Update - June 27, 2005

BG@100 has achieved the first 'Go Live' of the project. As of June 27, PeopleSoft HCM is being used for Human Resources, Benefits, and Payroll. With this conversion, data in the AHRS system is available in 'read only' format. Congratulations to the project team and all the offices and employees who assisted in this successful conversion.

Update - June 2005

The University will begin using the new PeopleSoft HCM system as its Payroll and Human Resource system on June 27, 2005. The BG@100 Project team has been working hard to communicate the differences that the University community will encounter as a result of this transition.  A letter was mailed on May 23, 2005 to the home address of University faculty, administrative and classified staff describing the differences.  The letter can be viewed at the  "What Does PeopleSoft Bring to Me?" link above.

Hourly Employee Time Sheets 

Beginning June 19, 2005, hourly employees must record time on their time sheets in hours and decimals.  Time sheets will no longer be accepted with time recorded in hours and minutes.  A minute to decimal conversion table in pdf format is available at the Human Resources web site ( www.bgsu.edu/offices/ohr/compensation) by selecting the Time Reporting Conversion Chart from the Other Resources column.

Monthly Leave Forms

Administrative staff and faculty must record time on their monthly leave forms in hours and decimals beginning with time reported for June 2005.  For reference, a minutes to decimals conversion table in pdf format is available at the Human Resources web site ( www.bgsu.edu/offices/ohr/compensation) by selecting the Time Reporting Conversion Chart from the Other Resources column.

Kronos (e-Time) is being converted for PeopleSoft HCM

The Kronos (e-Time) system will be unavailable from 12:01 a.m. Sunday morning June 19, 2005 until Tuesday, June 21, 2005 at 8:00 a.m.so that it can be converted to work with the PeopleSoft HCM application.  e-Time users need to be aware of the following changes that accompany this conversion.

• Your password for accessing the Kronos system will now be your BGSU password (the same password you use to access email and MyBGSU)
• Student employees that work multiple jobs will see the number in front of their username and/or badge number change.  Student employees should check with their supervisor to verify their appointment numbers.
• e-Time managers will notice differences in home labor accounts and the coding for regular jobs verses a work study job.

First Payrolls Produced From PeopleSoft HCM

The first bi-weekly payroll that will be produced from PeopleSoft will be for the July 15, 2005 pay date.  The first monthly payroll that will be produced from PeopleSoft will be for the July 20, 2005 pay date.  These will be the first paychecks that will be available through the "View My Paycheck" self-service link published on the "MyBGSU" web portal.  Additional details are available at the  "View My Paycheck Self-Service Application" link above.

Training For View My Paycheck 

Employee training for the "View My Paycheck" self-service application is scheduled for July 6, July 7, July 18, July 19, and July 21.  All employees are encouraged to attend one of these one hour training sessions.  More information about session times and locations is available at the  BG@100 HCM Training link above.

BG@100 Team Resource Changes

The Project Team welcomes Mike McComas to the BG@100 Project Office.  Mike has accepted the role of Application Security Analyst and will be coordinating the PeopleSoft security process.