| |
Introduction/History | Record Group/Series Description | Inventory
Introduction/History
The Association of Fraternity Advisors donated their archives to the Center for Archival Collections in December of 1983,
to be part of the National Student Affairs Archives. Additional donations of records occur periodically. The collection is
comprised of board minutes, by-laws, former officer files, regional association reports, conference files, financial records,
committee files, publications and photographs, dating largely from 1976 to the present. No restrictions exist on the research
use of the collection and copying is permitted for administrative and scholarly purposes. The collection was arranged and
finding aid written by W. Alex Smith, archival assistant, in July 2006.
The Association of Fraternity Advisors was founded in 1976 as an organization which gave individuals concerned with the fraternity/sorority
movement an avenue for professional growth and development. Growing quickly, AFA began developing the first of many position
statements, one on alcohol and one on hazing, holding conferences and publishing a newsletter. Eventually AFA developed a
code of ethics for professionals working with fraternities and sororities on college campuses.
Today, as it was at its inception, the AFA's mission is to enhance its members' ability to create fraternity and sorority
experiences that positively affect students, host institutions and communities. This mission is undertaken by the AFA's five
regions. These five regions provide cooperation and professional stimulation to the fraternities and sororities of the US
and Canada. (AFA Standard Operating Procedures Manual)
More information about the AFA can be found on their website at www.fraternityadvisors.org.
Record Group/ Series Description
The Association of Fraternity Advisors collection is organized into ten record groups: Proceedings, Officer Files, State/Regional
Associations, Financial, Committees, Task Forces/Special Projects, Conferences, Liaisons/Inter-Associational Files, Publications,
Audio-Visuals/Artifacts. These record groups are divided into record series which are described below.
Proceedings
Constitutions/Bylaws/Articles of Incorporation
1979-2005
Arranged chronologically
Includes constitutions, bylaws, revisions and amendments. Also includes legal counsel correspondence pertaining to tax exempt
status, changes to the bylaws and other issues such as copyright.
Resolutions/Position Statements
1979-2000, n.d.
Arranged chronologically
Includes resolutions and position statements on policies and issues pertaining to AFA.
History
1976-2003
Arranged chronologically
Includes files documenting the establishment and history of AFA and the establishment of the central office.
Procedures/Standards Manuals
1982-2005
Arranged chronologically
Includes procedural manuals, standards, and code of ethics for AFA and its executive board and committees.
Strategic Planning/Goals
1994-2005
Arranged chronologically
Includes annual goals, strategic plan, and action plans for AFA.
Executive Committee/Board and Annual Meeting Minutes and Reports
1977-2005
Arranged chronologically
Includes minutes, reports, and correspondence documenting the activity of the executive committee/board and the administration
of AFA.
Rosters
1977-2007
Arranged chronologically
Includes executive committee/board rosters and lists of committee members.
Officer Files
Officer and Executive Board correspondence
1980-1993, 1995-1996, 1998-1999, 2001-2004, 2006
Arranged chronologically
Includes correspondence of past officers and members of the executive board. Most of the correspondence documents the activities
of the president.
State/Regional Associations
State Area Coordinator Handbook
1986-1990, n.d.
Arranged chronologically
Includes procedural manuals for the position of state area coordinator.
Regional Files
1981-2007
Arranged by Region
Includes reports, correspondence, programs and minutes documenting the activities of the five AFA regions and their regional
directors.
Financial Records
Tax exempt status file
1985-1986
Arranged chronologically
Includes correspondence and documents regarding the tax-exempt status of AFA.
Foundation Records
1992-1996, 2002-present
Arranged chronologically
Includes reports and minutes documenting the establishment and development of the AFA Foundation, Inc.
Task Forces/Special Projects
Task Forces/Special Projects
1982-2004
Arranged by Task Force or Project
Includes reports and correspondence relating to various task forces and special projects undertaken by the AFA.
Committees
Committees
1978-2007
Arranged alphabetically by committee
Includes reports, minutes and correspondence from the various committees established by AFA to conduct its business.
Conferences
Conferences
1977-Present
Arranged chronologically
Includes programs, minutes, reports, correspondence, and evaluations of AFA conferences.
Liaisons/Inter-Associational Files
Liaisons/Inter-Association Files
1977-2006
Arranged by Association
Includes reports, correspondence and administrative files on a wide range of organizations and their interaction with AFA.
Publications
Newsletters
1973-present
Arranged chronologically
Includes copies of the AFA's newsletter.
Publications
1980s-present
Arranged by title
Includes copies of guides, monographs, membership brochures and other publications published by AFA. Also includes the printed
pages of the AFA website in 2005.
Journals
2005-present
Arranged chronologically
Includes copies of the AFA Journal, Oracle
Audio-Visual/Artifacts
Cassette Tapes
1981, 1986-1990, 1992-1993
Arranged chronologically
Includes tapes of board meetings, annual business meetings and conference presentations.
Slides
1979-1986
Arranged chronologically
Includes a slide show completed for the 10th anniversary and slides depicting people at various conferences. Most are identified.
Photographs
1981-2000 (scattered dates)
Arranged chronologically
Includes photographs of AFA functions, members, and events. Most are identified.
Artifacts
1977-1981, 1989, n.d.
Arranged in one oversize box
Includes a plaque thanking AFA for its contribution to CAS, conference sweatshirts, t-shirt, and book bag, AFA pins and a
scrapbook on AFA's history.
Inventory
Record Group: Proceedings
Box 1
- Constitutions and Bylaws (with amendments), 1979-1985
- Constitutions and Bylaws (with amendments), 1986-1996, 2000, 2001, 2005
- Articles of Incorporation/Foundation bylaws, 1984, 1992
- Resolutions and Statements, 1979-2000, n.d.
- Legal Counsel, 1983-1992
- Standards/Code of Ethics, 1982, 2001, 2005, n.d.
- Procedures Manual, 1985
- Procedures Manual, 1992, 1993, 1994, 1995-96, 1999-2001, 2005
- Executive Board Manual, 1999, 2001
- Goals, 1994-1998
Next to Box 1: Notebooks providing details on the strategic 2000-2005 plan development
Box 2
- AFA establishment, 1976-1980
- Central Office establishment, 1991-1993
- History of AFA, 1973-2003
- Executive Committee/Annual meeting minutes, 1977
- Annual meeting minutes/reports, November 1978
- Annual meeting minutes/reports, November 1979
- Executive Committee meeting minutes/reports, July 1980
- Executive Committee meeting minutes/reports, December 1980
- Annual meeting minutes/reports, December 1980
- Executive Committee meeting minutes/reports, July 1981
- Executive Committee meeting minutes/reports, December 1981
- Annual meeting minutes/reports, December 1981
Box 3
- Executive Committee meeting minutes/reports, May 1982
- Executive Committee meeting minutes/reports, November-December 1982
- Annual meeting minutes/reports, December 1982
- Executive Committee meeting minutes/reports, May 1983
- Executive Committee meeting minutes/reports, November-December 1983
- Annual meeting minutes/reports, December 1983
- Executive Board meeting minutes/reports, July 1984
- Executive Board meeting minutes/reports, November-December 1984
- Annual meeting minutes/reports, November 1984
Box 4
- Executive Board meeting minutes/reports, March 1985, June 1985
- Executive Board meeting minutes/reports, November-December 1985
- Annual meeting minutes/reports, December 1985
- Executive Board meeting minutes/reports, June-July 1986
- Executive Board meeting minutes/reports, December 1986
- Annual meeting minutes, December 1986
Box 5
- Executive Board meeting minutes/reports, June 1987
- Executive Board meeting minutes/reports, November-December 1987
- Annual meeting minutes/reports, December 1987
- Executive Board meeting minutes/reports, June 1988
- Executive Board meeting minutes/reports, November-December 1988
- Annual meeting minutes/reports, December 1988
Box 6
- Executive Board meeting minutes/reports, June 1989
- Executive Board meeting minutes/reports, November-December 1989
- Annual meeting minutes/reports, December 1989
- Executive Board meeting minutes/reports, June 1990
- Executive Board meeting minutes/reports, November-December 1990
- Annual meeting minutes/reports, December 1990
- Executive Board meeting minutes/reports, May-June 1991
Box 7
- Executive Board meeting minutes/reports, December 1991
- Annual meeting minutes/reports, December 1991
- Executive Board meeting minutes/reports, May 1992
- Executive Board meeting minutes/reports, November-December 1992
- Annual meeting minutes/reports, December 1992
- Executive Board meeting minutes, May 1993
- Executive Board meeting minutes, November-December 1993
- Annual meeting minutes/reports, December 1993
- Executive Board meeting minutes/reports, June 1994
- Executive Board meeting minutes/reports, November-December 1994
- Annual meeting minutes, December 1994
Box 8
- Board meeting minutes/reports, June 1995
- Executive Board meeting minutes/reports, November-December 1995
- Annual meeting minutes, December 1995
- Executive Board meeting minutes, February 1996
- Executive Board meeting minutes/reports, June 1996
- Executive Board meeting minutes/reports, December 1996
- Annual meeting minutes, December 1996
- Executive Board meeting minutes/reports, February 1997
Box 9
- Executive Board meeting minutes/reports, June 1997
- Executive Board meeting minutes/reports, December 1997
- Annual meeting minutes, December 1997
- Executive Board meeting minutes, February 1998
- Executive Board meeting minutes/reports, June 1998
- Executive Board meeting minutes/reports, December 1998
- Executive Board meeting minutes/reports, March 1999
Box 10
- Executive Board meeting minutes/reports, June 1999
- Executive Board meeting minutes/reports, November 1999
- Annual meeting minutes, December 1999
- Executive Board meeting minutes/reports, February 2000
- Executive Board meeting minutes/reports, July 2000
- Executive Board meeting minutes/reports, November-December 2000
- Annual meeting minutes, December 2000
Box 11
- Executive Board meeting minutes/reports, April 2001
- Executive Board meeting minutes/reports, June 2001
- Executive Board meeting minutes/reports, November 2001
- Annual meeting minutes, December 2001
- Executive Board meeting minutes/reports, February-June 2002
- Executive Board meeting minutes/reports, July-December 2002
- Executive Board meeting minutes/reports, March-July 2003
- Executive Board meeting minutes/reports, February-December 2004 (scattered dates)
- Executive Board meeting minutes/reports, February-December 2005 (scattered dates)
Box 12
- Board Rosters, 1977-1978, 1981, 1983-1987, 1989
- Board Rosters, 1990-1992, 1994-1996, 2001-2007
Record Group: Officer Files
Box 1
- Officer and executive committee correspondence, 1980
- Officer and executive committee correspondence, 1981
- Officer and executive committee correspondence, 1982
- Officer and executive board correspondence, 1983
- Officer and executive board correspondence, 1984
Box 2
- Officer and executive board correspondence, 1985
- Officer and executive board correspondence, 1986
- Officer and executive board correspondence, January-June 1987
- Officer and executive board correspondence, July-December 1987
Box 3
- Officer and executive board correspondence, January-June 1988
- Officer and executive board correspondence, July-December 1988
- Officer and executive board correspondence, January-May 1989
- Officer and executive board correspondence, June-November 1989
- Officer and executive board correspondence, 1990
- Officer and executive board correspondence, 1991
Box 4
- Officer and executive board correspondence, January-May 1992
- Officer and executive board correspondence, June-December 1992
- Officer and executive board correspondence, January-May 1993
- Officer and executive board correspondence, June-December 1993
(no correspondence for 1994-some may be with Board minutes/reports)
- Officer and executive board correspondence, 1995
Box 5
- Officer and executive board correspondence, 1996
(no correspondence for 1997-some may be with Board minutes/reports)
- Officer and executive board correspondence, 1998
- Officer and executive board correspondence, January-May 1999
- Officer and executive board correspondence, June-November 1999
- Officer and executive board correspondence, 2001-2004, 2006
Record Group: Regional Associations
Box 1
(Reports and other documents may also be with the Executive Board files. Regional files may contain correspondence, reports,
newsletters, conference information)
- State Area Coordinators Handbook, 1986-1990, n.d.
- Northeastern Region files, 1981-1986, 1994-1996
- Northern Region files, 1994-1995
- Eastern Region files, 1987-1991, 1994
- Southeastern Region files, 1981-1987
- Southern Region files, 1988-1992, 1995
- Southern Region-Texarkoma files, 1993-1996
- Western Region files, 1981-1988
Box 2
- Western Region files, 1989-1990
- Western Region files, 1991-1996 (sc.)
- Mid-American Region files, 1982, 1983, 1984, 1986-1988
- Mid-American Region files, 1989-1991
- Mid-American Region files, 1992-1993
- Mid-American Region files, 1994
Box 3
- Mid-American Region files, 1995
- Mid-American Region files, 1996
- Region One files, 1999, 2001
- Region Two files, 1998-1999
- Region Three files, Dec. 1998-1999, 2002, 2008
- Region Four files, 1999-2000, 2003
- Region Five files, 1999, 2001
Record Group: Financial/Foundation
(Most financial reports are located with the Executive Board minutes)
Box 1
- Tax exempt status file, 1985-1986
- Foundation, 1992-1996, December 2002-February 2004, 2007-
Record Group: Committees
Box 1
- Awards, 1980-1987
- Awards, 1988
- Awards, 1989
- Awards, 1990
- Awards, 1991
- Awards, 1992
Box 2
- Awards, 1993
- Awards, 1994
- Awards, 1995
- Awards, 1996-1998
- Awards, 1999
- Awards, 2000
Box 3
- Awards, 2001
- Awards, 2002
- Awards, 2003
- Information Services and Current Affairs, 1981-1982
- Information Services and Current Affairs, 1983
- Information Services and Current Affairs, December 1984-1985
- Information Services and Current Affairs, 1986
Box 4
- Information Services and Current Affairs, 1987
- Information Services and Current Affairs, 1988
- Current Affairs, 1989-1990
- Current Affairs, 1991
- Current Affairs/Issues, 1992-1993, 2000
- Information Services, 1990-1993
- Membership, 1978-1979
- Membership, 1980-1981
Box 5
- Membership, 1982-1983
- Membership, 1984-1985
- Membership, 1986
- Membership and Marketing, 1988-1989
- Membership and Marketing, 1990
- Membership and Marketing, 1991
- Membership Survey, 1991
- Membership and Marketing, 1992
- Membership and Marketing, 1993
Box 6
- Membership and Marketing, 1994-1995
- Membership and Marketing, 1996-1997
- Membership and Marketing, 1998-2002
- Membership and Marketing, 2003-
- Membership and Marketing-Affiliate Member Work Group, 2003-2004
- Professional Development Committee, 1978-1981
- Professional Development Committee, 1982-1984
- Professional Development Committee, 1985-1986
Box 7
- Professional Development Committee, 1987-1989
- Professional Development Committee, 1990
- Professional Development Committee, 1991
- Professional Development Committee, 1992-1993
- Professional Development Committee, 1996-1997
- Professional Development Committee, 2000
- Editorial Board-Newsletter, 1982-1987
- Editorial Board-Newsletter, 1988-1989
- Editorial Board-Newsletter, 1990-1992
Box 8
- Editorial Board-Greek Advisors Manual-correspondence, 1980-1985
- Editorial Board-Greek Advisors Manual-draft chapters, [1984]
- Editorial Board-Greek Advisors Manual-first draft and final copy (final copy in red notebook), 1985
Box 9 Committees (A-V)
- Assessment, 1981-1982
- Bylaws, 1979-1983
- Bylaws, 1985-1987, 1989-1992
- Bylaws and Resolutions (changes in 1994), 1993-1995
- Bylaws and Resolutions, 1996-1999
- Certification, 1983-1984
- Community Service, 1992-1993, 1999-1997, 1999, 2000
- Commuter Greek, 1987-1992
- Computer Usage, Dec. 1985-1986
- Core Competencies Work Group, Dec. 2002-June 2003
Box 10
- Diversity Issues, 1990-1993, 1996-1997, 1999, 2000
- Education and Research, 1990-1991
- Legal and Governmental Issues, 2000
- Long Range/Strategic Planning, 1985-1989, 1991, 1994-1995
- New Officer Education, 1984
- Nominations, 1979-1986
- Nominations, 1991-1992, 1994-1995, 1998, 2001-2004
- Risk Management, 1990-1993, 1995-1997, 1999-2000, 2005
- Resolutions, 1979-1982, 1987, 1990-1993
Box 11
- Student Development Issues (includes Internship Program information), 1988-1994, 1997-1998, 2000, 2005
- Substance Abuse, 1990-1993, 1997
- Volunteer Recognition, 1996-1997, 2003
Record Group: Task Forces/Special Projects
Box 1
- Expansion Task Force, 1983, 1990-1991
- Fireside Chats Assessment, 1998-2000
- Joint Statement Committee-Relationship, 1982-1986
General College Fraternities with Institutions of Higher Education
- Mentors Program, December 1988-1991
- Volunteers, 2004
Record Group: Conferences
Box 1
(Conference files may contain programs, reports, correspondence, evaluations, presentations, business meeting minutes)
- Conference files, 1977
- Conference files, 1978
- Conference files, 1979
- Conference files, 1980
- Conference files, 1981
- Conference files, 1982
- Conference files, 1983
- Conference files, 1984
- Conference files, 1985
- Conference files (10th Anniversary), 1986
Box 2
- Conference files, 1987
- Conference files, 1988
- Conference files, 1989
- Conference files, 1990
Box 3
- Conference files, 1991
- Conference files, 1992
- Conference files, 1993
- Conference files, 1994
- Conference files, 1995
Box 4
- Conference files (20th anniversary), 1996
- Conference files, 1997
- Conference files, 1999
- Conference files, 2000
- Conference files (25th anniversary), 2001
- Conference files, 2002
- Conference files, 2004
- Conference files, 2005
- Conference files, 2006, 2007
Record Group: Liaisons/Inter-Associations
Box 1
- Liaisons-general correspondence and reports, 1977, 1979-1981, 1984, 1989-1993
- American College Personnel Association, 1986, 1988-1993, 2000
- Association of College and University Housing Officers-International, 1992, 2000
- Association of College Unions International, 1988-1993, 2000-2001
- Association for Student Judicial Affairs, 2000-2002
- Advocates for National Greek Leadership/Education, 1990-1992
- Campus Alcohol and Other Substance Abuse, 1986-1987, 1991-1993, 1995
- Council for the Advancement of Standards, 1981-1986
- Council for the Advancement of Standards, 1987-1993
Box 2
- Coalition-Fraternity/Sorority Community Program Evaluation Project, 2006
- College Fraternity Editors Association, 1980-1983, 1985-1986
- Center for the Study of the College Fraternity, 1979-1982, 1985-93, 1999-01
- Fraternity Executives Association, 1979-1982
- Fraternity Executives Association, Dec. 1984-1987
- Fraternity Executives Association, 1988-1993, 1998-2002
- Freshmen Year Experience, 1992-1993
- GAMMA, 1987-1988, 1991-1993
Box 3
- Inter-Fraternity Academic Initiative, 1992
- Inter-Fraternity Institute Scholarship, 1979-1980
- Inter-Fraternity Roundtable, 1987, 199
- National Association for Campus Activities, 1979-January 1984
(formerly National Entertainment and Campus Activities Association)
- National Association for Campus Activities, December 1985-1989
- National Association for Campus Activities, 1990-1991
- National Association for Campus Activities, 1992-1995, 1999-2000
- National Association of Student Personnel Adm., 1984-1989, 1991-2000
- National Association of Women in Education, 1983-1993 (scattered)
Box 4
- National Interfraternity Conference, 1979-1986
- National Interfraternity Conference, 1987
- National Interfraternity Conference, 1988-1989
- National Interfraternity Conference, 1991-1995, 2000
- National Interfraternity Foundation, Inc., 1988-1989
Box 5
- National Panhellenic Conference, 1982-1986
- National Panhellenic Conference, 1987-1990
- National Panhellenic Conference, 1991
- National Panhellenic Conference, 1992-1995
- National Pan-Hellenic Council, Inc., 1979-1983, 1985-1989, 1991-1994, 2000
Record Group: Publications
Box 1
- Newsletter, 1973-1974
- Newsletter, 1974-1975
- Newsletter, 1975-1976
- Newsletter, 1976-1977
- Newsletter, 1977-1978
- Newsletter, 1978-1979
- Newsletter, 1979-1980
- Newsletter, 1980-1981
- Newsletter, 1981-1982
Box 2
- Newsletter, 1982-1983
- Newsletter, 1983-1984
- Newsletter, 1984-1985
- Newsletter, 1985-1986
- Newsletter, 1986-1987
Box 3
- Newsletter, 1987-1988
- Newsletter, 1988-1989
- Newsletter, 1989-1990
- Newsletter, 1990-1991
- Newsletter, "Perspectives" Jan-August 1992, March-June 1993, October, December 1996
- Newsletter, "Perspectives", February 1997-Fall 2001
Box 4
- Newsletter, “Perspectives” Winter 2002-Spring 2008
- Newsletter, “Perspectives” 2008-
Box 5
- Newsletter, “Essentials” March 2004-October 2005
- Newsletter, “Essentials” January-November 2006
- Newsletter, “Essentials” January -November 2007
- Newsletter, “Essentials” January-October 2008
- Newsletter, “Essentials” January 2009-
- Newsletter, “Association Update” June 2006-
Box 6
- Journal, “Oracle” Volume 1, #1, August 2005
- Journal, “Oracle” Volume 2, #1, February 2006
- Journal, “Oracle” Volume 2, #2, Sept. 2006
- Journal, “Oracle” Volume 3, #1, March 2008
- Journal, “Oracle” Volume 3, #2, August 2008
- Journal, “Oracle” Volume 4, #1, February 2009
- Journal, “Oracle” 2009-
Box 7
- Creating a Motivational Environment, 1992
- Deferred Rush: Resource Packet, 1993-1994
- Fraternity and Sorority Expansion, 1994
- Gender Differences: Are You Hearing What I Think I am Saying? 1995
- Advising Fraternities and Sororities, 1997
- Holiday Observance Resource Guide, 1999
- Greek Membership Development Inventory, n.d.
- National Multicultural Greek Council Resource Guide, 2009
- Membership brochures, 1980s-2007 (scattered dates)
Next to Box 7: Notebook of printed pages from web site, 2005
Record Group: Audio-Visuals/Artifacts
Box 1 (Cassette Tapes)
- Council of President's Meeting (Doug Lange-AFA President attending)December 12, 1981 (1 tape)
- Annual Business Meeting, December 6, 1985 (2 tapes)
- Executive Board Meeting, December 7, 1986 (3 tapes)
- Annual Banquet (10th Anniversary), December 1986 (2 tapes)
- Mid-year Executive Board Meeting, June 11-14, 1987 (13 tapes)
- Executive Board Meeting, Nov.30-Dec.1, 1987 (9 tapes)
- Annual Banquet, December 3, 1987 (1 tape)
- Annual Business Meeting, December 4, 1987 (1 tape)
- Executive Board meeting, December 6, 1987 (3 tapes)
- Mid-year Executive Board Meeting, June 9-11, 1988 (11 tapes)
- Executive Board Meeting, December 1988 (5 tapes)
Box 2 (Cassette Tapes)
- Executive Board Meeting, December 1988 (9 tapes)
- Annual Business Meeting, December 1988 (2 tapes)
- Mid-year Executive Board Meeting, 1989 (11 tapes)
- Executive Board Meeting, December 1989 (12 tapes)
- Mid-year Executive Board Meeting, 1990 (11 tapes)
Box 3 (Cassette Tapes)
- Executive Board Meeting, 1990 (12 tapes)
- Annual Business Meeting, 1990 (1 tape)
- Executive Board Meeting, Nov 30-31 and December 5, 1992 (13 tapes)
- Annual Business Meeting, December 5, 1992 (1 tape)
- Mid-year Executive Board Meeting, May 1993 (16 tapes)
Next to Box 3: Three binders of cassette tapes of programs at 1993 Conference
Box 4 (Slides)
- Slide Show for 10th Anniversary (2 slide trays) 1986
- Notebook of slides from conferences (most from 1981, 1982 and 1983 conferences), 1979-1984
Box 5 (Photographs)
- Attendees at FEA Annual Meeting-Doug Lange representing AFA, Philadelphia, July 1981
- AFA Conference, Kansas City, 1983
- AFA Conference Committee, Louisville, 1984
- AFA Executive Board Mid-Year meeting, Washington, D.C., 1985
- AFA Conference, St Louis (10th Anniversary), 1986
- AFA Conference, Dallas, 1987
- AFA Board and Committee members and award recipients, 1993-2000
Box 6 (Artifacts)
- Plaque-Thanks to AFA for contribution to CAS, 1989
- AFA Sweatshirt and T-shirt (1990 ex.)
- Two AFA pins
- AFA Book bag
- Scrapbook on history of AFA, 1977-1981
NSAA Bibliography | Education Bibliography
|
|
