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Introduction/History | Record Group/Series Description | Inventory
Introduction/History
The Association for Student Judicial Affairs donated their archives to the Center for Archival Collections in March 1993 to
be part of the National Student Affairs Archives. Additional donations of records occur annually and the collection now stands
at twenty cubic feet of material, dating from its establishment in 1987 to the present. The collection is comprised of board
minutes and agenda items, officer correspondence, financial reports and budgets, membership handbooks, committee files, conference
and institute planning files and programs, publications, photographs and videos. No restrictions exist on the research use
of the collection and copying is permitted for administrative and scholarly purposes. The collection was arranged and finding
aid written by Ann Bowers, National Student Affairs Archivist, in October 2005.
In January 1987, Don Gehring organized a meeting of attendees at the Stetson University Law and Higher Education conference
interested in establishing a professional organization to serve the needs of campus judicial officers. A steering committee
was formed to develop a constitution and begin organizing such an association. By 1988, the first formal meeting was held,
officers elected, and the name, Association for Student Judicial Affairs, approved. By 1989, the first annual conference was
held in Clearwater Beach, Florida. Due to the growth of the organization, in 1991, the Board of Directors established a central
office at Texas A & M University. In 1993, the first summer Campus Judicial Affairs Training Institute was held at Bowling
Green State University and in 1994, it was named for Don Gehring. ASJA now includes a membership of over 1200 members in the
United States and Canada and draws about 600 participants at its annual conferences. For more information about ASJA, please
see its web site at: http://asja.tamu.edu.
Record Group/Series Description
The Association for Student Judicial Affairs collection is organized into 13 record groups: Board of Directors; Subject Files
and Officer Correspondence; Circuit Representatives; Treasurer's Reports and Budgets; Membership; Committees, Task Forces
and Inter-Associations; Conferences; Institutes; Studies; Publications; Media; and Artifacts.These Record Groups are divided
into Record Series which are described below
Board of Directors
Organizational Papers
1987-1988
Arranged chronologically
Includes correspondence, minutes and conference planning files regarding the establishment of ASJA.
Minutes and Agenda Items
January 1987-November 2001, February 2003, March-June 2004
Arranged chronologically
Includes Board of Directors' meeting minutes, reports, and correspondence
Manuals
1992, 1994-2001
Arranged chronologically
Includes policy manuals and leadership team manuals. Manuals include ASJA policies and procedures for officers, circuit representatives
and committee chairs.
Subject Files/Officer Correspondence
Central Office
1998-1999
Arranged chronologically
Includes documents on staff
Ohio Amicus (United States v. The Miami University)
2000
Legal documents pertaining to case about student discipline records and access under FERPA
Strategic Planning
1991-1992, 1995, 1999
Arranged chronologically
Includes files documenting the strategic planning process and the strategic plans for ASJA.
Video Sales/Procedures
1996, n.d.
Arranged chronologically
Includes procedures and financial report for the sale of conference and institute videos.
Officer Correspondence
November 1986-1992, July-August 1998, 1999-2001
Arranged chronologically.
Includes correspondence mostly of the ASJA president to and from other officers and committee chairs.
Circuit Representatives
Correspondence and Reports
December 1987-1999
Arranged chronologically
Includes correspondence and reports from the ASJA circuit representatives to the Board of Directors. Also includes information
on regional conferences and workshops.
Treasurer Reports and Budgets
Financial Reports and Budgets
1988-2003
Arranged chronologically
Includes monthly and annual financial reports and budgets provided to the Board of Directors. Some financial information will
also appear in the Board of Directors minutes and agenda items.
Membership
Rosters, Directories and Handbooks
1988-2002
Arranged chronologically
Includes membership lists, published directories providing contact information for each member, and handbooks which include
the directory, ASJA constitution, policies and officer list.
Resource Directory
1994-1995
Includes a published listing of selected members and their areas of expertise.
Membership Committee Files
1988-1992, 1996, 1998-2001
Arranged chronologically
Includes correspondence of the membership chair with officers and members
Committees/Task Forces/Inter-Associations
Committee/Task Force/Inter-Association Files
1987-2001, 2005
Arranged alphabetically by name and chronologically within each file
Includes minutes, correspondence, reports of the ASJA committees and task forces, such as awards, financial, legislative issues,
nominating, research, and resolutions. Also includes reports and correspondence from liaisons with other associations, such
as the Council for the Advancement of Standards.
Conferences
Annual Conference Programs and Planning Files
February 1988-
Arranged chronologically
Includes the registration and programs for each of the annual conferences beginning with the first one offered in 1989. Also
may include the planning files of the conference committee-reports, correspondence, budgets.
Other Conference Files
1987, 1989-1995, 1998-2001, 2005
Arranged by conference and chronologically within the file
Includes programs and some correspondence from the Stetson Conference on Law and Higher Education and the University of Vermont
Conference on Legal Issues in Higher Education
Institutes
Donald D. Gehring Campus Judicial Affairs Institute
1992-
Arranged chronologically
Includes the planning files, programs and training materials for the summer training institute sponsored by ASJA. Named for
Gehring in 1995.
Studies
Campus Discipline System Survey
February 1988
Includes printouts of tables from the survey.
National Baseline Study on Campus Sexual Assault
1996, 1998-2000
Includes correspondence, final report and most of the surveys received
Publications
The State of Student Judicial Affairs: Current Forces And Future Challenges
1998
Publication produced for the 10th anniversary of ASJA.
Law and Policy Reports
2001-
Arranged chronologically
Newsletter format providing commentary on current information on student conduct and student development
Newsletter
Summer 1988-
Arranged chronologically
Newsletter of ASJA includes articles on conferences and institutes, president's messages, reports of committees and circuits
and other timely information for ASJA members.
Media
Photographs
1992-2003
Arranged by subject
Includes photographs (and a few negatives) of Board of Directors meetings, conferences and institutes. Also includes photographs
(some with resumes) of the ASJA leaders in 1999.
Disks
n.d.
Includes computer disks with logo and address images.
Videos
1992-2000
Arranged chronologically and by subject
Includes videos of sessions from ASJA annual Conferences and Summer Training Institutes. Detailed listing of videos included
in box/folder Inventory.
Artifacts
Posters
1998
Posters documenting the early history of ASJA.
Conference artifacts
1994, 1995
Includes t-shirt and visor.
Inventory
Board of Directors
Box 1: Board of Directors
Folder
- Organizational papers, 1987-1988
- Board of Directors minutes and agenda items January-September 1987
- Board of Directors minutes and agenda items January-March 1988
- Board of Directors minutes and agenda items January-November 1989
- Board of Directors minutes and agenda items January-November 1990
- Board of directors minutes and agenda items January-May 1991
- Board of Directors minutes and agenda items June 1991
- Board of Directors minutes and agenda items July-December 1991
Box 2: Board of Directors
Folder
- Board of Directors minutes and agenda items January-April 1992
- Board of Directors minutes and agenda items May-December 1992
- Board of Directors minutes and agenda items January-June 1993
- Board of Directors minutes and agenda items July-October 1993
- Board of Directors minutes and agenda items January-March 1994
- Board of directors minutes and agenda items April-December 1994
Box 3: Board of Directors
Folder
- Board of Directors minutes and agenda items February-April 1995
- Board of Directors minutes and agenda items June-December 1995
- Board of Directors minutes and agenda items February-October 1996
- Board of Directors minutes and agenda items January-December 1997
- Board of Directors minutes and agenda items February 1998
- Board of directors minutes and agenda items June 1998
Box 4: Board of Directors
Folder
- Board of Directors minutes and agenda items February 1999
- Board of Directors minutes and agenda items April-December 1999
- Board of Directors minutes and agenda items January-February 2000
- Board of Directors minutes and agenda items April-August 2000
- Board of Directors minutes and agenda items October-December 2000
- Board of Directors minutes and agenda items January-November 2001
- Board of Directors minutes and agenda items February 2003, March-June 2004
Box 5: Board of Directors
Folder
- Board of Directors Policy Manual, 1992
- Board of Directors Policy Manual, 1994-1995
- Board of Directors Manual, June 1996
- Board of Directors Manual, June 1997
- Board of Directors Manual, February 1998
- Board of Directors Manual, June 1998
- Board of Directors Manual, February 1999
- Board of Directors Leadership Team Manual, 1999-2000
- Board of Directors Manual, May 2000
- Board of Directors Manual, October 2000
- Board of Directors Manual, January 2001
- Board of Directors Manual, June 2001
- Board of Directors Leadership Manual, November 2001
Subject Files/Officer Correspondence
Box 1: Subject Files/Officer Correspondence
Folder
- Central Office-staffing, 1998-1999
- Ohio Amicus (United States v. The Miami University, 2000
- Strategic Planning, 1991-1992, 1995, 1999
- Video Sales/Procedures, 1996, n.d.
- Officer correspondence, November 1986-1987
- Officer correspondence, 1988
Box 2: Subject Files/Officer Correspondence
Folder
- Officer correspondence, 1989
- Officer correspondence, 1990
- Officer correspondence, 1991
- Officer correspondence, 1992
- Officer correspondence, July-August 1998
- Officer correspondence, 1999
- Officer correspondence, 2000
- Officer correspondence, 2001
Circuit Representatives
Box 1: Circuit Representatives
Folder
- Circuit Representative correspondence/reports December 1987-1991
- Circuit Representative correspondence/reports 1992
- Circuit Representative correspondence/reports 1993-1994
- Circuit Representative correspondence/reports 1995-1999
Treasurer Reports/Budgets
Box 1: Treasurer Reports/Budgets
Folder
- Treasurer's budgets, financial reports, correspondence, 1988-1993
- Treasurer's budgets, financial reports, correspondence, 1994-1997
- Treasurer's budgets, financial reports, correspondence, 1998-2000
- Treasurer's budgets, financial reports, correspondence, 2001-2003
Membership
Box 1: Membership
Folder
- Membership Roster, April 1988
- Membership Directory, 1989-1990
- Membership Roster, January 1991
- Membership Directory, 1991-1993
- Membership Directory and Circuit members, 1992-1993
- Membership Directory, 1993-1994
- Membership Directory, 1994-1995
- Membership Directory, 1995-1996
- Membership Handbook, 1996-1997
Box 2:Membership
Folder
- Membership Handbook, 1997-1998
- Membership Handbook, 1998-1999
- Membership Handbook, 2000-2001
- Membership Handbook, 2001-2002
- Membership-Resource Directory, 1994-1995
- Membership-committee, 1988-1992, 1996, 1998-2000
- Membership-legal issues, 2000-2001
Committees/Task Forces/Inter-Associations
Box 1: Committees/Task Forces/Inter-Associations
Folder
- Alternate Dispute Resolution Committee, 1997-1999
- Awards Committee, 1989-1994, 1998-99
- Awards Committee-Dissertation of Year Assessing the Effectiveness of Campus Judicial Systems In Doctoral Institutions, Edmund.
E. "Gene" Fitch, Jr., 1998
- Bylaws Committee, n.d.
- Consortium on Governmental Relations for Student Affairs, 1999-2001
- Constitutional Review Committee, 1987-1989, 1993-1994, 1998-1999
- Consulting Network Committee, 1994-1996, Jan. 2000
- Council for the Advancement of Standards Liaison, 1988-1993, 1997-2001
- Diversity Committee, 1997-1998, 2005
- Ethics Statement Committee, 1991-1993, 1997-99
Box 2: Committees/Task Forces/Inter-Associations
Folder
- Finance Committee, 1994-1996, 1999
- Greek Issues, 1999-2000
- Inter-Association Task Force on Campus Alcohol and Other Substance Abuse, 1989-1990, 1992-1993, 1996, 1999-2001
- Inter-Association Task Force on Disciplinary Dismissal and Student Transcripts, 2000-2001
- Joint Statement on Rights and Freedoms of Students, 1989-1990
- Legislative Issues Committee, 1994, 2000
- Member Council, 2000-2001
- Model Policy Committee, 1999-2000
- Newsletter Committee, 1999-2001
- Nominating/Elections Committee, 1988-2001, 2005
- Research Committee, 1988-1990
- Research Committee, 1991
- Research Committee, 1992
Box 3: Committees/Task Forces/Inter-Associations
Folder
- Research Committee, 1992-1994, 1998-2001
- Research Committee-University of Virginia Honor System review, 1990
- Resolutions Committee, 1997, 2001
Conferences
Box 1: Conferences
Folder
- First Annual Conference-1989, February 1988-March 1989
- Second Annual Conference-1990, February 1989-May 1990
- Third Annual Conference-1991, July 1990-January 1991
- Fourth Annual Conference-1992, February 1991-March 1992
- Fifth Annual Conference-1993, June 1992-February 1993
- Sixth Annual Conference-1994, March 1993-May 1994
- Seventh Annual Conference-1995, March 1994-February 1995
Box 2: Conferences
Folder
- Eight Annual Conference-1996, August 1995-February 1996
- Ninth Annual Conference-1997, January-February 1997
- Tenth Annual Conference-1998, February 1998
- Eleventh Annual Conference-1999, February 1999
- Twelfth Annual Conference-2000, February 2000
Box 3: Conferences
Folder
- Thirteenth Annual Conference-2001 February 2001
- Fourteenth Annual Conference-2002 February 2002
- Fifteenth Annual Conference-2003 February 2003
- Seventeenth Annual Conference-2005 February 2005
Box 4: Conferences
Folder
- Stetson Conference-Law and Higher Education, 1987, 1989-1995, 2001
- University of Vermont-Legal Issues in Higher Education, 1998-2000, 2005
- Miscellaneous conferences, workshops, web seminars, 2005
Institutes
Box 1: Institutes
Folder
- Summer Institute for Student Judicial Officers July 1992
- Summer Institute for Student Judicial Officers July 1993
- Summer Institute for Student Judicial Officers June 1994
- Donald D. Gehring Campus Judicial Affairs Institute June-July 1995
Box 2: Institutes
Folder
- Donald D. Gehring Campus Judicial Affairs Institute, June 1996
- Requests for proposals to host the Gehring Institute, September 1996
- Donald D. Gehring Campus Judicial Affairs Institute, June 1997
- Donald D. Gehring Campus Judicial Affairs Institute, June 1998
- Donald D. Gehring Campus Judicial Affairs Institute, June 1999
- Donald D. Gehring Campus Judicial Affairs Institute, June 2000
Box 3: Institutes
Folder
- Donald D. Gehring Campus Judicial Affairs Institute June 2001
- Donald D. Gehring Campus Judicial Affairs Institute June 2002
- Donald D. Gehring Campus Judicial Affairs Institute June 2003
(Basic Judicial Track, Intermediate Judicial Track, Mediation Track)
- Donald D. Gehring Campus Judicial Affairs Institute June 2004
(Basic and Intermediate Tracks)
Studies
Box 1: Studies
Folder
- Campus Discipline System Survey tables, February 1988
- National Baseline Study on Campus Sexual Assault: Adjudication of Sexual Assault Cases Report, 2000
- National Baseline Study on Campus Sexual Assault: Surveys 1-83, 2000
Box 2: Studies
Folder
- National Baseline Study on Campus Sexual Assault: Surveys 501-551, 2000
- National Baseline Study on Campus Sexual Assault: Surveys 602-635 and those not included, 2000
Publications
Box 1: Publications
Folder
- The State of Student Judicial Affairs: Current Forces and Future Challenges, 1998
- Law and Policy Reports, January-December 2001
- Law and Policy Reports, January-December 2002
- Law and Policy Reports, January-December 2003
- Law and Policy Reports, January-December 2004
- Law and Policy Reports, January 2005-
Box 2: Publications
Folder
- Newsletter (Volume 1), Summer 1988-January 1989
- Newsletter (Volume 2), April 1989-April 1990
- Newsletter (Volume 3), Summer 1990-Summer 1992
- Newsletter (Volume 4), Fall 1992-Fall 1993
- Newsletter (Volume 5), Winter 1994-Summer 1995
- Newsletter (Volume 6), Fall 1995-Summer 1996
- Newsletter (Volume 7), Fall 1996-Summer 1997
- Newsletter (Volume 8), Fall 1997-Spring 1998
- Newsletter (Volume 9), Summer/Fall 1998-Summer 1999
- Newsletter (Volume 10-issue 2), Winter 2000
- Newsletter (Volume 11-issue 1), Spring 2001
- Newsletter (Volume 12-issue 1), Fall 2001
- Newsletter (Volume 13-issue 1), Summer 2002
- Newsletters, Spring 2003, Fall 2003, Fall 2004, Fall 2005-
Media
Box 1: Media
Folder
- Photographs-Summer Board Meeting, 1992
- Photographs-Fall Board Meeting, 1994
- Photographs and negatives-Conference, 1994
- Photographs-Gehring Training Institute, 1997
- Photographs-Gehring Training Institute, 2003
- Photographs/resume-Liz Baldizan, 1999
- Photograph-W. John Bentley, 1999
- Photograph-Lee Bird, 1999
- Photograph-Larry Bolles, 1999
- Photograph and resume-Jennifer Buchanan, 1999
- Photograph-Gary Dickstein, 1999
- Photograph-Donald Dudley, 1999
- Photograph-Kathleen Farrell, 1999
- Photograph-Charles Green, 1999
- Photograph and resume-Betty Hackett, 1999
- Photograph and resume-Jesus Hernandez, 1999
- Photograph-Lloyd (Skip) Howe, 1999
- Photograph and resume-Kay Nielson, 1999
- Photograph and resume-Mary Olson, 1999
- Photograph-Becky Robertson, 1999
- Photograph-Ellen Schoeck, 1999
- Photograph-Candace Stayton, 1999
- Disks with Logo and Address, n.d.
Box 2: Media--Videos
- Fourth Annual Conference, February 1992
--William Kaplin
--Point-Counter Point/Diane Geraghty and Kent Weeks
--Dr. Joseph Beckham
- 1993 ASJA Conference
--Warren Bryan Martin (3 tapes)
- Campus Judicial Affairs Institute, July 11-14, 1993
--Working With Campus Police to Comply with the Federal Campus Security Act
--Developing and Revising a Campus Code to Withstand Judicial Scrutiny
--Minimizing Campus Crime by Regulating Social Events
--Campus Judicial Process: Purposes and Differences from Criminal Process (2 tapes)
--Hazing: Legal Implications of Furek v. University of Delaware
--Legal Distinctions Between Judicial Affairs at Public and Private Colleges
--Legal and Ethical Issues in Responding to Campus Hate Speech
--Computerized Judicial Systems
--Consulting with Legal Counsel
--Training Judicial Boards
--The Notice and Hearing Process
--Violations of Academic Integrity
--Legal and Ethical Issues in Date Rape Cases
--Campus Discipline as an Opportunity for Moral Development
- 1994 ASJA Conference
--Welcome and Plenary Session, Sharon Whittaker
--Keynote, Dr. Andrea Parrot
--Business Meeting
--Plenary Session, Dr. E.T. (Joe) Buchanan
--Plenary Session, Charles F. Carletta, Esq.
--Plenary Session, Dr. Frank Hale, Jr.
- Summer Judicial Affairs Institute, June 15-18, 1994
--Sexual Assault and Harassment
--Record Keeping in Disciplinary Cases
--Pros and Cons of Different Judicial Systems
--The Process That's Due
--Judicial Affairs for Greek Letter Organizations
--Academic Integrity
--Social Event Policies
--Mediation Training
--Hate Speech on Campus
--Responding to Media
--Training Judicial Board to Resolve Sexual Assault
--Campus Judicial Systems
--Students with Mental Disorders
--Dealing with Released Felons on Campus
Box 3: Media--Videos
- 1995 ASJA Conference
--Plenary Session, Dr. Margaret Barr
--Plenary Session, Glen E. Kraemer (2 tapes)
- Gehring Campus Judicial Affairs Institute, June 28-July 1,1995
--Computerized Judicial Systems and Database Options for Maintaining Records
--Student Use and Misuse of Computers (Part II only)
--Intercultural Communication in the Judicial Process (2 tapes)
--The Dilemma of Being an Athlete
--Revising A Campus Judicial Code
--Security Measurer to Protect Judicial Affairs Officers
--Peer Group Programs Which Help Prevent Drug and Alcohol Abuse (2 tapes)
--Hate Speech and Hate Behavior on Campus
- Gehring Campus Judicial Affairs Institute, June 1996
--Complying with legal Requirements and Legislative Mandates (2 tapes)
--Freedom of Expression and the Electronic Campus (2 tapes)
- 1997 ASJA Conference
--Keeping Up With Change: Student Conduct Code Review and Revision (Tape One and Tape Two)
--Designing, Implementing and Analyzing the Effectiveness of a Disciplinary Program (Tape One and Tape Two)
--Let the Flames Begin
--Peer Harassment
--Honor Codes
--So You Are Thinking About an Honor System
--Crisis Management
--I.A.C.L.E.A. Recommendations
--Plenary Speaker, Dr. Robert O'Neil, Free Speech and Cyberspace
--Plenary Speaker, Dr. Joe Buchanan, Annual Case Review
- Bonfire Commission Report, n.d.
- Sexual Assault Video, n.d.
- Effective Approaches to Adjudicating Cases of Sexual Assault, n.d.
- Conference Speaker-backgrd interview for residence hall students, n.d.
Box 4: Media--Videos
- Donald Gehring Campus Judicial Affairs Training Institute, June 1997
--Due Process (parts one and two)
--The Code (parts one and two)
--Laws and Mandates (parts one and two)
--Forms of Adjudication (parts one and two)
--Student Development (part one)
--Issues of Diversity (parts one and two)
--Ethics and Integrity (parts one and two)
--Decision making (parts one and two)
--Politics and Governance (parts one and two)
--Record Keeping (parts one and two)
- ASJA Conference, 1998
--Ed Stoner
- Donald Gehring Campus Judicial Affairs Training Institute, June 1998
--Due Process
--Student Development Theory (part A and B)
--Applicable Laws and Mandates
--Forums of Adjudication
--Drafting/Crafting a Code (part A and B)
--Decision Making
--Ethics and Professional Integrity
--Issues of Diversity (part A and B)
Box 5: Media--Videos
- Donald Gehring Campus Judicial Affairs Training Institute (continued), June 1998
--Political Climate/University Governance (part A and B)
--Record Keeping
- ASJA Conference, 1999
--Father Shanks (2 tapes)
--Kimbrough (2 tapes)
--Ed Stoner
- ASJA Conference, 2000
--Opening Session
--The Shape of FERPA
--Morning Session (February 4th)
--Morning Session (February 6th)
Oversize Box 1
- Posters: The Association for Student Judicial Affairs: A Historical Montage, 1998
- T-Shirt from 1994 Conference
- Visor from 1995 Conference
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