ITS Digital Services

Document Imaging Management

The Document Imaging Management (DIM) department uses the latest technology to help reduce the costs of document storage and printing. Documents, such as forms, letters, and applications are stored electronically, eliminating the need for large amounts of storage space.  Storing documents electronically also allows for easier organization and retrieval, increasing productivity.

Digital images of paper documents are captured and stored using a tool called OnBase™. Developed by Hyland Software Solutions, OnBase is an all-in-one content management program that enables scanning, printing, e-mailing, and organizing. All documents are stored with descriptions of their important attributes and contents, so they can be instantly retrieved using OnBase’s powerful search feature.

Using OnBase, over four million documents have been imaged and stored. The DIM department, aided by other Digital Services staff, hopes to continue the trend of storing Bowling Green State University’s documents electronically into the future, eliminating the use of bulky file cabinets for good.

For more information about Hyland and OnBase, see their website at: www.onbase.com

For DIM help and support, see:
DIM Help Portal