FMS stands for the Financial Management Solution portion of the BG@100 PeopleSoft project.

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FMS 'Go Live' occured on February 5, 2007. The Go Live of FMS means that this system became the university's official financial system.  All financial transaction will be processed using this system.

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All departments will be required to use FMS online to transact business and AFIN paper documents will no longer be used.  The one exception is the continued use of paper to submit Travel and Business Entertainment Expenses.

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Each department/school/area has a staff member(s) named for the role of Requester, Budget Administrator, Senior Administrator, and Vice President.  BG@100 training is provided to those assigned to these roles.  Once training has been completed, employees may request access to the FMS system.

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Forms (a FMS Security Request Form and Statement of Ethical Use) are provided at http://www.bgsu.edu/offices/cio/page26203.html for any employees who have been named to a FMS role. Send completed forms to the Application Security Administrator at the BG@100 Project Office - 414 E. Wooster.

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Yes. As with HCM, you will need to attend the required training before you are granted access to FMS.  At the completion of the required training, you must complete a security access form and send it to the Application Security Administrator at the BG@100 project office. Once approved and you have been granted access, you will sign into FMS using your BGNet username and password - the same password you use to sign into HCM and into MyBGSU.

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It is understood that people may need additional help in using FMS after the initial training. The FMS training team will be available during the open lab times listed on the BG@100 web page to assist users in completing FMS transactions.  During these times, the campus community is invited to come to the specified lab and trainers will be available to assist users in entering their actual work into FMS production.

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Questions may be directed to the Technology Support Center (TSC) at 2-0999, tsc@bgsu.edu.  TSC staff will be able to answer or appropriately direct the questions.

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FMS training is based on the role each user is assigned. Users are invited by the BG@100 project team to training sessions based on their FMS role. Please contact BG@100 by e-mail at: BGat100@bgsu.edu if you need to attend training.

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Yes. AFIN uses older technologies, such as a character-based user interface. For example, to access a screen to enter a requisition (RXQ), you press the L key to "leaf" and then type "RXQ" to access the Quick Requisition Input Form.

PeopleSoft FMS, on the other hand, uses newer technologies, allowing for easier navigation.  For example, if you want to access the FMS screen to enter a requisition, you point and click on the menu item Add/Update Requisitions.

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No. For security reasons you will only be able to access FMS from desktop systems on campus.

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Users may access FMS using the on-campus wireless network.

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You will be able to look at budget history in AFIN, but that will be all you can do. Any budget information entered after "go live" will only be accessible through FMS. Page Center will be available after FMS goes live to review your previous month end reports.

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The FMS system will contain historical financial information at the general ledger journal level for the 2005-06 fiscal year and for the period spanning July 1, 2006 through Jan. 31, 2007 for the 2006-07 fiscal year.  AFIN will be available for viewing history until the history is moved to a data warehouse.

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Any purchase orders that were open in AFIN on January 31 will be manually rebuilt in FMS and available for process completion.

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In FMS the Chart of Accounts is a list of general ledger account numbers that subdivide basic accounting equations, with associated titles and definitions, used for posting accounting transitions to the general ledger.

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Commitment Control is a stand alone feature in the General Ledger module that enables BGSU to control expenditure against predefined, authorized budgets.  This feature ensures that budget commitments are kept.

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FMS trees are used to roll-up or group portions of the Chart of Accounts such that reports and data views can be organized by department, Vice President area, etc.

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All agency/orgs from AFIN that had activity in 2006 or 2007 have been converted. Departments that may have concerns regarding missing budgets should e-mail BGat100@bgsu.edu.

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