Recital Policies and Procedures
Large and Small Ensemble Information
Ensemble Space Reservations
The concert calendar is developed each spring for the following academic year. Specific dates will be arranged with the Director of Public Events. The Scheduling Manager will assign, if possible, dress rehearsals—one dress rehearsal is scheduled for each event. Alternate dress rehearsal plans must be approved by the Scheduling Manager. Directors should remember that “in time” indicates when the setup crew should arrive and not when rehearsal begins and that “out time” must include strike and clean-up.
According to college policy, events are not be scheduled during the last week of classes and exam week without permission from the Office of the Dean.
Large ensembles will use rehearsal rooms as their warm-up rooms on the day of performance, if available. The Kennedy Green Room is available for director’s use and upstairs dressing rooms may be requested subject to availability.
Set-up
All ensembles must supply their own set-up and strike crew for rehearsals and performance(s).
Ushers
Ensembles performing in Kobacker Hall are supplied ushers via the 099 freshman requirement. Ushers are to arrive one hour before the event for instruction by the house manager. Ushers should dress in white shirts and black or dark slacks/skirts. Reserved seating ticketed events require 14 ushers, and free and/or general admission events require four. Ushers must work the entire concert and follow instructions from the House Manager.
Programs
Complete program information is due four weeks prior to the event. Program information is to be submitted to the Publicity/Publications Manager via email. Directors will receive advance notice from the PE Office on program deadlines at the beginning of each semester. Directors are required to submit ensemble personnel lists after auditions each semester.
The number of programs printed for each event is determined by average attendance from the previous year. Ensembles requiring programs for performers should inform the Publicity/Publications Manager.
Programs for Kobacker Hall events will be delivered to the House Manager. Programs for other locations will be delivered to the faculty member’s mailbox.
Audio/Recording
All large ensemble concerts performed in the Moore Musical Arts Center will be automatically recorded. A complimentary CD will be given to the director of the large ensemble and group orders may be placed for students.
Small ensembles are not automatically recorded. For a performance to be recorded, a Recording Services Order Form must be submitted at least two weeks before the event. If a recording request is received less than two weeks in advance there is no guarantee that the event will be recorded. The charge for digital recording is $45 for one CD copy, with an additional $35 charge for one DVD. Additional CDs may be ordered at Recording Services for $14 each; additional DVDs are available at $20 each.
Audio support (tape playback, microphones, etc.) requires two weeks advanced notice and may be subject to additional charges.
Special arrangements must be made for video recording. See Director or Manager of Recording Services at (419) 372-8405.
Box Office
Tickets for charged events must be handled by the College of Musical Arts Box Office. Tickets go on sale the Monday two weeks prior to the event.
Advanced general admission ticket prices are $10 adults and $7 student/senior citizens for Kobacker Events. General admission ticket prices the day of an event are $13 for adults and $10 for student/senior citizens. Other ticket prices must be approved by the dean of the college.
A box office fee will be assessed on a per-ticket basis for each charged event.
Complimentary ticket requests should be turned in to the Box Office Manager as early as possible.
Concert Day
The house will open 30 minutes prior to curtain time. Performers must clear the stage by this time.
The House Manager is in communication with the box office and will close the house when the lobby is clear.
It is our policy to begin events on time, but delays may occur. The House Manager will notify the Stage Manager when the house is closed.