PeopleSoft Financial Management Solutions (FMS) Update

The BG@100 Project Team is preparing to perform three major tests of the FMS system.  The first test is an integrated system test that will occur in October.  In this test, the BG@100 team will be verifying that the BGSU business processes all work together with data converted from AFIN.  The second test is a user acceptance test that will occur in November.  In this test, staff from the Business Office, SPAR Office, and Purchasing Office will be asked to test the BGSU business processes with data converted from AFIN.  At the end of this test, the offices performing the testing will be asked to acknowledge that the system is production ready.  The third test is a parallel test that will occur in December.  In this test, 14 different departments will simulate the August 2006 AFIN business that they processed in the FMS system.  At the end of this test, the FMS data will be compared to data captured from AFIN at the end of August 2006.  In addition to these tests, the team will also be performing system load testing so that performance thresholds can be established. 

Training

The BG@100 Training Team has completed the PeopleSoft FMS Introductory training series on September 28.  This was the first major milestone for the training team.  The BG@100 office would like to thank the 147 individuals that attended the training sessions.  

The training team will begin conducting hands-on training in october.  This raining will initially be provided to the BGSU staff that will function as training facilitators.  The training facilitators will then assist with training activities throughout the rest of the implementation.

Data Conversion

The BG@100 project team is finishing up the development work on the AFIN to FMS conversion programs.  The team will continue to make adjustments to the conversion programs until they are used to build the production FMS environment.  It is expected that all of the conversion programs will be considered ready by the end of October.  The completion of the conversion development will be considered a large milestone for the team.

Automated Workflow

The BG@100 project team continues to develop automated workflows for the new system.  The workflow is essential for the elimination of paper based approval processes.  It is the project team's desire to eliminate as much of the paper based approval processes in the current AFIN system as possible.  The automated workflow will establish processes and controls where spending approvals will be captured electronically in the FMS system.  When the approver logs into the FMS system and approves a requisition it is electronically logged and tracked.  

The introduction of automated workflow with the implementation of PeopleSoft FMS will require add departments that purchase goods and services to modify the way they process their purchases. The BG@100 project team will be assisting all departments with the transition to automated workflow through the training class in November and December.

PeopleSoft Student Administration Implementation Update

The BG@100 Office is pleased to introduce the PeopleSoft Student Administration implementation core functional team.

Phyllis Short will be the System Implementation Lead and oversee the core functional team's activities.  The SA implementation core functional team will be working from Hayes Hall until the FMS implementation is complete.  At that time they will move to the BG@100 office and the primary focus of the office will shift to the Student Administration application implementation.

BG@100 Project Office Update

The BG@100 project team welcomes Bob Allan to the project office.  Bob is a CIBER Inc. consultant and will focus on Accounts Payable and Purchasing.  Bob replaces Bruce Blandino (a CIBER Inc. consultant) on the project team.  The BG@100 office thanks Bruce Blandino for his help with the FMS implementation and wishes him well.