Arts & Sciences home > Handbook Contents > Section 4 Contents > Section 4.5

 All established petty cash funds or change funds are the property of Bowling Green State University and are subject to handling and accounting policies established by the University.

A petty cash fund is established for the payment of small (less than $10) charges or for non recurring charges, such as freight. Petty cash funds are not to be used for travel or entertainment expenses.

A change fund is established to make change at sales locations. These funds are not to be used for the payment of small and/or non recurring charges.

Petty cash and change funds are not used to make a loan to any person or group. A loan includes but is not limited to: I.O.U's, notes, post-dated checks, or checks presented for cash but not deposited at the end of the normal business posting period.

Neither petty cash nor change funds are to be created or replenished from departmental cash collections of any variety.

Authorization to establish a departmental cash collection on behalf of the University is required from the Treasurer's Office. A request is to be made in writing to the University Treasurer, outlining the reason for the departmental cash collection.