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Office of the CIO/Projects & Strategic Initiatives

e-Time for Students - Employer Guide to PeopleSoft Implementation

Employer Guide to PeopleSoft Implementation Student Employment Services
June 16	Existing "eHire" function disabled in MyBGSU
Note: PeopleSoft version of eHire will be available June 27. Employers must complete Security Request Form and Statement of Ethical Practices to gain access to PeopleSoft eHire.

June 16	After this date, any updates to the payroll system (AHRS) will not be drawn over into Kronos until June 27.
Note: Any new hires made from June 17 through June 21 will not be processed through to Kronos until June 27. All students active in Kronos as of the close of business on June 16 will be available in Kronos again on Tuesday, June 21.

June 17	At the close of business on Friday or Saturday June 18, e-Time managers should approve time cards for all student employees. Sandy White in Payroll will sign off on ALL student time cards on Sunday prior to conversion.
Note: Employers can run IS summaries in Kronos for a reference to compare Pre- and Post - conversion data.

June 17	Kronos is unavailable effective Sunday, June 19 at 12:01 a.m. until Tuesday, June 21 at 8:00 a.m.
Kronos employers record in and out "punches" on paper or other means until after Kronos is back up Tuesday, June 21 During this period, employers can use the e-Time Interim time card located at http://www.bgsu.edu/downloads/bgsu/file866.pdf to record students' time. Students will not be able to record punches, and the system will not be available via the Kronos web site.

June 17	Pre-conversion deadline for receipt of hiring documents
Note: To guarantee updating prior to conversion, hiring documents (changes, terminations, paper hir forms, etc.) must be received in SES by this date. e-Hires in process must be completed by close of business to be included in the conversion.

June 19	All active student employee records will be terminated in AHRS to prepare for converstion.
Note: Records will reappear in PeopleSoft on June 17

June 21	Kronos available again at 8:00 a.m.
As soon as Kronos is available, run IS summary report to determine login process for student employees. Student login, key-in or card swiping access may change based ont he number of previous jobs and current status. Students (and supervisors) should not assume that they follow the same process for card swiping, keying in, or logging in to Kronos. See document "How to Access Kronos (eTime) Beginning June 21, 2005" for instructions. Supervisors should update students' eTime cards with time worked during Kronos conversion.

June 27	New PeopleSoft version of e-Hire available to hire students who are paid by the hour
Note: Employers using e-Hire must first gain access by completing STATEMENT OF ETHICAL USE and PeopleSoft Security Request Form.

June 27	New PeopleSoft versions of Hire forms, Contract Forms, and change forms available from Student Employment Services
Note: PeopleSoft compatible forms and instructions will replace existing Student Employment Services forms.

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