The FMS module used to process, manage, and analyze BGSU's payments to other business, service, and government entities.

The FMS module used to process, manage, and analyze payments owed to BGSU by individuals, business, service, and government entitles.

A document which acknowledges a BGSU department or student organization has a liability or provides authorization to pay a debt to a business entity, vendor, individual, or government agency.

The FMS module used to add, maintain, and analyze BGSU's leased or purchased assets.

A required 5-character code that collects all transactions relating to one federal tax identification number. FMS will use the business unit, BGSUN.

A 1-character code that describes the type of transaction (for example, asset, expense, revenue, liability, or equity).

A 5-digit code that further identifies the nature of the transaction. The first digit identifies the account type (for example: revenue account - instructional fee; expense account - postage).

A 3-digit code that provides additional detail about the revenue transaction (for example: undergraduate, graduate, to further clarify instructional fee).

A 5-digit code that identifies the funding source of a financial transaction (for example: Educational, General).

A 6-digit code that identifies the spending authority for financial transactions grouped by a fiscal year period (for example: Information Technology Services, Chemistry Department Operating).

A 4-digit code that further defines the activities within the Department Cost Center (for example: Art Department - Ceramics or Painting).

An 8- or 14- digit code that allows financial transactions to be grouped by multi-year periods. An 8-digit code represents Projects, and a 14-digit code represents Grants (for example: Sebo Athletic Center, Upward Bound). For easy identification, project-related codes will begin with the numeral "9".

The FMS module that enables BGSU to control expenditures against predefined, authorized budgets.  This feature ensures that budget commitments are kept.

A listing of all accounts in BGSU's General Ledger.  It provides the structure for the budgeting, recording, and reporting of all of BGSU's financial transactions.

The FMS module that acts as BGSU's central financial center which contains accounting, budgeting, financial analysis, and reporting features.

The day, month, and year that a journal or journal entry was entered into and becomes active in FMS.

An accounting entry in FMS that tracks BGSU's business events and/or financial transactions.

 A feature in the journal entry component of the General Ledger that contains information that uniquely identifies the Journal Entry, the Business Unit, Journal ID, and Journal Date.

A unique identifier of each journal entry entered into the General Ledger.

A record of the monetary amounts and cost center values associated with each individual journal entry entered into the General Ledger.

A content reference link that permits users to add a transaction page to their "Favorites" list for quick access to favorite or most frequently visited pages.  Once a user adds a page to their "Favorites" list, it appears under the My Favorites content reference link in the menu pagelet.

A program that interprets code files posted on the Web, formats them, and then displays them as a Web page to a user.  Some common browsers are Internet Explorer and Netscape.

A group of related pages related to each other that reference a particular task.  Each component consists of folder tabs with each tab displaying a related page.  Components can be accessed from the menu pagelet or navigation page.

Links in the menu pagelet that reference and access the URL/Web address for a transaction page.

Underlined text that users select to move to another page within a component or to move to another location within the FMS application.

The navigation structure used in PeopleSoft, located on the left hand side of the browser window.  Contains content reference links, displayed in a hierarchical format.  The items available on the menu are determined by a user's PeopleSoft security access.

An alternative to a menu pagelet, located toward the right hand side of the user's browser window.  Uses graphical interfaces and icons (folders) to make navigating through a particular application even easier by displaying several layers of the hierarchy at once.  A navigation page is displayed after the user selects a content reference link from the menu pagelet.

One specific Web document that makes up a Web site.  Refers to the page the user is on, that is, the particular document, or to a specific page such as the home page or start page.

A link in the Universal Navigation Header that permits users to sign out/log out of FMS and return to the Sign-In page.

Stands for Uniform Resource Locator, which is the Web address of pages, documents, and other resources on the Web.

Located at the top of each FMS application page.  Contains links to Home, Worklist, and Add to Favorites.

Abbreviation for World Wide Web

A summary of all work items assigned to a user.  Provides links that allow the user to view details about the work; perform the indicated work; and reassign work items.

The graphic system of navigating through the Internet using hyperlinks.  Documents are formatted using a special code known as Hypertext Markup Language (HTML).  These documents are then posted on the Internet through central computer systems known as Web servers that also use a special code known as the Hypertext Transfer Protocol (HTTP) to deliver the Web pages.

Referred to as a "P" card, procurement cards are used by authorized BGSU employees to purchase supplies within a certain dollar range.

A document detailing an approved purchase by an authorized BGSU employee.

The FMS module used to manage, maintain, and analyze BGSU's purchasing activity.

A document sent to vendors by an authorized BGSU employee requesting the details about a product and specifically its price.

A document from a BGSU employee requesting official authorization to make a purchase using university funds.

The building blocks of system security typically created before roles and user profiles.  A permission list may contain any number of permissions, such as sign-on times, menu permissions, page permissions, and interface permissions.

A PeopleSoft system security feature which enables a PeopleSoft user to have one or more permission lists allocated to his or her unique user I.D.

A unique identifier for each individual PeopleSoft user, which typically includes a combination of characters, known only by the user themselves.  PeopleSoft user ID's will be the same as the individual's BGSU user name.

A PeopleSoft application security feature used to restrict the ways PeopleSoft users can interact with specific types of application data.

A PeopleSoft system security feature which represents one PeopleSoft user and specifies a number of user attributes, including one or more assigned roles.

Component that makes up BGSU's Chart of Accounts (COA).  Each chartfield provides information related to a transaction.

The FMS module used to plan, manage, and track BGSU's complete grant life cycle, from the grant proposal to the grant award.

The association with a workflow process which enables PeopleSoft users to create and send urgent messages and updates to FMS users through worklists and/or e-mails.