Campus Operations

• Responsibilities: Find out who is responsible for which part of the moving process.
• Moving Instructions and Tips: Detailed information to make your move more efficient.
• Moving Department Checklist: Handy checklist to make sure you don’t forget something important during the moving process.
• Moving Item Request Form: For single or small office moves.
• PDF: View the BGSU Standard Operating Procedure for Moves as a PDF.
• Moving Services Fees
• Surplus Property Request Form: Submit a request to move items to surplus.

If you have further questions about your move, please e-mail workorder@bgsu.edu, or phone 419-372-2251.

Responsibilities

Capital Planning:

• Notify all departments that are to be moved and assign space accordingly.
• If warranted, assign a project manager for the move.
• If project manager is assigned, schedule a move planning meeting with all moving departments and support staff (Facilities Services, Logistics, ITS, etc.).
• Determine if there are repairs/modifications required in the new space and schedule.
• Provide the departmental speedchart information for the move to all concerned to ensure correct billing.
• If necessary, contact elevator company for standby emergency service.
• Arrange to have a painter/carpenter/electrician on call.

Logistics:

• Conduct a walk-through with departmental representatives of all areas involved in the move, and identify the type and amount of items to be moved.
• Determine with moving department representative(s) the sequence of individual elements of the total move (who moves first, second, etc.).
• Schedule the move on Logistics planning calendar.
• Deliver moving boxes, tape and labels to the moving departments.
• Conduct the move.
• Arrange for a contracted mover if necessary.

Department/Organization:

• Order moving boxes and labels by emailing inventory@bgsu.edu.
• Pack boxes and label appropriately.
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• Label all other items (furniture, equipment, etc.) with appropriate label.
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• Inventory/photograph important or valuable items.
• Contact ITS to unhook and move telephones, computers, faxes and printers.
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• Contact servicing copy vendor to move copy machines.
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• Personally move any sensitive files/art/valuable personal items that may get damaged.
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• Defrost refrigerators, and prop their doors open.
• Use the Moving Department Checklist to make sure you don’t forget important steps.