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BG@100 FMS

FMS Purchasing Matrix

The following web page was created in preparation for the time period surrounding the FMS 'Go Live' of February 5, 2007. This page is kept for historical and reference purposes. For current FMS information, please see: http://www.bgsu.edu/offices/business/fms/page34858.html

The Purchasing Matrix: The row at the top lists the tools that can be used to purchase goods and services. The left-most column lists the features of each purchasing tool, such as maximum dollar limit, whether it should be used for planned or unplanned purchases, etc.

The Financial Management Solutions (FMS) Purchasing Matrix
Option / Feature	P-Card	FMS LOW & ONL Requisitions	FMS Blanket Requisition	FMS Service Requisition	FMS Quick Invoice	Reserved PO Requisition
$ Limit	< $1500	< $1500 No Limit; Approvals Apply	No Limit; Approvals Apply	No Limit; Approvals Apply	< $100	No Limit; Approvals Apply
Type	Planned/Unplanned High-volume, Low-dollar Purchases	Planned Low-dollar/High-dollar purchases	Ongoing, Undefined Product/Qty Dollar-based	Ongoing, Defined Service Fees	N/A Reimbursement for Store Charges	Planned from BGSU Online Suppliers
Budget	Not Encumbered	Pre-Encumbered with Requisition	Pre-Encumbered with Requisition	Pre-Encumbered with Requisition	Encumbered with Receipt and Voucher	Pre-Encumbered with Requisition
Documents Required	Multiple Receipts and Statements	Multiple Requisitions and Receivers	One Blanket Requisition Multiple Receivers	One Service Requisition Multiple Receivers	Multiple Quick Invoices and Receipts	Multiple Requisitions and Receivers

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