this information to be available.
Financial Aid - Declined Awards	View declined awards by aid year. This view is available if your institution entered Aid Year in the View Summary By field on the Self Service Options Page.
Financial Aid - Canceled Awards	View canceled awards by aid year. This view is available if your institution entered Aid Year in the View Summary By field on the Self Service Options page.
Financial Aid - Scheduled Disbursements	View scheduled disbursements by term. This includes the type of award, the accepted amount, the fee, the net amount, and the scheduled disbursement dats for a particular term.

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Personal Data

Personal Data
Functionality	Usage
Addresses	View your current address types as permitted by the Type Control page, and the associated address data.
Edit Address	When accessed from the edit button, edit or update your addresses. When accessed from the ADD A NEW ADDRESS button, add an address type and associated data for yourself to be effective now or on a future date.
Delete Address	Delete an address type and associated data.
Add Address	Add an address type and associated data.
Future Addresses	Review the date and type of a future-dated address and select links to change or delete a future-dated address.
Names	View your current name types as permitted by the Type Control page, and the associated name data.
Change Name, Add a New Name Change Name	When accessed from the edit button, you can view or update the name type. When accessed from the ADD A NEW NAME button, you can add a name type and new name with a current for future effective date.
Phone Numbers	View and update your current phone types as permitted by the Type Control page, and phone numbers. Buttons on this page also enable you to add or delete rows to add or delete phone numbers.
Email Addresses	View and update your current email address types as permitted on the Type Control page, and email addresses. Buttons on this page also enable you to add or delete rows to add or delete email addresses.
Internet Addresses	View and update internet addresses, including web site and FTP site addresses. Buttons on this page also enable users to add or delete rows to add or delete internet addresses.
Emergency Contacts	View the name, address, and phone numbers for your emergency contact.
Emergency Contact Detail	Add an emergency contact for yourself, and enter the contact information.
Change Primary Contact	Change the primary emergency contact.
Demographic Information	View a summary of your demographic data such as your date of birth, gender, marital status, national ID, and so on. Note: If a photo is loaded into the system from on the Photograph page in PeopleSoft Enterprise Campus Solutions, that photo appears in the upper right on this page.
List FERPA/Director Restrictions	View data that you have restricted from being released.
Edit FERPA/Directory Restrictions	Place restrictions to prevent the release of data about yourself.
Release To Publication	Release restricted information for inclusion in specific internal directory publication.
Languages	View or edit a list of the languages that you read, write, or speak and the proficiency with which you read, write, or speak them.
Language Detail	When accessed from the name of the language, view details of that language and your proficiency. When accessed from the edit button, view and modify details of that language and your proficiency. When accessed from the ADD A LANGUAGE button, add a language to your list of languages.
License and Certificates	View a list of your licenses and certificates.
License/Certificate Detail	When accessed from the name of the license or certificate, view details about that license or certificate. When accessed from the edit button, view or modify details about what license or certificate. When accessed from the ADD A LICENSE/CERTIFICATE button, add another license or certificate to your list of licenses and certificates.
Memberships	View a list of your memberships.
Membership Detail	When accessed from the name of the membership, view details about that membership. When accessed from the edit button, view or modify details about that membership. When accessed from the ADD A MEMBERSHIP button, add another membership to your list of memberships.
Extracurricular Activities	View a list of your extracurricular activities. Note: Self service users can view extracurricular activities information, but they cannot enter, modify, or update it.
Honors and Awards	View a list of your academic honors and awards. Note: Self service users can view academic honors and awards information, but they cannot enter, modify, or update it.
Publications	View a list of your publications.
Publication Detail	When accessed from the name of the publication, view details of that publication. When accessed from the edit button, view and modify details of that publication. When accessed from the ADD PUBLICATION button, add a publication to your list of publication.
Work Experience	View a list of your work experience.
Employment Details	When accessed from the name of the work experience, view details of that work experience. When accessed from the edit button, view and modify details of that work experience. When accessed from the ADD A WORK EXPERIENCE button, add a work experience to your list of work experiences.
Your Holds	View holds placed on services for yourself and determine how and by when to resolve them.
Hold Item	View information about a specific hold and determine how to resolve it and whom to contact.
To Do List	View your pending checklist items and determine what to do to satisfy the requirements.
To Do Item	View information about a specific checklist item and determine what is required and whom to contact.

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Faculty Center

Faculty Center
Functionality	Usage
Faculty Center	Instructors use this page to access instructor-related transactions and to view their teaching schedule. Instructor sees only those terms for which they are assigned as the instructor.
Class Detail	Instructors can view the details of the classes in their schedules.
View My Weekly Schedule	Instructors can view their weekly schedule in a grid format.
Locate a Faculty Member	Instructors can locate the teaching schedule for another instructor. If available, once the instructor's teaching schedule is displayed, click on the instructor's name to send an email.
Advisement	Advisors can view all of their advisees' class schedules, enrollment appointments, term grades, degree progress reports, transfer credit reports, and unofficial transcripts. See the advisor chapter.
Class Search	Instructors can search for classes and browse the catalog.
Grade Roster	Instructors view or enter grades, update the roster's approval status, and post grades.
Grade Change Request	This link appears after grades are posted. Instructors submit grade change requests.
Send Notification	Instructors send email notifications to select or all students in a class.
Transcript Note	Instructors can add a transcript note to a student's transcript. The Note link on the self-service Grade Roster page is only available with a roster type of Final Grade.
Class Roster	Instructors view the students who are enrolled in a class, have dropped a class, or are on the wait list for a class. Instructors can send email notifications to selected students or all students in a class.

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Advisement

Advisement
Functionality	Usage
View My Advisees	Advisors can view all of their advisees' class schedules, enrollment appointments, term grades, degree progress reports, transfer credit reports, and unofficial transcripts.
Advisement Committee Members	Review committee members and their roles. Send notification to all or a selected group of committee members.
Academic Information	Advisors can view ad advisee's academic program information, which includes the advisee's academic program, academic career, desired degree, and major.
Current Addresses	Advisors can view an advisee's addresses.
<Advisee's name> Class Schedule	ADvisors can view an advisee's class schedule.
Degree Progress Report	Advisors can view an advisee's degree progress report.
Quick What-If Analysis Report	Advisors can run a quick what-if scenario for their advisee's
Course List What-If Analysis	Advisors can run course list what-if scenarios for their advisee's.
Emergency Contacts List	Advisors can view an advisee's emergency contact information.
Enrollment Appointment	Advisors can veiw an advisee's enrollment appointments.
Advisee Grade Inquiry	Advisors can view an advisee's grades.
Send Notification	Advisors can send notifications to their advisee's.
Current Phone Numbers	Advisors can view an advisee's phone numbers.
To Do List Summary	Advisors can view an advisee's to do list summary.
View Transfer Credit Report	Advisors can view an advisee's transfer credit report.
Unofficial Transcript	Advisors can view an advisee's unofficial transcript
Weekly Schedule	Advisors can view an advisee's weekly schedule.
My Advisee - <Advisee's Name>'s Service Indicators	Advisors can view an advisee's service indicators.
<Advisee's Name> Releasable FERPA Information	Advisors can view advisee's releasable directory information.
New / Drop-In Advisees	Advisors can view class schedules, enrollment appointments, grades, degree progress, and unofficial transcripts for new and drop-in advisees.
Degree Progress Report	Students and advisors use this page to view academic progress toward graduation. Students and advisors can run what-if reports to simulate additional coursework completion or to simulate a different academic career, program, plan or subplan.
Report Results	Students and advisors use this page to view the academic advisement report.
View Previously Requested Reports	Students and advisors use this page to review reports that they requested in the past. To view a specific report, students click the corresponding Go button.
Degree Progress Report - Quick What-If Analysis Report	Students and advisors use this page to enter hypothetical career, program, subplan, and requirement term information. Students or advisors must enter a required term for every career, program, plan, or subplan override option that they specify.
Degree Progress Report - Course List What-If Analysis	Students and advisors use this page to enter hypothetical coursework data.
Course List What-If Analysis Report - Course Search	Students and advisors use this page to select courses for their Course List Analysis report.

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