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Letter of Introduction

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How to write your message

This is your opportunity to STAND-OUT from the hundreds of other applicants!  This is your sales-pitch to the employer.  Why should they pick you over someone else?  This is NOT where you reiterate your resume, here is where you leave that lasting impression.

Numbered below are the 3 paragraphs to include in the message.  3 paragraphs total, 2-3 sentences/paragraph.

  1. Greeting/Introduction and notification of why they (the reader) are reading your message.
    • The “why” should include information on the position you wish to obtain.
    • If you have been referred by another person, include that reference here as well.
    • Does the company have an application website?  If yes, go there and submit this FIRST, then include a sentence here, indicating you have already taken the liberty to submit this.
  2. Write about why you chose this company.  What product do they produce that you wish to be a part of?  Research the company and describe how they match your career aspirations.
  3. Mention any enclosed/attached documents (resume, portfolio, etc.) you have provided for their review. Thank them for their time, request future correspondence, or an invitation/timeline.

SAMPLE CORRESPONDENCE

Copy/paste this text into an email, not sent as an attachment.


Good Morning/Afternoon/Evening [NAME],

My name is [YOUR NAME], contacting you in search of a career opportunity with [COMPANY NAME].  (Use this sentence, if applicable)  I received your contact information through a mutual acquaintance, [REFERENCE NAME], who recommended that [COMPANY] would be a great place to advance my career.  The specific opportunity I am seeking is a(n) [INTERNSHIP/CO-OP/PART-TIME/PERMANENT] position beginning this coming [TIME-FRAME].

[COMPANY NAME] interests me because of the [mention specific reasons, products, motivators, etc. why you chose this company].  This potential opportunity will allow me to utilize and improve upon the skills I have attained through my collegiate and professional career, as well as contribute positively to [COMPANY NAME]’s mission and goals.  I might also provide an opportunity to increase productivity and introduce new, industrious ideas.

Attached is my resume for your review and if appropriate, am flexible to meet and further discuss the potential of my joining [COMPANY] as a productive member.  Should you have any questions, please contact me.

Thank you for your time and consideration on my behalf.

Sincerely,

INSERT ELECTRONIC SIGNATURE HERE (if desired/available)

YOUR NAME
ADDRESS
PHONE
EMAIL


NOTE: Your attached resume should be PDF file format only.


Known as a cover letter, or letter of introduction.

[DATE]

[CONTACT NAME]
[POSITION TITLE]
[COMPANY]
[ADDRESS]

Greetings Mr./Ms. [NAME],

My name is [YOUR NAME], contacting you in search of a career opportunity with [COMPANY NAME].  (Use this sentence, if applicable)  I received your contact information through a mutual acquaintance, [REFERENCE NAME], who recommended that [COMPANY] would be a great place to advance my career.  The specific opportunity I am seeking is a(n) [INTERNSHIP/CO-OP/PART-TIME/PERMANENT] position beginning this coming [TIME-FRAME].

[COMPANY NAME] interests me because of the [mention specific reasons, products, motivators, etc. why you chose this company].  This potential opportunity will allow me to utilize and improve upon the skills I have attained through my collegiate and professional career, as well as contribute positively to [COMPANY NAME]’s mission and goals.  I might also provide an opportunity to increase productivity and introduce new, industrious ideas.

Attached is my resume for your review and if appropriate, am flexible to meet and further discuss the potential of my joining [COMPANY] as a productive member.  Should you have any questions, please contact me.

Thank you for your time and consideration on my behalf.

Sincerely,

YOUR NAME
ADDRESS
PHONE
EMAIL

ADDITIONAL CORRESPONDENCE

Please use the following templates to help guide you in your professional writing.  Do not copy/paste these verbatim, use them as a guide in creating your own personal message.

OUTLINE:
1 – Thank you
2 – Personal Note/connection
3 – Future Statement

OUTLINE APPLIED–SAMPLE EMAIL:

Good Afternoon Mr. Rollins,

1 – Thank you for the engaged conversation today, I enjoyed getting to know both yourself and Promedica in greater detail.

2 – Knowing that Promedica cares so intently about their clients and patients means a great deal to me. Especially the “Helping Hand” program, dedicating resources and aid to children makes a potential career with Promedica much more meaningful. This is the type of company I wish to engage with.

3 – I will be completing the online application as instructed and hope to speak with you again in person about my potential employment. Should you require additional information, I’m happy to provide this.

Thank you for this opportunity Mr. Rollins, I truly appreciate it.

Sincerely,

Tom Siebenaler
BGSU College of Business
Junior, Marketing
419-372-4081
thomacs@bgsu.edu

A Thank You card can be mailed or delivered in peron.  

CLICK HERE FOR THANK YOU CARD MESSAGE & SAMPLES

Good Afternoon INSERT-NAME-HERE,

Thank you for offering me the INSERT-POSITION-TITLE-HERE position at INSERT-COMPANY-NAME-HERE.  After careful consideration, I gladly accept your offer.

[ADD THIS NEXT LIST OF QUESTIONS ONLY IF YOU HAVE QUESTIONS REMAINING.
IT IS ALWAYS BEST TO CONFIRM DETAILS IN WRITING.]

I appreciate your efforts in recruiting me and have a few follow-up questions at this time:

  • What is the compensation rate for the position?
  • What is the expected weekly schedule?
  • What benefits will I receive?
  • (Add other questions that pertain to your situation….)


Please contact me with next steps.  I’m looking forward to working with you.

Sincerely,

INSERT-YOUR-NAME-HERE

Good Afternoon INSERT-NAME-HERE,

Thank you for offering me the INSERT-POSITION-TITLE-HERE position at INSERT-COMPANY-NAME-HERE.  After careful consideration, I have decided to decline the offer at this time.

I appreciate your efforts in recruiting me and hope to remain in contact should any future opportunities present themselves.

Sincerely,

INSERT-YOUR-NAME-HERE

Good Afternoon INSERT-NAME-HERE,

Thank you for offering me the INSERT-POSITION-TITLE-HERE position at INSERT-COMPANY-NAME-HERE.  After careful consideration, and selecting from multiple offers, I have decided to accept an offer from another employer.

I appreciate your efforts in recruiting me and hope to remain in contact should any future opportunities present themselves.

Sincerely,

INSERT-YOUR-NAME-HERE

TIPS FROM EMPLOYERS

  1. Proofread.  (Don’t trust spell-check)  Check for spelling, grammar and punctuation mistakes. Did you spell the contact person's name correctly? Proofread! Proofread! Proofread! Doing so makes the difference between your resume going from the "rejection" pile to the "interview" pile.
  2. Tailor your letter. Match the employer’s needs to the skills you mention in your letter. For example: if the employer states that they rely heavily on their reputation for completing a job on time, highlight your scheduling skills. Do not use the same letter for each potential employer, changing only their contact information.
  3. Less is more.  Keep your message to one page (3 paragraphs).  Avoid run-on sentences which give too much detail. This shows the employer you are efficient and well-organized.
  4. Dig deep. Be sure to research the employer before writing the letter so that you can include specific key words and phrases. This helps in paragraph 2.
  5. Professionalism is key. Be sure to use professional, non-slang terms in your letter. Avoid joking, sarcasm or other humor which employers may find inappropriate for a first impression.
  6. Get personal. When addressing the employer, be sure to obtain a name and title to use. Try not to use the “To Whom It May Concern” approach.  How can you find this information?
    • Call the company and ask the receptionist.
    • Search the company website.  (About Us, Contact, Careers, etc.)
    • Ask people in your network for information.
  7. Don’t repeat. Your message should motivate the employer to view your resume. Your cover letter should not say what your resume already does. This takes away from the purpose of the cover letter, which is to get the employer excited and impress them with your knowledge and skills.