University Advancement forms

Welcome to the forms archive for the division of University Advancement at BGSU.

University Advancement (which includes the office of Advancement Services, the BGSU Alumni Association and BGSU Foundation, Inc.) is responsible for the storage, security and effective distribution of alumni and donor data. This page serves as a library of documents that BGSU faculty, staff or others in the community may need in requesting access to these types of data.

Available forms

• Campus training schedule
  Schedule of training topics offered by University Advancement and available to BSGU staff.
  
• General data request form
  This form is used by anyone requesting database information from the Office of Alumni and Development. Examples include mailing lists, mailing labels, current data on graduates of a certain college or other general alumni information. It is understood that the information received is for official university business and that it will not be used for commercial purposes. Please do not release any alumni or donor information without the consent of the Alumni Records Manager.
  
• Change request form
  This form can be utilized to inform the alumni office of new records which should be added to the alumni donor database, or of any changes that should be made to any individual therein.
  
• Confidentiality Form for BGSU Employees
  
• Confidentiality Form for Volunteers (Non-BGSU employees)
  
• Application for Access to the One Alumni/Donor Database
  This form must be completed prior to gaining access to One, the database of alumni and donor information managed by University Advancement.
  
• Policies for the collection, use and management of alumni/donor information
  The Office of Advancement Services manages the accessibility of the constituent data and ensures that it is released in accordance with approved policy and procedure and in compliance with State and Federal laws and regulations. Employees' access to data is limited to that which is required to perform their responsibilities. All appropriate measures are taken to protect the information from unauthorized disclosure.
  
• Confidential New Gift Form

For more information

If you have questions about accessing alumni and donor data, or need a document that is not listed here, please contact Roger Heminger, records manager of the Office of Alumni and Development, at rheming@bgsu.edu or (419) 372-7696.