Attendance at these meetings is required. Please notify Barbara Peck if you have a scheduling conflict with any these sessions.

March | April | May | June** | July** | August |

  First Meeting - GSO Welcome Luncheon
Thursday, March 24, 11:30 AM - 1:00 PM
Room 308, Bowen-Thompson Student Union (BTSU)

Agenda:

• GSO Staff introductions
• Guest Speakers
• Overview of the Graduate Student Orientation
• Overview of Developing Your Departmental Programming
• Questions & Answers

  Second Meeting - - Draft of Departmental Programming
Thursday, April 21, 3:00-4:00 PM
McFall Center Assembly Room

BEFORE this meeting:  

1. be sure to meet with your Graduate Coordinator to begin planning the Departmental Programming (refer to Section 2 for detailed guidelines for developing your departmental programming);
2. schedule the room for your first meeting with incoming students for Monday, August 15th @ 10:00 AM (please,nothing before 10:00!);
3. review Section 3 and prepare a draft of your first correspondence to your incoming graduate students.
   

BRING to the meeting:  

1. your DL Handbook;
2. a draft of your Departmental Programming schedule;
3. room assignments where you will meet with your students during GSO week;
4. a draft of the first correspondence to incoming students.

Agenda:

• Representative from Jerome Library
• Discussion of Handbook Section 3 - corresponding with your students; list of students
• Distribute Supplemental Payment Forms (sign and returned before leaving)
• Cluster Group meeting (review draft of first letter and departmental programming)

Third Meeting - List of Incoming Students On Assistantships & Correspondence
Thursday, May 19, 3:00 - 4:00 PM
Room 201, BTSU

BEFORE this meeting:

1. send out the first correspondence to your incoming students by May 9th;
2. finalize your Departmental Programming schedule and room arrangements;
3. review Section 3 and begin working on the second correspondence to your students. The electronic GSO Sessions Guide referred to in the letter will be available to students after June 15th and can be viewed on-line ;
4. prepare the list of names and addresses of your incoming students.  This list should specify those students receiving their first assistantship contract. The list is to be submitted as an e-mail attachment to gso@bgsu.edu by May 20th. The file name should begin with your department acronym (ex: ACS_students.xls or MUSstudentdata.xls) and is to be setup in a Microsoft Excel spreadsheet with the following fields:
   
   

BRING to the meeting:

1. your DL Handbook;
2. 2 copies of your final departmental programming schedule;
3. the draft of your June letter to incoming students;
4. and any updates to the list of your incoming graduate students.

Agenda:

• Guest Speaker from the Center for International Programs
• Distribution of the 2011 GSO Guide
• Discussion of Handbook Section 3 - Second Letter; materials for June meeting
• Cluster Group meeting (review draft of second letter and final departmental programming)

Fourth Meeting - Second Letter and Final Departmental Programming
Thursday, June 9, 3:00 - 4:00 PM
Room 308, BTSU  

READ CAREFULLY!! BEFORE this meeting:

1. Duplicate your Departmental Programming and the second letter to each of your incoming students. Be sure to make 10 copies of the letter, Departmental Programming schedule, and any department-specific informational materials you wish to include.
   

Each DL will make up 10 packets: 2 for the GSO office, 5 for the DL to retain, 1 for the Graduate Coordinator, 1 for the Graduate Secretary, and 1 for the Department Chair. The five packets you keep are to be distributed to any students that are admitted to your program after July 15th. All of the packet materials will also be available online.

BRING to the meeting:

1. your DL Handbook,
2. 10 copies of the final Departmental Programming and 10 copies of the second letter to incoming students.
   

Agenda:

• Distribute Session Leader and Check-In Station Assignments - any change requests must be submitted to Barb by June 24th.
• Assemble packets. Contents will include cover letter from the GSO Director, the GSO Guide, your second letter and departmental programming schedule.
• Additional resources such as campus and city maps may also be included in these packets
• Distribute 2nd Supplemental Payment Form (sign and return before leaving the meeting)
• Turn in 2 packets before leaving

Fifth Meeting - Development Leaders and Presenters
Friday, July 22, 3:00 - 4:00 PM
Room 201 BTSU

BEFORE this meeting:

1. Study section 4 of your DL Handbook. Review the Guide and highlight the sessions you have been assigned to serve as Session Leader.
2. Write down any questions you would like to discuss at the meeting.
   

BRING to the meeting:

1. DL Handbook and list of questions

Agenda:

• Welcome to presenters
• Distribution of session leader assignments and Guide to Presenters
• Information about where to find room assignments for sessions on the Presenters Page
• DLs: Detailed discussion of Section 4
• Volunteers can sign up for Folder Assembly (10:00 a.m., Thursday, August 11th, 121 Olscamp Hall)

Sixth Meeting - Check-In and Registration Training
Friday, August 12, 2:00 - 4:00 PM
101 Olscamp Hall

BEFORE this meeting:

1. review Section 5 of your Handbook and be prepared to discuss the various stations and any questions you may have.

BRING to the meeting:

1. your DL Handbook and station assignment.
   

Agenda:

• Discuss Registration Details - Handbook Section 5
• Distribute T-shirts
• Detailed Registration/Check-In/Fair Training

Final Meeting - Debriefing and Departmental Attendance
Friday, August 19, 9:00 - 10:30 AM
Room 207, BTSU

This will be the final meeting to wrap-up our week. We will discuss your observations of the week's events, your DL training, and check departmental attendance. Don't miss this meeting - we will have goodies for you!