Center for Archival Collections

Introduction | Agency History | Scope and Content | Series Description | Inventory

 Inventory

The records of the Health Planning Association of Northwest Ohio date from 1969 to 1984. The history of this health organization is reflected in the collection which consists of proceedings, correspondence, reports and printed materials.

The records of the Health Planning Association of Northwest Ohio were donated to the Center for Archival Collections on November 25, 1985, with the cooperation of Dr. Adelia Peters and Dr. William Jackson of the Environmental Studies Center at Bowling Green State University.

Literary and property rights have been dedicated to the public. The collection was processed and the register drafted by Xiao-yang Jiang, graduate intern in history, in December 1990.

 Agency Sketch

In 1970, the Hospital Planning Association of Greater Toledo, Inc., was officially changed to The Health Planning Association of Northwest Ohio which was certified as a non-profit organization. The geographic area covered by this Association included Defiance, Erie, Fulton, Henry, Huron, Lucas, Ottawa, Sandusky, Seneca, Williams and Wood Counties. As a legally mandated organization, the Association closed its operations in 1984. A voluntary organization since has formed, the Northwest Ohio Health Planning, Inc., 635 N. Erie Street, Toledo, Ohio. This organization has assumed some of the responsibilities of The Health Planning Association of Northwest Ohio.

Within the Health Planning Association of Northwest Ohio three classes of membership existed: Organizational, Trustee, and Participating Member. Organizational membership included any public, voluntary, private or governmental agency with an interest in health in northwest Ohio. Each member organization was entitled to one vote in the membership meetings. Those elected to trustee membership had one vote at the Board meetings. Participating members were those appointed to serve on standing committees.

As stated in the Code of Regulations, the general purpose of the Association was to improve the health of all people in northwest Ohio through the development of a comprehensive, coordinated system of health services. These services included health facilities; personal, public, environmental, mental health and retardation services; and vocational and physical rehabilitation. The Association was responsible for acquiring the necessary resources to provide such services for the purpose of preventing illness and improving the health of residents of the health service area. Also included in this general purpose were the goals of increasing the accessibility, acceptability, continuity, and quality of the health service provided; restraining increases in the cost of providing health services; and preventing unnecessary duplication of health resources.

The following were stated as specific objectives of the Association: 1) assemble and analyze data concerning the status of the area residents' health; 2) develop, maintain, coordinate, evaluate, and from time to time, revise a Health System Plan; 3) establish and annually review and amend an Association Implementation Plan; 4) develop and publish specific plans and projects for achieving the objectives established in the AIP.

 Scope and Content

The records of the Health Planning Association of Northwest Ohio document the history of the health organization from 1969 to 1984. Mainly consisting of by-laws, work programs, correspondence, reports and newsletters, the activities of the organization and its impact on the health service of the northwest Ohio can be successfully documented.

While the by-laws explain how the organization is structured, the work programs describe what the Association accomplished. Fairly complete information can be found on both of these record series in the collection.

The correspondence which forms the bulk of the collection has four components. The incoming and outgoing correspondence from 1969 to 1980 describes the Association's affiliation with the Federal Department of Health, Education and Welfare and Ohio Department of Health. These two agencies provided guidelines which directed the Association's goals and plans. The correspondence located in the agency files, county files, and subject files, on the other hand, reflect the Association's financial, public health and environmental responsibilities to its service area of the northwest Ohio. Most of these files also contain funding applications.

The other major part of the collection consists of reports compiled by the six standing committees, plus two special task forces appointed by the Association's Board of Trustees. These documents include each committee's planning and implementation reports as well as project review reports. Of these committees, the Facilities and Service Committee, the Regional Environmental and Public Health Committee, the Public Health Committee, and Areawide Mental Health and Mental Retardation Committee are the most active and continuous as illustrated by the documentation.

Completing the collection are the newsletters from various health organizations which further aid in understanding the role and activities of the Health Planning Association of northwest Ohio.

 Series Description

PROCEEDINGS

GOVERNANCE
1969 to 1979.
Arranged chronologically
Includes by-laws, lists of board members, and procedure descriptions.

WORK PROGRAMS
1974 to 1984.
Arranged chronologically
Consists of Health System Agency plans, including revisions and reports.

CORRESPONDENCE

CORRESPONDENCE
1969 TO 1980.
Arranged chronologically
Includes both incoming and outgoing correspondence documenting the Association's relationship with various governmental agencies.

AGENCY FILES
1974 to 1981.
Arranged chronologically
Includes documents from and to such agencies as hospitals, nursing homes, clinic centers, and health departments.

COUNTY FILES
1969 to 1981.
Arranged alphabetically.
Includes correspondence and files documenting the relationship of the Association with various counties, cities and villages in northwest Ohio.

SUBJECT FILES
1973 to 1981.
Arranged alphabetically.
Contains documentation on such subjects as alcoholism, food services, hazardous waste, public health and water.

REPORTS

ALCOHOLISM TASK FORCE
1978.
Final report of the Task Force to the Board of Trustees.

AREAWIDE MENTAL HEALTH AND MENTAL RETARDATION COMMITTEE
1978 to 1980.
Arranged alphabetically.
Includes reports, minutes and project applications.

CERTIFIED PUBLIC ACCOUNTANTS
1975 to 1980 (scattered)
Arranged chronologically
Includes financial statements, federal assistance proposal, fundraising drive lists.

FACILITIES AND SERVICES COMMITTEE
1976 to 1980
Arranged chronologically
Contains its study on the services, manpower and physical needs of hospitals and health facilities and services in northwest Ohio and reports on other responsibilities as stated in the by-laws.

NOMINATING COMMITTEE
1977.
Arranged chronologically
Includes slate of candidates.

PLAN DEVELOPMENT COMMITTEE
1977 to 1980.
Arranged chronologically
Includes its consideration of the Federal and State guidelines and its assessment of the status of health and health systems in northwest Ohio.

PUBLIC HEALTH COMMITTEE
1976.
Arranged chronologically
Report and Plan Section for Public Health.

REGIONAL ENVIRONMENTAL AND PUBLIC HEALTH COMMITTEE
1976 to 1978.
Arranged chronologically
Includes reports, minutes, project proposals.

PRINTED MATERIALS

NEWSLETTERS
Arranged by title and within chronologically
Includes newsletters from various health agencies including the newsletter produced by the Health Planning Association of Northwest Ohio.

 Inventory

Box 1

Folders

1. Governance: By-Laws, 1969, 1976
2. Governance: Certification of Organization Change, 1970
3. Governance: Annual Planning Reports Description, 1972, 1976, 1977, 1978, 1980, 1981, 1980, 1981
4. Governance: Position Description, 1976
5. Governance: Thirty Member Board of Trustees, 1978, 1979
6. Work Programs: Changes to the Health System Agency Plans, 1974, 1975, 1978
7. Work Programs: Progress Reports, 1975, 1979
8. Work Programs: Health System Agency Plans, 1977
9. Work Programs: Policies and Procedures Manual, 1978
10. Work Programs: Health System Agency Plans, 1978, 1979, 1980-1984
11. Work Programs: Correction to the Health System Agency Plans, 1979
12. Work Programs: Reports, 1974-1980
13. Work Programs: Health System Agency Plans for Northwest Ohio (1 of 3), 1980-1984
14. Work Programs: Health System Agency Plans for Northwest Ohio (2 of 3), 1980-1984
15. Work Programs: Health System Agency Plans for Northwest Ohio (2 of 3), 1980-1984
16. Work Programs: Annual Implementation Plan for Northwest Ohio, 1981-1982

Box 2

Folders

1. Correspondence/incoming: National Conference of Environmental and Health Care, 1969- 1978
2. Correspondence/General: Miscellaneous, 1971-1981
3. Correspondence/incoming: Department of Health Education and Welfare, 1973, 1977-1979
4. Correspondence/incoming: Ohio Department of Health, 1973-1980 (1 of 4)
5. Correspondence/incoming: Ohio Department of Health, 1973-1980 (2 of 4)
6. Correspondence/incoming: Ohio Department of Health, 1973-1980 (3 of 4)
7. Correspondence/incoming: Ohio Department of Health, 1973-1980 (4 of 4)
8. Correspondence/incoming: Federal Health Legislation and Guidelines, 1974-1980
9. Correspondence/incoming: State Clearinghouse, 1975-1976
10. Correspondence/incoming: Ohio Department of Health, 1976
11. Correspondence/incoming: National Commission on the Cost of Medical Care, 1977
12. Correspondence/incoming: U.S. Department of Health, Education and Welfare, 1977
13. Correspondence/incoming: The First Annual Health Planning Directory, 1978
14. Correspondence/incoming: National Coalition for Disease Prevention, 1978
15. Correspondence/outgoing: The National Health Planning and Resources Development, 1975
16. Correspondence/outgoing: Department of Health, Education and Welfare, 1979
17. Agency files: American Health Planning Association, 1977-1978, 1980
18. Agency files: Consortium for Health Education in Northwest Ohio, 1976
19. Agency files; Cordelia Martin Health Center, 1977
20. Agency files: Elizabeth Sept Community Mental Health Center, 1976
21. Agency files: Guadolup Family Health Clinic, 1977
22. Agency files: Health maintenance Organization - Toledo Plan, 1977
23. Agency files: Mercy Hospital, 1980
24. Agency files: Migrant Health Services, 1976-1981
25. Agency files: New London Hospital, 1974
26. Agency files: Northwest Ohio Hospice Association, 1978
27. Agency files: Shive Nursing Center, 1979
28. Agency files: St. Vincent Hospital, 1980
29. Agency files: Toledo Health Department: internship, 1976 (1 of 8)
30. Agency files: Toledo Health Department: internship, 1976 (2 of 8)
31. Agency files: Toledo Health Department: internship, 1976 (3 of 8)
32. Agency files: Toledo Health Department: internship, 1976 (4 of 8)
33. Agency files: Toledo Health Department: internship, 1976 (5 of 8)
34. Agency files: Toledo Health Department: internship, 1976 (6 of 8)
35. Agency files: Toledo Health Department: internship, 1976 (7 of 8)
36. Agency files: Toledo Health Department: internship, 1976 (8 of 8)
37. Agency files: Toledo Hospital, 1976-1981
38. Agency files: Toledo Metropolitan Area Council of Governments, 1971, 1975-1976
39. County files: Coshocton, 1975
40. County files: Dayton, 1977
41. County files: Defiance 1978
42. County files: Erie 1976
43. County files: Fostoria
44. County files: Fremont, 1976
45. County files: Fulton, 1975, 1978
46. County files: Haskins, 1972
47. County files: Henry, 1978
48. County files: Holland, 1980
49. County files: Homes, 1980
50. County files: Huron, 1975
51. County files: Lucas, 1973-1979

Box 3

Folders

1. County files: Maumee, 1974-1978
2. County files: Mid-Ohio, 1975
3. County files: Napoleon, 1976, 1978
4. County files: North Baltimore
5. County files: Oak Opening Community, 1972
6. County files: Oregon, 1974
7. County files: Ottawa County, 1973-1978
8. County files: Perrysburg, 1977
9. County files: Rossford, 1973
10. County files: Sandusky City, 1975, 1976
11. County files: Sandusky County 1975-1979
12. County files: Seneca, 1972, 1975-1978
13. County files: Summit Portage County, 1974
14. County files: Toledo, 1976-1981
15. County files: Toledo: HMO Planning Grant Application, 1975 (1 of 2)
16. County files: Toledo: HMO Planning Grant Application, 1975 (2 of 2)
17. County files: Vermillion, 1975
18. County files: Village of Ney, 1973
19. County files: Weston, 1976
20. County files: Whitehouse, 1973
21. County files: Williams County 1976
22. County files: Wood County, 1969-1975
23. County files: Wood County, 1975-1977
24. County files: Village of Malinta, 1981
25. Subject files: Aging, 1977
26. Subject files: Agreements, 1976-1978
27. Subject files: Alcoholism, 1978
28. Subject files: Collection of Resources for the Environmentally Concerned Educators
29. Subject files: Coastal Zone Management 1977
30. Subject files: Conceptual Health Plan for the Model Cities Area, 1974
31. Subject files: Food Services, 1975
32. Subject files: Hazardous Waste 1976
33. Subject files: Hepatitis, 1976
34. Subject files: Hillside Acres, 1980
35. Subject files: Noise
36. Subject files: Nuclear Accidents, 1979
37. Subject files: Occupational Health
38. Subject files: Open Heart Surgery
39. Subject files: Open Space, 1974
40. Subject files: Public Health, 1973, 1975-1977, 1981
41. Subject files: Radiation Therapy, 1980
42. Subject files: Sewage Disposal 1976
43. Subject files: Toledo Harbor, 1972
44. Subject files: Water, 1975
45. Subject files: Vector Control 1974-1979

Box 4

Folders

1. Reports: Alcoholism Task Force 1978
2. Reports: Areawide Mental Health and Mental Retardation Committee, 1978
3. Reports: Areawide Mental Health and Mental Retardation Committee, 1979
4. Reports: Areawide Mental Health and Mental Retardation 1980 Committee, 1980 (1 of 2)
5. Reports: Areawide Mental Health and Mental Retardation Committee, 1980 (2 of 2)
6. Reports: Certified Public Accounts 1975, 1978
7. Reports: Facilities and Services, 1976
8. Reports: Facilities and Services, 1977 (1 of 2)
9. Reports: Facilities and Services, 1977 (2 of 2)
10. Reports: Facilities and Services, 1978 (1 of 3)
11. Reports: Facilities and Services, 1978 (2 of 3)
12. Reports: Facilities and Services, 1978 (3 of 3)
13. Reports: Facilities and Services, 1979 (1 of 2)
14. Reports: Facilities and Services, 1979 (2 of 2)
15. Reports: Facilities and Services, 1980 (1 of 3)
16. Reports: Facilities and Services, 1980 (2 of 3)
17. Reports: Facilities and Services, 1980 (3 of 3)
18. Reports: The Nominating Committee, 1977
19. Reports: Plan Development Committee, 1977-1980
20. Reports: Public Health Committee, 1976
21. Reports: Regional Environmental and Public Health Committee, 1976, 1977
22. Reports: Regional Environmental and Public Health Committee, 1978
23. Reports: Regional Environmental and Public Health Committee, 1989, 1980
24. Newsletters: HPA Newsletter, 1975-1980
25. Newsletters: Miscellaneous, 1976-1980
26. Newsletter: Health Planning Letter, 1977-1979
27. Newsletters: Group Health News, 1978
28. Newsletters: Decision Maker, 1978, 1979
29. Newsletters: Today April-Oct. 1979
30. Newsletters: Health Planning Newsletter Aug.-Oct. 1980

Manuscripts by Subject | Miscellaneous Collections