Recital Policies and Procedures

Student Event Information

The policies and procedures are for scheduling in the Moore Musical Arts Center.

General Information

• PLEASE NOTE CAREFULLY—YOU are ultimately responsible for all aspects of your event. Nothing happens automatically. Be sure to plan ahead for your needs. See the Student Recital Checklist.

Scheduling

• Scheduling Manager is located in room 0107.
• Fall Semester Recitals: The scheduling for degree recitals will begin on the first day of classes. Non-degree recital sign-ups begin the second week of classes.
• Spring Semester Recitals: The scheduling for degree recitals will begin in mid-November. Students presenting degree recitals will be given a two-week priority in scheduling. Those presenting non-degree recitals may schedule beginning in week three after scheduling begins for spring semester.
• Summer recitals: The scheduling for any student recital, degree or non-degree, will begin in late-April.
• Students must have a signed Recital Permission Form to schedule their event.
• In the case of a joint recital, each student must have their own signed Recital Approval Form from their respective applied teacher (one name per form) and participants must come to the same scheduling appointment.
• Dress rehearsals will be scheduled at the same time to ensure space availability.
• No rescheduling of events will be permitted during the semester, but canceled events may be rescheduled for the following semester. Special circumstances will be considered by the Director of Public Events by submitting a written request. This request must be signed by the student’s studio teacher and area department chair.
• If for any reason a recital must be canceled, the student must sign an event cancellation form and return it to the Scheduling Manager. Email, voice mail and/or notes will not be accepted, nor will studio teacher’s notification.

Rehearsal

• Dress rehearsals may not exceed one-and-a-half hours and must be scheduled when you reserve your recital date.
• If additional rehearsal time during the week of your event is required, see the secretaries in the College Main Office, rm. 1031.
• Rehearsal must end within the period scheduled, including time to clear stage.
• Rehearsal stage set-up and break-down is the performer’s responsibility.
• Performance lighting is NOT available for rehearsals.

Performance

• Please arrive for stage set-up one-half hour prior to performance starting time.
• Warm-up must end 15 minutes prior to performance.
• Performers are responsible for stage changes during performance. Use of the harpsichord requires preapproval from the studio teacher. The studio harpsichord should be moved into the hall at least one day in advance to allow environmental acclimation.
• Performers are responsible for ushers, page turners, door openers, etc.
• Undergraduate students are not permitted to hold receptions in the Green Room. Any post-concert reception following a student recital must take place in the lower level Student Lounge.
• Graduate students wishing to hold a reception in the Green Room should inform the Technical Director to obtain a Green Room Usage Form. No receptions can be scheduled unless this form is completed. All setup and cleanup are the responsibility of the user. User will be charged for extra cleaning time at the University rate. Trash bags are provided. No leftover food and/or beverage is to remain in the refrigerator. Trash is to be taken to the dumpster at the loading dock (located off of entrance by the first-floor elevator).

Student Programs

• Student recital programs are produced out of house. Students must adhere to CMA approved format and submit a proof copy for their applied instructor for approval. Faculty signature is required for production.
• Fast Company (525 Ridge St.) and Purple Frog Press have a CMA format template for program printing.
• Students are required to furnish the Public Events Office with eight copies of their program for archival purposes.
• Students must include current studio teacher on printed program. This line should appear above the word "PROGRAM".
  From the studio of John Doe
• See Student Program Guidelines for more information.

Recording

• Recording of student recitals may be arranged by completing a Recording Form, available from Recording Services rm. 0114 or in pdf format here. Recording requests must be made two weeks prior to the event to guarantee staff availability. Contact the Manager of Recording Services at 2-8405. There is a fee for recording student recitals. A price list is attached.

Performance Lighting

• If you have arranged with Recording Services to have the event recorded, the engineer will provide performance lighting.
• Performance lighting (without support from Recording Services) for events in Bryan Recital Hall on Tuesday and Thursday evenings will be covered by a student from the public events office staff.
• Please be advised for events on all other days, performance lighting is not available unless special arrangements have been made or the event is covered (by prior arrangement) with Recording Services.
• Performance lighting is not available for recording sessions.

Piano Reservation

• Performance pianos are tuned on a regularly scheduled basis. Specific pianos may be reserved for performance by submitting a Piano Reservation form.
• The Steinway Ds may be used for student degree recitals. It is the responsibility of the student—not the studio teacher and not the accompanist—to sign out a key for the piano. In most cases this should be done within a week of the recital, as the key will be necessary for the dress rehearsal as well. A key may be signed out from any one of the three CMA office secretaries. Students must leave a $5 deposit, in cash, when checking out the key. This will be returned to them upon return of the key, which should be returned to the appropriate office secretary the first business day following the recital.

Degree Statements for Programs

Do not list your individual instrument or specialization. Only the name of the degree as listed below appears in any degree statement.

Bachelor’s Statement: This recital is presented in partial fulfillment of the requirements for the degree of

• BACHELOR OF MUSIC IN MUSIC EDUCATION,
• BACHELOR OF MUSIC IN PERFORMANCE or
• BACHELOR OF MUSIC IN COMPOSITION

Certificate Program Statement: Presented to the Graduate College of Bowling Green State University in partial fulfillment of the requirements for the

• MUSIC CERTIFICATE PROGRAM

Master’s Statement: Presented to the Graduate College of Bowling Green State University in partial fulfillment of the requirements for the degree of

• MASTER OF MUSIC IN MUSIC EDUCATION,
• MASTER OF MUSIC IN PERFORMANCE or
• MASTER OF MUSIC IN COMPOSITION

Doctoral Statement: Presented to the Graduate College of Bowling Green State University in partial fulfillment of the requirements for the degree of

• DOCTOR OF MUSICAL ARTS IN CONTEMPORARY MUSIC