Recital Policies and Procedures
Faculty Event Information
Space Reservations
Faculty events will be scheduled each spring for the following academic year by the chair of the performance studies department. New faculty are scheduled by the Public Events Director prior to arrival, first year only, or may schedule with Scheduling Manager (room 0107) upon arrival on a space available basis. Scheduling hours are Monday through Friday 11 a.m.–1 p.m.
Faculty Artist/Scholar Series events are presented on Wednesdays at 8 p.m. or Sundays at 3 p.m. in Bryan Recital Hall.
To reserve a piano for your performance, please fill out the online form Piano Reservation Form at least two weeks in advance of your performance/event.
Dress rehearsals are scheduled by the Technical Director. You will receive notice of your assigned time (one two-and-a-half-hour block)—these are generally Monday evenings for Wednesday concerts and Saturday mornings for Sunday concerts. Adjustments can be made if necessary on a space available basis.
Faculty wishing to hold a reception in the Green Room must fill out a Green Room Usage/Reservation Form. No receptions can be scheduled unless this form is completed. All setup and cleanup are the responsibility of the user. User will be charged for extra cleaning time at the University rate. Trash bags are provided and should be put into the large barrel located in the kitchen. No leftover food and/or beverage is to remain in the refrigerator. Trash is to be taken to the dumpster at the loading dock (located off of entrance by the first floor elevator).
With the exception of student recitals, no more than one event per day will be scheduled. According to college policy, events are not be scheduled during the last week of classes and exam week without permission from the Office of the Dean.
Event Publicity and Program Production
Each Faculty Artist/Scholar Series event receives one ad in the Bowling Green Sentinel Tribune and a listing in the Lively Arts Page released to northwest Ohio news media.
Press releases, CMA calendars, University Arts Calendars, feature stories, listing on the concert boards and other free announcements are provided as appropriate by the PE Office. News Service is our contact with the local media. Any special promotion, including initiating contact with the media, for your CMA event must be approved by the PE Office. This is a policy of the University's Office of Marketing & Communications.
Program copy is due four weeks prior to your recital. Program deadlines are available from the program guidelines page. Program notes may be included in your programs, but must be submitted with your program submission. If notes are extensive they may be photocopied. Program notes are at the discretion of the Publicity/Publication Manager.
Programs will be delivered to your faculty mailbox unless the event is scheduled in Kobacker Hall. All Kobacker Hall programs are delivered to the House Manager.
You will receive weekly email reminders requesting information on your and your students’ significant professional achievements for submission to the College’s newsletter and web postings. Please use the URL in this email to submit your information online.
Technical Support
Performance pianos are tuned on a regularly scheduled basis. Specific pianos may be reserved for performance by submitting a Piano Reservation form online two weeks before the event. Studio instruments are tuned before each semester and scheduled thereafter by completing the Studio Tuning Reservation form (additional important information is on the form). Repairs are generally handled within 24 hours by calling the Piano Technician at 372-2288.
Phi Mu Alpha provides one stagehand for each FAS event. Faculty should seek volunteers from their studio if additional ushers or stage crew are required.
Please contact the Technical Director at (419) 372-2954 three weeks before your event if unusual stage requirements exist or an ensemble or ensembles are included on a portion of your program. This will insure proper equipment is available for your event.
Recording
Faculty events performed in the Moore Musical Arts Center will be automatically recorded. The principal participants will be given a complimentary CD (up to 4 CDs per recital). When faculty members participate in a recital as guests or as part of a faculty group with more than four participants, they may purchase a copy of the CD at a one time discounted rate of $12 per CD. Additional copies may be requested by contacting the Recording Manager in room 0114 or by sending an email to recsrvs@bgsu.edu. Additional copies are at your expense ($12/CD).
Faculty or ensembles desiring extra recording and/or editing of their performance must place a request for those services two weeks prior to the event and will be subject to extra fees at posted recording services rates.
The library receives a CD copy of your recital for archival purposes. The DAT and a master CD remain in Recording Services.
Some events require additional audio support. Recording Services will provide this service and will attend a dress rehearsal to insure the quality of the audio. Contact the Recording Manager, room 0114, at (419) 372-8405.
Cancellation Policy
Any Faculty Artist Series event that is canceled cannot be rescheduled within the same semester that it appears on the College’s printed Concert Calendar.
To cancel a FAS event,performers must see the scheduling manager during schedule hours to sign an “Event Cancellation Form.” This form must be signed before an event can be canceled.