Student Records

The Family Educational Rights and Privacy Act of 1974 provides for student access to educational records that include personally identifiable information, and limits the release of such information without the student’s explicit consent.

The University has developed a policy governing the inspection, review, and release of such information obtained in a student’s educational record. This policy is based upon regulations issued by the federal government. The Student Records Policy can be found in the Student Affairs Handbook which is distributed by the Office of Student Affairs, 305 Student Services Building, BGSU main campus.

Change of Address

To assure prompt receipt of grades and schedules, students should report any change in their address to one of the following offices: Admissions, Bursar, Financial Aid, Student Employment, Graduate College, Student Housing and Residence Programs, or Registration and Records.

Change of Personal Information

Changes to student personal information should be reported to the Office of Registration and Records. For name changes, two documents are required, one with the new name and one with the former name. One of these must contain a photograph of the student. Acceptable documents include a court order, a marriage license, or a driver’s license.

Veterans Affairs Office

The Veterans Affairs Office is located in the Office of Registration and Records. The Office certifies all students eligible for Veterans Affairs educational benefits under Chapters 31 (Title 38, Code of Federal Regulations), 30, 32, and 35 (Title 38, United States Code), and 106 (Title 10, United States Code). Students applying for veteran’s benefits may need to provide a copy of Member 4 of the DD 214 Form, “Report of Separation from the Armed Forces.” Questions should be directed to the Office of Registration and Records, 110 Administration Building.

Certifications

Certifications for loan deferments, good student car insurance discounts, health insurance, and degree, scholarship, and enrollment verifications are processed in the Office of Registration and Records, when requested by the student.

Motor Vehicles

Students who operate a motor vehicle while enrolled in the University must comply with state and University motor vehicle regulations. A brochure containing these regulations is available at the Parking and Traffic Division, 104 Commons.