University Archives

Accounting | Administrative | Education | Environmental | Financial
General | Legal | Marketing | Personnel

Record Series

A - B - C - D - E - F - G - H - I - J - K - L - M - N - O - P - Q - R - S - T - U - V - W - X - Y - Z - Numbers

A

Annual Report (of originating department)

• General Schedule
• Retention: 3 years; transfer 1 copy to Archives
• IUC number: ADM9910

Appointment Calendars

• General Schedule
• Retention: 1 year
• IUC number: REF0000

C

Civil Service Examinations

• Description: Old examinations used for the purpose of devising new testing programs. Also can include information and materials for Civil Service testing.
• Retention: Active
• IUC number: REF0000

Class Roster

• Description: Contains names of students enrolled for each course; issued by Registration & Records.
• Academic Departments
• Retention: 1 year

Committee Records - College, School, Department, Division, or Office

• Description: Includes agendas, minutes, correspondence, reports for committees that are neither University-wide, nor Faculty Senate bodies.
• Retention: 3 years; transfer to Archives
• IUC number: ADM9910

L

Lists/Directories

• Description: Includes mailing lists, directories, rosters, and registers compiled by an office
• General Schedule
• Retention: Until superseded, obsolete, or replaced.
• IUC number REF0000

P

Policies and Procedures Records - General Schedule

• Retention: until superseded; transfer 1 copy to Archives
• IUC number: ADM3000

T

Transient Documents

• Description: Electronic or written records that have a very short-lived administrative, legal, or fiscal value.  May include, but not limited to post-it notes, routing slips, telephone messages, e-mail or voice mail, notes or drafts used in the production of public records and surveillance videos.
• Retention: Until no longer of administrative value or superseded.
• IUC number: ADM9905