Web Operational Committee Meeting Minutes
Thursday, February 20, 2003

Attendees:
Jaye Baum-Gangwer, Kelly Broughton, Tina Bunce, Dustin Campbell, John Clark, Fred Connor, Dong Chen, John Eggenton, Andy Grant, Carol Hague, Terry Herman, Anita Knauss, Mitch Miller, Lisa Ricci, Deb Smith, Dave Steen (sub.ing for Lee Floro-Thompson), Michael Thompson, Kim Young, Adam Zygmunt

Deb Wells thanked everyone for their attendance. She asked attendants to introduce themselves to the group.

The committee reviewed the new web site design elements and was asked for feedback.

Questions and responses included:

Question: Will the complicated web site be downloadable in a reasonable amount of time?
Response: That aspect has not been tested yet. We are viewing a slide of a web site that has not been translated into HTML. This will be taken into account.

Comment: Web site may feature too many photos.
Response: That aspect is changeable. Areas can be customized with pictures or text. Content management will allow flexibility.

Question: Will access to MyBGSU be located on home page web site? If so, current servers to not allow for that kind of access.
Response: An application will have to be written to allow for direct log in to MyBGSU.

Question: Will departments be able to keep some of the color schemes that are already in place?
Answer: Yes, the slide sample shows just a few of the color schemes possible. Marketing & Communications will provide a palette of colors for each section of the site. Current colleges and department marketing vehicles will be kept in mind.

Question: Will Development/Alumni have to use the same content management system as the rest of the University?
Answer: Yes. Departments will have to submit a justification for use of outside vendors that host and hold University information and content to the Web Steering Committee for review. E.g. Athletics is submitting a justification.

Comment: Alumni is very concerned about the new content managements ability of high end possibilities they are planning for their web site.
Response: The new system the University is purchasing should be able to accommodate Alumni.

Comment: The blue used for the sample web site we viewed is not sharp enough. There needs to be a darker contrast. Page design issues - location placement of Quick Links. The color palette will address more of these issues.