Update - July 2006

PeopleSoft Financial Management Solutions (FMS) Update

With less than seven months until go-live, the BG@100 Project team is working hard to ready the FMS system for the BGSU community. The team is working on the following modules.

• General Ledger - the sub-system that holds all financial transactions for the University
• Commitment Control - the sub-system that controls budget checking
• Purchasing - the sub-system that allows the University to process and track the acquisition of goods and services
• Accounts Payable - the sub-system that allows the University to process payments owed to its vendors
• Asset Management - the sub-system that allows the University to manage the life cycle and depreciation of capital purchases and investments
• Accounts Receivable & Billing - the sub-system that allows the University to bill customers for goods rendered and to process payments from customers
• Grants Management - the sub-system that allows the University to account for and track grants allocated to BGSU
• Budgeting - the sub-system that allows the University to build budgets for the upcoming fiscal year

The Project team has completed most of the system configuration activities and is working on modeling the BGSU business processes within the FMS system. This work is leading the team to the full system testing and training activities which will start in September.

Process Modeling

The BG@100 Project team has been working with the Business Office and the Purchasing Department on modeling within the Purchasing and Accounts Payable sub-systems. The modeling has gone very well and many processes have been successfully transacted in the FMS test system

The team has also been modeling within the General Ledger and Commitment Control sub-systems. Modeling activities in these sub-systems is expected to continue for another 8 weeks. The team will be inviting individuals from various departments to assist with these activities.

The team will be starting modeling activities in the Asset Management, Accounts Receivable and Grants Management sub-systems within the next 4 weeks.

Data Conversion

The BG@100 Project team continues to work with the Business Office on vendor data cleanup. The team has sent a letter to all BGSU vendors asking them to provide us with up-to-date information. As the vendors respond to this mailing, the team will work with the Business Office to update our records.

Reporting

The BG@100 Project team is in the process of designing month-end reports, annual reports, and regulatory reports. The team’s goal is to have all essential reports designed and developed before full system testing and training begins.

BG@100 Project Office Update

Several BG@100 Project team members have departed. Jen Sader left the team on June 30th to continue the pursuit of her doctoral degree. Kathleen LeRoy left the team to fill an open position in the Business Office. The Project Team thanks both individual for their contributions on the project.

The July BG@100 Open Forum is scheduled for Thursday July 6 at 1:30 pm in the Student Union Room 314. The July BG@100 Power Users Update is scheduled for July 19 at 1:30 pm in the Student Union room 318.

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