The following guidelines have been established by the Director of the Physical Plant to assure that the locking system at BGSU be as secure as possible. For that reason, the following procedures apply:

1. All keys will be requested by description of the area to be accessed, not by University key number. Use a key authorization form. Key cards are available at the Key Office between 10:00-4:00 (2-7632).
2. All requests will be signed by a Department Chair, Director, Dean, Vice President, or appropriate administrator. Requests must indicate whether the key is an 'additional' key, a new key, or replacement for a lost key.
3. When an employee transfers to another position on the campus, his/her keys will be returned to the Plant Operations Department and not taken to the new assignment.  The new position will affect which keys will be assigned.
4. Keys may be ordered by telephone (2-7632). Each person must pick up his/her own keys 3-5 days after order is received.  Grand master keys are authorized through the Director of Public Safety, and are to be picked up at Public Safety. During rush periods (August/September), key requests may be faxed to 2-7620.
5. Employee keys will not be passed on to an employee's replacement but will be reissued by the Plant Operations Department, or Public Safety, as appropriate.
6. When an employee loses a key, the replacement key must be reauthorized in writing by the department head. *A charge of $5 per regular key will be assessed. Replacement of a grand master costs $50; alarm key, $50; building master, $25.
7. When any person having a University key leaves the employment of the University, all keys are to be returned to the Plant Operations Department and a receipt issued before issuance of a final pay check.  Keys which cannot be accounted for will be assessed $5 each. Grand master keys are to be returned to the Director of Public Safety.
8. On March 8, 1962, the Board of Trustees passed a resolution which forbids duplication of keys for any University facility or equipment except by the authorization of the Director of Plant Operations and Maintenance of Bowling Green State University.

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