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Introduction
Gifts in kind are essential for enriching the quality and range of the University Libraries’ collections. This is most true
when items are rare or unique. Bowling Green State University Libraries welcomes and solicits such gifts when items support
the teaching, research, and other collection needs of the University. Such materials are useful, enduring additions to its
resources. These include books, manuscripts, sound recordings, and other objects.
However, in many cases, collection managers will not add materials to the holdings for a variety of reasons, which may include:
duplication of existing titles, poor physical condition of the gift, or the materials do not fall under the collection scope
of the library. Gifts not selected for the library may be sold or recycled for the benefit of the library.
BGSU Libraries also accept funds for the purchase of items, which enhance existing collections and support BGSU instructional
and research programs. For more information about how to donate money, visit our Giving Opportunities page.
Associated Costs of Gifts
While the library values gifts in kind, there is a cost associated with the acceptance and processing of these materials.
At a midwest mid-sized public university researchers recently analyzed the costs involved in processing a major gift collection.
The gift, from an academic department on campus, contained 906 monographs. After reviewing the titles, 189 were added to the
library’s collection. The estimated cost of reviewing and processing this gift was approximately $2,200. Costs included in
this estimate were the salaries for the reviewing bibliographer, acquisitions librarian and support staff. Also included were
moving and supplies costs. Ballestron, John, and Philip C. Howze. "When a Gift is Not a Gift: Collection Assessment, Using
Cost-Benefit Analysis." Collection Management 30, no.(2005): 49-66.
Before making a decision to donate materials to the library, donors are encouraged to review our list of critical needs below.
This list is designed to help donors decide which materials are most appropriate for our collection. Donors of major gifts
are encouraged to establish a fund to help defray the costs of processing their gift.
Donating Materials to BGSU Libraries--Main Collections--Critical Needs
The Main collections in Jerome and Ogg Science Libraries of the University Libraries welcome gifts of materials in good condition.
We have critical needs and will accept the following types of materials for consideration to add to our collections:
Sciences and social sciences
Materials that support the teaching and research needs of BGSU students and faculty
Works published within the past three years
Scholarly treatments of topics
Collections of articles or edited works
Non-textbook materials, published within the past ten years, on quantitative and qualitative social science research methods
Humanities
Materials that support the teaching and research needs of BGSU students and faculty
Scholarly treatments of topics
Collections of articles or edited works
Literary and critical works in the following languages:
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- English
- Chinese
- French
- German
- Italian
- Japanese
- Russian
- Spanish
Literary fiction
Poetry
Drama
Collections of essays, letters, etc
Diaries
Art and photography books that include high quality reproductions of artists’ works
Not Sought
Outdated textbooks (more than three years old)
Popular magazines, with the exception of specific titles (see list)
Materials in poor conditions, torn, marked up, mildewed, moldy, malodorous
Scholarly journals which duplicate our holdings
Duplicate copies
Titles widely held in OhioLINK
How to Donate
Please contact the Collections Coordinator, Linda Brown (lbrown@bgsu.edu, 419-372-7894) if you have questions about your gift
of materials to the library or if you wish to donate more than 200 items (approximately 10 boxes). If you plan to donate a
large gift and are in northwest Ohio, a subject librarian may arrange to visit and review the collection before accepting
it.
If you want to deliver gift materials to the University Libraries, please call our Acquisitions Department (419-372-9826)
during business hours (Monday – Friday, 8:00 a.m. to noon, 1:00 p.m. to 5:00 p.m.) to make arrangements for your donation.
We ask donors to read and sign our Instrument of Gift before or with the delivery of their donation.
Donating Materials to BGSU Libraries--Specialized Collections
University Libraries Department of Archival Collections and Branches has developed policies for the solicitation and processing
of donated materials. If you have materials to donate to one of the UL specialized collections, please consult the pages below.
These pages include information about materials that the collections are interested in acquiring and who to contact.
Browne Popular Culture Library--Donations
Center for Archival Collections--Giving
Curriculum Resource Center--Collection Statement
CRC Contact: Sara Bushong, Head Librarian (419-372-7909), sbushon@bgsu.edu
Historical Collections of the Great Lakes--Giving
Music Library and Sound Recordings Archives--Collection Development Statement
MLSRA Contact: Susannah Cleveland, Head Librarian (419-372-9929), clevels@bgsu.edu
Magazines and Journals
In general, we do not solicit magazine and journal issues. Please consult Gift Issues Needed for Magazines and Journals. These periodicals are missing issues that we would like to replace before binding.
Tax Information for Material Donations
Federal tax law generally allows individual donors who give non-cash gifts to the University to claim a charitable contribution
deduction for the fair market value of the gift. Donors are encouraged to consult legal, accounting, or other professional
advisors about the current IRS regulations governing non-cash charitable contributions. IRS Publication 572 entitled Charitable
Contributions and Publication and Publication 561 entitled Determining the Value of Donated Property (available at the IRS Web site ) are informative in determining whether to claim a tax deduction.
A gift valued at more than $5,000 must be appraised by a qualified appraiser as defined by the IRS (which excludes appraisal
by the donee—-University Libraries) and the donor's tax return must include a copy of the official signed appraisal attached
to IRS Form 8283, Noncash Charitable Contributions.
In cases where the value of the charitable deduction does not exceed $5,000, the donor is not required to obtain a qualified
appraisal, but is still required to submit IRS Form 8283. Although the Library as donee cannot appraise the gift, we have
compiled a list of regional appraisers that you may find useful.
Transportation Costs
The donor as a rule is responsible for transportation costs. You may be able to deduct shipping costs from income tax. BGSU
Libraries may transport solicited, previewed, and accepted gifts from within Northwest Ohio. Contact the Coordinator of Collections
or the appropriate Head Librarian for more information.
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