Technology Guides - Shared Accounts

Introduction

BGSU supports two different types of shared account access.  Individuals may share access to their personal calendars to other people and many offices around campus have office email accounts setup for shared mail and calendar use. 

Office Email Accounts

Office E-Mail and Calendar Accounts provided to university departments and groups to create a unified address for incoming mail and or to tack departmental events.  You can request either just an e-Mail account or both e-mail and calendar access.  

Anyone with a BGSU Account can be granted access to open an Office Account of either type.  They will be able to access the account via a variety of programs using their own BGSU Account credentials. 

Sharing your Individual Calendar

Sharing your individual calendar will allow anyone you request with a valid BGSU Account to have access to see your personal calendar.  You can set different levels of access including the ability to add events, only see events, or even only see if you are busy or free.

The following tools will help you open any shared account via the web.  These will work for both office accounts and shared calendars on individuals' accounts.  Simply enter the username of the office account or the user's calendar into the box and select the button next to the box.

To open email and calendar for a shared account.

Enter the account's username and press open inbox:

To open a calendar only for a shared account.

Enter the account's username and press open calendar:

Sharing your Individual Calendar

• Using shared accounts on PC
• Sharing from your Mac
• Opening a shared calendar on your Mac

Office Email Accounts

Office E-Mail and Calendar Accounts provided to university departments and groups to create a unified address for incoming mail and or to tack departmental events.  You can request either just an e-Mail account or both e-mail and calendar access.  

Anyone with a BGSU Account can be granted access to open an Office Account of either type.  They will be able to access the account via a variety of programs using their own BGSU Account credentials. 

Requesting Access

• Office Account Application Form
• Obtaining or Removing Access for an Existing Account
  • The account owner, generally established during creation, needs to send an e-mail to tsc@bgsu.edu requesting access be granted or removed for any users added after the creation date.
• Changing the Owner of an Account
  • The current owner needs to request a new owner be added before they leave their position. They can do so by emailing tsc@bgsu.edu.  
  • If the current owner is no longer with BGSU, please contact the Technology Support Center.

Opening an Office Account as Staff or Faculty

• In Outlook (PC)
• In Entourage (Mac)
• In BGSU Outlook Web Access (OWA)

Introduction

Undergraduate students working in offices will need to follow a special set of steps to access shared accounts.

Opening an Office Account

• In Outlook (PC)
• In Outlook (Mac)
• In Entourage (Mac)
• In BGSU Outlook Web Access (OWA)

Opening a Staff or Faculty Member's Calendar

Undergraduate students working in offices will need to contact the Technology Support Center directly to request special access for this service.