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Below is information about MyFiles, a secure network file storage system powered by Xythos that allows clients to upload,
access, store, retrieve and share files using a web browser. Click on the links below for step-by-step instructions.
BGSU's Xythos file share --> https://myfiles.bgsu.edu/
File share quota (personal space) --> 1 GB (1,024 MG)
MyFiles Accounts, Preferences, Disk Quota and Help...
- MyFiles Accounts are available to all BGSU Faculty, Staff and Students who have a BGSU e-mail account.
- In Preferences, you can change your Time Zone and Date/Time Style; other preferences cannot be modified.
- You can view your disk quota and available space in the bottom grey bar of your home directory.
Note: Everything in folders including what is in the Trash counts against your quota.
- Help on the left sidebar opens the help files; Help in the upper right-hand corner provides context-sensitive help.
Uploading and downloading files and directories...
- Any MyFiles client can use the Upload icon on the Navigation Toolbar to upload one or more files.
- Any MyFiles client can upload a directory as a zip file and unzip it on MyFiles.
- Any MyFiles client on a PC can select one or more files or directories and click the Download icon to get a zipped file of the item or items requested.
- Any MyFiles client on a Mac can click on a file to download it.
- Internet Explorer for Windows clients have a Web Folders icon on their Navigation Toolbar that can be used to create a web folder that looks like a desktop folder. In a web folder,
you can drag-and-drop files and folders.
File and Directory Management...
- File Management
- File Collaboration Properties: Locks, Logging, Sharing, Versioning, Tickets, Comments, Subscriptions
- Directory Management
- Directory Collaboration Properties: Locks, Default Logging, Sharing, Default Versioning, Tickets, Comments, Subscriptions, Document Classes
- Editing files from a web browser: download the file to the desktop for editing and upload it when finished
- Deleting files and directories: items selected for deletion are moved to the Trash
- Restoring files from the Trash
- Search for files you own or files you have permission to access with a basic search or an advanced search
Note: Searches only display 50 results. If you are getting that many results, you may need to refine your search to locate your
content.
Sharing Files and Directories...
- Sharing Files by default is with Users that have MyFiles Accounts unless you create a Contact or Group first or use a Ticket to change that.
- Sharing Directories by default is with Users that have MyFiles Accounts unless you create a Contact or Group first or use a Ticket to change that.
- Using Tickets to Share a File or Directory in MyFiles (replaces attachments on the email system). You must use a ticket if the user does
not have a MyFiles account.
- Although it appears that you can share files and directories with the Public, that option is not permitted on BGSU's MyFiles
server.
- Emailing a Link to a Shared File or Directory in MyFiles (desktop email clients only)
- Emailing a Link to a Shared File or Directory in MyFiles (WebMail clients)
- Locking Files and Folders prevents others who have write access from editing until the lock is released or it expires.
Using Bookmarks, Subscriptions, Contacts and Groups...
- Bookmarks can be created as a shortcut to a directory in your account you use frequently or a directory in another user's account you
have permission to access.
- Subscriptions can be created to notify you via e-mail when a file or directory has been viewed, changed or commented. You can also view or cancel existing subscriptions.
- Set up Contacts and Groups so you can share files with them. Search users by Display Name (e.g. Freddy Falcon) or ID (e.g. ffalcon)
Note: Searches only display 50 results. If you can't find the person's entry and you are getting that many results, you will need
to refine your search.
Using Advanced Features...
MyFiles FAQs...
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